May 2011 Executive Committee Meeting
Meeting Minutes
May 4, 2011; 10am
Conyers, GA
I. Call to Order Claudia Gibson, Chair
Chair Claudia Gibson called the meeting to order. Members present were Claudia Gibson, Lecia Eubanks, Dusty Gres, Thomas Jones, Sandy Hester, Jean Turn, Jeff Tomlinson and Carrie Zeiger. Member Lace Keaton was absent. PINES/GPLS staff present: Lamar Veatch, Julie Walker, Elizabeth McKinney, Chris Sharp, Elaine Hardy, Bin Lin and Dawn Dale. Several representatives from member libraries were also in attendance.
II. Welcome Claudia Gibson
Claudia welcomed everyone and thanked them for attending and participating.
III. Approval of March 4, 2011 Meeting Minutes Claudia Gibson
Sandy Hester moved that the March 4, 2011 minutes be approved. The motion was seconded and passed.
III. PINES Staff Reports
Will be made at the annual meeting this afternoon.
- Statistical Reports – Elizabeth McKinney stated that they have just completed the transfer of permissions enabling current staff to run reports. Statistical reports will be out soon.
IV. Executive Committee Action Items
- AI1. Proposal to Change the PINES Policy Requiring the Patron Library Card – Dusty Gres moved to accept subcommittee’s recommendation not to change the current PINES policy requiring a patron to present his/her PINES card when checking out materials. The motion was seconded and passed.
- AI2 Proposal for New PINES Subcommittee Called PINES/IT – Thomas Jones moved to establish an IT sub-committee. Thomas Jones moved to approve all subcommittees for FY 12. Both motions were seconded and approved.
- AI3 Allow Patrons to Use Barcodes on Smart Phones with Other Proof of ID – Jean Turn moved to allow patrons to use barcodes on smart phones with another form of ID. The motion was seconded. There was discussion concerning an acceptable form of ID. Dusty Gres moved to table the motion and for the IT subcommittee to investigate and bring their recommendation to the next meeting. The motion was seconded and passed.
- AI4 Remove the Policy to Block Patrons if ten or More Items are Overdue. Sandy Hester moved to accept the subcommittee’s recommendation to remove the patron block on ten or more items overdue. The motion was seconded and passed.
- AI5 Add Patron Profile of "Juvenile" with an Item Checkout Limit of 15. Dusty moved to accept subcommittee recommendation. The motion was seconded. The motion failed.
- AI6 Dog River Library Policy name. WGRL-DR. Thomas Jones moved that the proposed Dog River Library policy name of WGRL-DR be approved. The motion was seconded and passed.
V. Executive Committee Discussion Items
- Elizabeth McKinney stated that scanning cards on handheld device at self-check machines with required PIN will require software development.
- SIP2 standards – Elizabeth McKinney said they are still on the table until 2.0. She will find out what further development will be required.
- Booking module –Elaine Hardy stated the booking module may not be used for bibliographic items as a way to circumvent PINES policies. The PINES staff feels it could be used for meeting rooms and equipment. Items can be set up with a circulation period and fine structure. The booking module still needs some development, for instance, there is no calendar.
- E-readers – OCLC has bib records for almost all blank e-readers.
Elaine Hardy reported that 2.X will include the ability to bind a child record to a parent record. This will allow e-readers to be checked out with e-books. - Elizabeth McKinney stated that they are still aiming for fall to upgrade to 2.0. It will have a SIP 2 upgrade. Currently a patron can’t check his/her account, renew or pay fines from self-check. SIP 2 will need further upgrading for that ability. It will not be included in 2.0.
VI. Old Business -none
VII. New Business- none
VIII. Next Meeting
The next meeting will be on September 14, 1pm-3pm in the casino building on St. Simon’s in conjunction with the directors’ meeting.
IX. Adjournment
Dusty moved the meeting be adjourned. The motion was seconded and passed.
