PINES Circulation Matrix

Fine Levels

Every item has an attribute called "Fine Level" that determines the level of recurring fine with which the item circulates, within a pre-determined range of levels. By default, copies are set to "normal". If a copy has been manually altered to "high" or "low", the fine level will change according to the table below. For example, if a given item circulates at $.20/day (based on the circ modifier, MARC, etc.) and the item flag is changed to have a "high" fine_level, then it will circulate at $.50 / day.

The low/normal/high fine level options are not enabled for all item types.

Duration Rules

Every item also has a "Loan Duration" attribute, which affects the length of time an item circulates with the options of "short", "normal" (the default setting), and "long".  Loan duration options are not enabled for all item types.

Circulation Matrix

Caveats:

  • When an item has a circ modifier, that modifier takes precedence over the MARC item type when determining circulation rules.
 

Circ Modifier*

Recurring Fine (Default) Recurring Fine (Low) Recurring Fine (High) Short Duration Normal Duration Long Duration Renewal Count
art .20       3 months   1
audiobook .20       14 days   2
av .50       7 days   2
bestseller .50 .20 .50   7 days   2
book .20       14 days   2
cd .20       14 days   2
dvd .50       7 days   0
dvd-mid .50       7 days   2
dvd-long .20       14 days   2
e-book .50       3 days   1
e-device 10.00 5.00 50.00 1 day 7 days 14 days 0
equipment 10.00 5.00 50.00 1 day 3 days 7 days 0
kit .20 5.00 50.00   14 days   2
localpass 3.00 1.00 5.00 3 days 7 days 14 days 1
magazine .20       14 days   2
map .50       3 days   1
microform .20       14 days   2
music .20       14 days   2
realia-0 10.00 3.00 25.00 3 days 7 days 14 days 0
realia-1 10.00 3.00 25.00 3 days 7 days 14 days 1
realia-2 10.00 3.00 25.00 3 days 7 days 14 days 2
record .20       14 days   2
software 1.00 .20 5.00 3 days 7 days 14 days 2
statepass 3.00       7 days   1
talking book 0       unlimited   0
toy .20       14 days   2
video .50       7 days   0
video-mid .50       7 days   2
video-long .20       14 days   2
videogame 1.00 .20 5.00 3 days 7 days 14 days 2
MARC Item Type Recurring Fineth style="background-color:#ddd;" Recurring Fine (Low) Recurring Fine (High) Short Duration Normal Duration Long Duration Renewal Count

a - Language Material

.20       14 days   2
c- Notated Music .20       14 days   2
d - Manuscript Notated Music .20       14 days   2
e - Cartographic Material .50       7 days   2
f - Manuscript Cartographic Material .50       3 days   1
g - Projected Medium .50       7 days   0
i - Nonmusical Sound Recording .20       14 days   2
j - Musical Sound Recording .20       14 days   2
k - Two-dimensional Nonprojectable Graphic .20       3 months   0
m - Computer File .20       14 days   2
o - Kit .20       14 days   2
p - Mixed Materials .20       14 days   2
r -Three-dimensional artifact or naturally occurring object .20       14 days   2
t - Manuscript Language Material .20       14 days   2

 

Circulation Exceptions

Item Circ System Circ Mod, Etc. Recurring Fine Short Duration Normal Duration Long Duration Renewal Count
STATELIB book default 35 days 35 days 35 days 1
STATELIB ref flag set based on circ-mod 14 days 14 days 14 days 2

NOTE: There should be no STATELIB-L items with the reference flag set, but the circulation policy exists to catch ones that do.  STATELIB-L A/V items are holdable by any patron in PINES.

Age Protection

Age protection prevents holds from patrons outside of your branch or system for the specified amount of time. Each item (copy) has an “age_protect” flag which may be set to "3 month", "6 month", or none.

  • If set to “3 month” and the item was created less than 3 months ago, the item is only holdable by patrons whose home library matches the circulating library of the copy. (Note: The system interprets 3 months as 90 days.)
  • If “6 month” is set and the item is less than 6 months old, the item is only holdable by patrons whose home library is within the same system as the circulating library of the item. (Note: The system interprets 6 months as 180 days.)
  • If age protect is set to none, then no age protection occurs.

While the item is automatically removed from age protection after the set time period, the value remains in the item attributes.

Holds

All items except for books are holdable only within their own systems.

Max Fine Levels

  • Systems using the maximum max-fine level of $100:
    • DTRL SJRLS
  • Systems using the medium max-fine level of $10.00:
    • ARL CHRL DCPL ECGR FRRLS HCLS HOU* NCLS OCRL OHOOP OKRL PMRLS STRL TRRL
  • All other systems use the $5.00 max-fine level

Special User Groups

Users in the following groups (or sub-groups) accrue no fines on circulations: “Staff”, “Trustee”, “Outreach”

All items circulating to “Outreach” users have a loan duration of 2 months with 2 renewals