Policy Regarding Parts

When multipart works and series are treated differently within the PINES database, user discovery and holds can be negatively impacted. Consistency between all libraries in title record usage provides for a better user experience. PINES cataloging standards bring that consistency to treatment of multipart works and series. PINES catalogers should follow the practices outlined here to determine the appropriate bibliographic format and records for titles and individual items.

In general, PINES cataloging standards follow Library of Congress (DLC) cataloging practice for determining if an issuance is a continuing resource, multipart monograph, or a title within a series. Given a choice of records within OCLC’s WorldCat, PINES catalogers should always choose the DLC/DLC record – 040 |a Original cataloging agency and |c Transcribing agency or, DLC record (symbol present once, in any 040 subfield).

If none of the potential matching records in WorldCat are transcribed or edited by DLC, then determine the manifestation’s mode of issuance based on national standards and the policies outlined here and at PINES Copy Cataloging for Multipart Works.

For more information on Library of Congress practice see: “Library of Congress-Program for Cooperative Cataloging Policy Statements (LC-PCC PS) Chapter 2: Identifying Manifestations and Items” in the RDA Toolkit.

Multipart works can be:

• Continuing resources
  • Serials
  • Integrating resources
• Multipart monographs

For multipart records, serial, or monograph, assign labels to all parts using the format and controlled vocabulary in Multi-Part Functionality in PINES.

Continuing resources should be represented by serial or integrating resource format records in the PINES bibliographic database. In the event of title or other changes, multiple records may be needed to denote the span of the resource; but, in general, continuing resources will be represented by one record. Follow successive entry practice for determining records to use to represent library holdings when title changes meriting multiple record apply. Unless warranted by such changes, separate records for each issue should not be used to represent a continuing resource. An exception can be made for special issues, particularly for local history or other subjects. In such cases, the individual issue can be analyzed.

When cataloging multipart monographs, use a single, collective title. Do not analyze the individual volumes, even if your library owns just one volume in the set.

• Include a 505 with individual volume titles, if present.
• Part labels: For a print multi-volume set, assign part labels for each volume following PINES standards and controlled vocabulary, regardless of whether the title circulates or not. See Multi-part functionality in PINES

Individual titles in a series should be analyzed or cataloged using bibliographic records specific for each title. Each record in the series should contain a 490 and 8xx field pair with the series title as it appears on the piece (490) and the authorized form of the name in the traceable 8xx field. If there is no authorized form, repeat the statement as on the piece and in the 490 so that it can be indexed. If a volume or other sequential designation for the series is present on the piece in hand, include that in the |v for the 490 and 830.

For cataloging purposes, comic books, comic strips, graphic novels, manga, and related forms all fall under the definition of “Comics.”

Comics (as per the Graphic Novels and Comiocs Round Table definition): Medium containing images arranged in a specific order, with or without textual accompaniment, for the purpose of graphic storytelling or conveying information. Comics can take several forms.

Types of comics can present special problems for catalogers since records with different bibliographic formats used by different libraries for the same titles exist in OCLC’s WorldCat database, our bibliographic utility and record source. PINES policies will guide you in selecting the correct record for your item, either in the PINES database or OCLC.

If an existing record in the PINES database does not conform to the policies delineated here, please check with the PINES cataloging team by submitting a help desk ticket to determine the best course of action.

If you have used the incorrect record format for a comic book, graphic novel, or manga, please transfer the items to correct records as you are able. Put all new issues on the correct record(s).

Cataloging Process:

1. Decide if your comic is a stand alone resource, part of a multivolume series, or a continuing resource (serial or integrated resource).
2. Take note of the following flow chart - paying attention to whether your resource has an individual title.
3. Check for records in OCLC Connexion, paying particular attention to whether the resource has been cataloged by the Library of Congress (DLC record).

General guidelines:

• Catalog graphic novels with individual titles as monographs. Catalog graphic novels that are lacking individual titles, and are part of a series, on a multipart record.
• Catalog ongoing comic books as continuing resources (serials).
• Catalog manga that has been bound as graphic novels (and not in serial form) in the same way as you would a regular graphic novel. If there is a main individual title, the resource will get its own bibliographic record. If there is no main individual title, it can go on a series record.

TIPS:

If the work has a:

• Collective title and volume number: Use a multivolume (series) record. These records should have a 490/8xx pair for the collective, series title.
• Collective main title with a prominent volume number - even if it has a part title or subtitle: You will probably want to use multivolume (series) record. These records should have a 490/8xx pair for the collective, series title.

However - it's complicated!

One example that has a collective main title, prominent volume number, and part title is any volume from the series One Piece.

This image of the title page shows the collective title - One Piece, as well what looks like an individual part or subtitle - Don't Get Fooled Again. It also very clearly states that it is volume 3. The decision of how to catalog can also take into account the number of volumes in a given series. With such a prominent collective title, clear numbering, and a large amount of volumes - it therefore makes sense for all One Piece volumes to be attached to the same record:

ocm61111401

Assign part labels for each volume following PINES standards and controlled vocabulary. See Multi-part functionality in PINES

Comic Books

Record examples:

• She-Hulk (ocn994222167)

Clues to look for:

• Publishers like Marvel and DC
• Common superhero characters

Manga

Record examples:

Clues to look for:

• Publishers like Kodansha or Shonen Jump
• Notes in the record that say it's been translated from Japanese
• Notes in the record (or your own observation) that the work reads from right to left
• Subject headings for manga, comic book strips, or graphic novels
• Anime-type art styles

Graphic novels

Record examples:

Clues to look for:

If you have a series you would like reviewed, please submit the form here.