PINES Annual Reports 2013 - Report Definitions

Following are descriptions of the PINES reports run by GPLS for all of the PINES member libraries for the previous fiscal year. Where relevant, the descriptions indicate which fields to use when completing the Annual Report.

Total Circulations

This number is not available on a single report. To obtain the total, add the following together:

  • Circulation by Circ Modifier
  • Noncat Circulation
  • Circulation Count for Circ Mod equals NULL Items
  • Plus any other circulations not captured by Evergreen

Circulation by Circ Modifier and Stat Cat 1

This contains the total FY circulation for each library broken down by Circulation Modifier and Item Stat Cat1.  This does not include the Noncat Circulations.

Noncat Circulations By Type

This is the total FY circulation for non cataloged items and should be added to your total FY circulations.

NULL Circulation Modifier

This is the total FY circulation for cataloged items that do not have a circulation modifier  and should be added to your total FY circulations.

Circulations By TCN

This is a FY total of circulation by TCN for items such as The Atlanta Zoo Pass, State Park Pass, and Kill-A-Watt meters.  (Annual Report Page 8, #37 g, h, & i)

Children’s Circulation

This is the total FY circulation for children's materials, broken down by branch - selection criteria was by Category 2 of EASY, JUV, JUVENILE, and YA .  (Annual Report Page 8, #40)

Large Print Circulation

This is the total FY circulation for large print materials per library - selection criteria was by Shelving Location as LG-PRNT.

Item Count by Circ Modifier and Item Stat Cat 1

This is the total number of items in your collection (as of June 30) with breakdowns by Circulation Modifier and Item Stat Cat 1. (Annual Report Page 8, #37 a, c, e)

Total Items By Language

This is the number of items by language extracted from the Marc records' language codes (008/35-37 and 041 subfield a) broken down by Circulation Modifier.

Deleted Item Count

This is the number of items the PINES reporting system detected as deleted during FY, broken down by owning library.

Patron Count

This is the total number of active patrons registered as of the end of June 30 at each branch (home library) within a region. (Annual Report Page 8, #35)

Bill Totals By Type

This represents the amount of bills owed as of closing business day, June 30 broken down by bill transaction type of grocery vs. circulation.

FY IntraPINES Facility-to-Facility Loans

This report contains statistics for IntraPINES loans for all systems, broken into the following worksheets:

1)    System Totals
The System Totals worksheet contains the totals for all IntraPINES loans sent from each system and received by each system.  It also contains an interactive drop-down menu for quick access to data for each system. (Annual Report Page 2 &3, #44 & 45)

2)    Facility Totals
The Facility Totals worksheet contains the totals for all IntraPINES loans sent from each branch and received by each branch.  It also contains an interactive drop-down menu providing quick access to the data for each branch.

3)    Facility to Facility Loans
This provides a more specific break down of loans; each row contains the Source Library and the Destination library, and the total of loans sent between the two.