Special Formats - Wonderbooks, Playaways, and Kits

Wonderbooks & Playaways

These instructions are also useful for VOX and IR materials.

These are guidelines and not policies. I do suggest that a policy is eventually established for audio enhanced books, if they remain or become popular and more vendors/publishers begin providing them.

Wonderbooks are cataloged in various ways in OCLC. OLAC (Online Audiovisual Catalogers) has yet to publish guidelines for cataloging Wonderbooks and other brands of this type of audio-enabled books, so there is a lack of consistency in OCLC records. Since there is diversity in OCLC bib records, there is also diversity in the PINES database. Records for this format are primarily sound recordings (coded to trigger the audio with player/preloaded audio icons in PINES) but can be book format or book format with an 006, (triggering the ebook icon in PINES), large print books, or others.

Coding for icons also affects filters. For example, those bib records coded to be e-books will display for searches filtered by any library, regardless of holdings attached. So, if only ARL-ATH has holdings on the bib, it will display if a search is filtered for AZRLS. Records coded as e-books or large print will not be retrievable in a search filtered for sound recordings.

Preference for the PINES database is the sound recording records coded so that the “Audio with Player” and “Preloaded Audio” icons display in the OPAC.

I am not recommending original cataloging if you cannot locate sound recording formats but to check all instances of a record retrieved in OCLC to find a matching record with that format and coding. If you are approved for original cataloging in OCLC, you can choose to create a record if one is not available.

The record should be Type: I ; Form: q with 006 and 007s coded similarly to:

Searching in Z39.50

In the Z39.50 gateway, filter your search by type: sound recordings
Verify the matching, good record.
Make sure you verify the presence and coding for 006 and 007s as you do for all fields in the record.
If the 006 and 007s are missing, please add them to sound recording records that are for audio enabled books only. Do not add to just a sound recording since it is not a match. Preference is to do so in OCLC Connexion client but if you cannot, add on import.
Verify the correct icons after importing.
If there is not a good matching sound recording bib record, use the best matching record. Or, at your discretion, if you are so trained, create an original record in OCLC.
Avoid book formats with an 006 that will trigger the e-book icon and filter. If there is no other option, delete the 006 after the record is imported into the PINES database. Do not deleted it from the main record in OCLC.
However, do not add or edit other coding in books or large print book bib records. Maintain as is.

Searching in PINES

Since they can have different formats, rather than using a format/type filter, staff and patrons can add keyword wonderbook (or other proprietary name, provided it is in the bib record outside of the publication fields) to any search. In the staff client:

A keyword search for just the proprietary name and filtered by library will retrieve records with the term Wonderbook, etc for that library, including records that aren’t audio enhanced but have the term somewhere in the record.

Note that the first title here has Wonderbook in the title and is not an audio-enhanced book.

I suggest overlaying any book, large print, or ebook bib record currently in the PINES database with a record for sound recording with the appropriate coding.

Kits

Historically there were two categories of items which can be treated as kits:

Items containing two or more types of materials, none of which is predominant; Single-medium package of textual materials primarily intended for instructional purposes.

Chief Source of Information: The chief source of information for kits is the whole item. Information can be taken from anywhere on the item (including the container).

Workform and Type Code: When working in Connexion, always use workform “visual materials” and Type code “o” when cataloging a kit.

Fixed Fields to note:

Type: o
TMat: b
Ctry: You can use the code for the geographical location in which the kit was assembled. This will likely be: gau

Ctry should also match the location in 264 $a

Variable Fields to note:

007	$a o $b u (kit, unspecified)	Use this field to record the physical characteristics of a kit
020/022/024		Add standard number information if part of the kit includes an item with this information. A book, piece of music, DVD, or print serial item, for example
245	$a Happy beehive STEAM learning kit / $c Cherokee Regional Library	creating your own title. You will add a 588 note to reflect this. Add a statement of responsibility ($ c). This can be the library creating the kit.
264	$a [Dade County (Ga.)] : $b [Cherokee Regional Library System], $c [2025]	Can have multiple (if the kit includes a published book with publication information for example). But the first or only 264 will include the information about where the kit was assembled. Because you are not pulling this information from the resource, you will use the authorized form of your location and enclose in square brackets.
300	$a 1 wooden bee hive and 4 bees, 1 set of tweezers, 1 beehive board book ; $c in container 30 x 9 x 24 cm	Because you will have more than one material type to classify, it is sometimes best practice to use a separate line for each distinct class of material. It is also okay to be very specific.
336/337/338	$a text $b txt $2 rdacontent $3 guidebook	These fields are repeatable but recommended practice is to keep them to a minimum and describe the main component of the kit.
505	$a The complete idiot's guide to geocaching by M. Smith – 1 garmin etrex 22x gps unit – 1 usb cable – 1 gps carrying case.	The 505 offers a chance to list the contents of the kit in a contents note that will appear in the OPAC. This can also be an opportunity to list a book title and author if that is part of a kit.
650/655	$a Glow-in-the-dark books	Look for subject headings or genres that help to describe what is in your kit. For example, there are subject headings for Board books, Toy and moveable books etc. or genre headings for toy and moveable books, scented books etc.
7xx	$a Šojdr, Martin, $d 1979- $e illustrator.	You can also add specific author or corporation information to a 7xx field as appropriate for your record. For example, if your kit includes a book, DVD, or manufactured item and you would like to record information about it.

Kit Record Example

on1506741167

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