May 2004 Executive Committee Meeting
May 19, 2004
Macon State College – Warner Robins Campus Auditorium
Warner Robins, GA
Minutes approved 8/27/04
The meeting was called to order by Chairperson Greg Heid at 11:05 AM. He thanked Judy Golden for hosting the meeting. Committee members present were: Greg Heid, Alan Kaye, Susan Cooley, Lyn Hopper, Debbie Manget, Dusty Gres, Diana Tope, Steve Schaefer, and Teresa Haymore. PINES Staff present were: Julie Walker, David Singleton, Elizabeth McKinney de Garcia, Katherine Gregory, Michael Imsand, Brad LaJeunesse, Jason Etheridge, and Bin Lin.
Greg Heid announced the Executive Committee election results. The new members are: Teresa Cole (representing Medium libraries), Jim Darby and Jim Cooper (at-large representatives). These new members will replace Greg Heid, Debbie Manget and Diana Tope as they rotate off the committee. Greg thanked all those who agreed to run for the positions.
APPROVAL OF MINUTES
Susan Cooley moved and Diana Tope seconded a motion to approve the minutes of the January 16, 2004 meeting as presented. The motion was passed unanimously.
DISCUSSION/ACTION ITEMS
Patron-Placed Holds – Julie – After discussion of allowing patrons to place system-range holds, Debbie Manget moved to table this item until after the courier service is in place. Steve Schaefer seconded the motion and it was passed unanimously.
New Item Type GENEALOGY – Katherine – A PINES library submitted a request for a new Item type of GENEALOGY. It was the consensus of the subcommittees that Home Location could be used to track genealogy items. Dusty Gres moved that a new Item type of GENEALOGY not be created. Diana Tope seconded the motion and it was passed unanimously.
User Profile – BADADDRESS – Julie – In an attempt to solve the problem of how to deal with users who need special attention (such as updated address) and after unsuccessful discussions with SIRSI, the PINES Staff have developed a workable solution. A new user profile could be created named BADADDRESS or SEENOTES that would allow zero charges. This profile may be assigned by any library and may be changed by any library once the problem is resolved. Susan Cooley moved that the new profile (exact name to be determined later) be created. Alan Kaye seconded the motion and it was passed unanimously.
Age for ADULT Card Status – Julie – In addressing an item from the previous meeting, and after receiving a legal opinion from BOR indicating that persons under 18 may not legally be held responsible for fines, Debbie Manget moved that the age to receive a PINES Adult card remain at 18 years of age. Dusty Gres seconded the motion and it was passed unanimously.
Outsourcing Cataloging – Julie – A) The cataloging subcommittee recommended that until further information could be collected from member libraries, current cataloging outsourcing rules be maintained concerning original cataloging by vendors. Debbie Manget moved that this issue be tabled until a cataloging survey is completed. Steve Schaefer seconded the motion and it was passed unanimously.
B) Lyn Hopper moved that Section 8 of the “CAT1 Authorization as an Outsourcing Option for PINES Member Library Systems” be amended as stated in the “Discussion/Action Items Handout”. Dusty Gres seconded the motion and it was passed unanimously.
Subcommittee Nominations – Julie – The following persons were nominated for the subcommittees:
Cataloging: Teddy Clark, MRLS
Gayla Brewer, CHRL
Sandra Broome, SHRL
Guojia Jin, OHOOP
Adrian Mixson, HALL; nominated for re-appointment
Circulation: Judy Mays, SJRLS
Jeff Tomlinson, OHOOP
Dawn Dale, HALL
Reports: Kathryn Youles, SJRLS
Teresa Pacheco, CRLS
Roberta Wilder, ECGR
Susan Cooley moved that the nominations be accepted. Lyn Hopper seconded the motion and it was passed unanimously. Everyone thanked those who were rotating off the subcommittees for their dedicated work.
NEXT MEETING
Everyone agreed that the next PINES meeting should be held during the week of August 23-27, 2004. Everyone will be notified by e-mail of the exact date and location.
OTHER
Julie noted that the training sessions held yesterday and this morning were most successful.
It was recommended that this great location be considered for future Director’s Meetings. Charlotte Rogers complimented the PINES Staff, noting that they are “most professional”.
Greg thanked Debbie Manget and Diana Tope for their service on the Executive Committee.
ADJOURNMENT
Debbie Manget moved that the meeting be adjourned. Dusty Gres seconded the motion and it was passed unanimously. The PINES Annual Meeting will begin after lunch.
Respectfully submitted,
Teresa P. Haymore
Secretary-PINES Executive Committee