Evergreen 1.4.0.4 - Circulation Modifier Changes
(Adapted from an email sent by Elaine Hardy)
As a follow up to my earlier message concerning circ modifiers, PINES staff were unaware that libraries were creating terminology for circ modifiers that deviated from the approved list. By PINES policy, changes in circ modifiers must be approved by Executive Committee vote to create consistency in circulation rules throughout the consortium. When you changed terminology in the in the copy editor (edit item attributes) you were not in actuality creating a different circ modifier. You were varying the terminology associated with the default circ rules for books. This means that, even if you were using an AV type term on a sound recording record, the circ rules applied were for books and not for those for sound recordings. There may have been some pre-existing terms dating from prior to our migration that retained circ rules of the modifier. These terms are likely to be those that were inadvertently left off the circ modifier drop down menu after initial migration. In 1.4, in support of PINES policy, you will no longer be able to create your own terminology (including using the same term in upper case) for use. Attempting to do so will crash your item attribute templates.
To maintain this change, existing circ modifiers attached to PINES items have been edited to those on the controlled list. This means that all legacy item type terms from our previous system have been switched to the controlled vocabulary. Any terms created by you since 2006 have either been changed to the closest accepted modifier or have been set to blank. For those circ modifiers that have been set to blank, the circulation rules will be based on the value in MARC fixed field TYPE. Circulation may be affected for some of those items. However, what will certainly be affected are any reports your library runs using the circ modifier as a value. Reports using any local terms will likely return null statistics since they have been switched to the approved terms that are tied to circulation rules for that modifier. Please inform relevant staff in your library that they will need to change any report templates that use the former values. Keep in mind that, for some reports, this is a positive change since the values have been normalized to lower case and switched to the post migration terminology, many of your reports will be cleaner.
We will be adding those modifiers inadvertently left off the list since the migration as quickly as we can. At present we have identified three – internet, computer and realia. If there are any other circ modifiers that are not on the list, please follow procedures and have your director request their addition by the Executive Committee. Please also remember that you can use the statistical categories to create terms necessitated by your specific report requirements.
Changes that were made are:
- resetting upper case to lowercase: 8,120,882
- collapsing %audiobook% or cd, booktape, or cassette into audiobook: 242,584 (*)
- collapsing board book, books, ill book, ill-book, ill-item, new book, new- book, new- books, new-b00k, new-book, new-books, newbook, ref-book, state book, or state-book into book: 157,398
- collapsing e-audio into e-book: 186
- collapsing computer, headphones, or room) into equipment: 586
- collapsing event pass into eventpass: 16
- collapsing mag-circ or mag-nocirc into magazine: 21,476
- collapsing microfiche or microfilm into microform: 18
- collapsing cd-rom into software: 22
- collapsing talkingbk into talking book: 34
- collapsing (video-spec) into video: 38
- nulling out all remaining unapproved circ modifiers: 510,509
*% finds any characters with “audiobook” before or after. Examples audiobook – cd or audiobook-cd.
Current circ modifiers:
- art
- atlas
- audiobook
- av
- bestseller
- bestsellernh
- book
- cd
- dvd
- dvd-long
- dvd-mid
- e-book
- equip-long
- equipment
- eventpass
- filmstrip
- kit
- magazine
- map
- microform
- music
- new-av
- record
- software
- softwrlong
- talking book
- toy
- video
- video-long
- video-mid
- videogame
- videogamelong
All terms used prior to 1.4 (includes approved terms above):
- ART
- art
- ATLAS
- atlas
- AUDIOBOOK
- AudioBook
- audiobook
- AUDIOBOOK - CD
- AUDIOBOOK CD
- AUDIOBOOK CD
- audiobook CD
- AV
- av
- BESTSELLER
- bestseller
- bestsellernh
- board book
- BOOK
- Book
- book
- books
- cassette
- CD
- cd
- CD AUDIOBOOK
- CD AUDIOBOOKS
- CD BOOKTAPE
- CD-ROM
- COMPUTER
- DATALOAD
- DEPOSIT
- deposit
- DVD
- dvd
- DVD-LONG
- dvd-LONG
- dvd-long
- DVD-MID
- dvd-mid
- E-AUDIO
- E-BOOK
- e-book
- EQUIP-LONG
- equip-long
- EQUIPMENT
- Equipment
- equipment
- EVENT PASS
- EVENTPASS
- eventpass
- facbestlsr
- FACBESTSLR
- FACNEWBK
- FILMSTRIP
- HEADPHONES
- ILL BOOK
- ILL-BOOK
- ILL-ITEM
- INTERNET
- INTERNETHG
- INTERNETHM
- juv
- KIT
- kit
- LIBRARYUSE
- MAGAZINE
- Magazine
- magazine
- MAG-CIRC
- MAG-NOCIRC
- MAP
- Map
- map
- MICROFICHE
- MICROFILM
- MICROFORM
- Microform
- microform
- MUSIC
- music
- NEW BOOK
- NEW- BOOK
- NEW- BOOKS
- NEW-AV
- new-av
- NEW-B00K
- NEWBOOK
- NEW-BOOK
- new-book
- NEW-BOOKS
- NEWSPAPER
- OUTREACH
- PAMPHLET
- PAPERBACK
- Paperback
- paperback
- PEACHNET
- PLAYAWAY
- REALIA
- RECORD
- record
- REF
- ref
- REF-BOOK
- REFERENCE
- Reference
- reference
- RESERVE
- ROOM
- SOFTWARE
- software
- SOFTWRLONG
- softwrlong
- STATE BOOK
- STATE-BOOK
- STATE-MFRM
- talking book
- TALKINGBK
- TOY
- toy
- UNKNOWN
- VERTICAL FILE
- vertical file
- VIDEO
- Video
- video
- videogame
- VIDEOGAMELONG
- videogamelong
- VIDEO-LONG
- video-LONG
- video-long
- VIDEO-MID
- video-mid
- VIDEO-SPEC
- WEBSOURCE
- WORDPROC