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cat:monographic_serial_parts [2021/03/18 12:22] – [Assigning Parts to Existing Volumes] ehardycat:monographic_serial_parts [2022/01/27 14:34] – [Merging Parts] ehardy
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 In order to allow holds on specific volumes in Evergreen, PINES has implemented Monographic and Serial parts functionality for print titles. This functionality links volumes in a multi-volume monograph or serial under a label assigned to each volume. These labels are distinguished from locally assigned call numbers in that they will use the same terminology and format for all PINES libraries while the locally assigned call number can still follow local rules and standards. Parts can be assigned at the time of cataloging or retrospectively. In order to allow holds on specific volumes in Evergreen, PINES has implemented Monographic and Serial parts functionality for print titles. This functionality links volumes in a multi-volume monograph or serial under a label assigned to each volume. These labels are distinguished from locally assigned call numbers in that they will use the same terminology and format for all PINES libraries while the locally assigned call number can still follow local rules and standards. Parts can be assigned at the time of cataloging or retrospectively.
  
-<note important>Multipart functionality has not been implemented for sound recordings or visual materials in PINES. Do not assign labels to those formats.+<note important>Multipart functionality has not been implemented for sound recordings or visual materials in PINES. Do not assign labels to anything other than print materials.
 </note> </note>
  
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 [{{ :cat:opac_view.png?600 |}}] [{{ :cat:opac_view.png?600 |}}]
 +
  
  
 In **Holdings View** and other lists, you may need to add **Parts** with the Column Picker (make sure to **Save Grid Configuration**). You will then be able to view the part label: In **Holdings View** and other lists, you may need to add **Parts** with the Column Picker (make sure to **Save Grid Configuration**). You will then be able to view the part label:
 +
  
 {{:cat:pasted:20210317-163244.png}} {{:cat:pasted:20210317-163244.png}}
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 {{:cat:pasted:20210317-163336.png}} {{:cat:pasted:20210317-163336.png}}
  
-===== Placing holds when some parts do not have a label =====+==== Placing holds when some parts do not have a label ====
  
  
-If some volumes on a record do not have part labels, -Any Part- is displayed in the drop-down box when a user places a part hold:+If some volumes on a record do not have part labels, **Any Part** is displayed in the drop-down box when a user places a part hold:
  
 {{:cat:pasted:20210317-163435.png}} {{:cat:pasted:20210317-163435.png}}
  
- +Selecting **Any parts** makes only those parts without a label available for the hold rather than on any part attached to the record. 
-Selecting Any Parts places the hold only on those parts without a label rather than on any part attached to the record. +
  
 If all parts have assigned labels, only the labels display in the drop-down menu: If all parts have assigned labels, only the labels display in the drop-down menu:
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 ===== Part labels for PINES Libraries : Format and Vocabulary ===== ===== Part labels for PINES Libraries : Format and Vocabulary =====
  
-For consistency across all bibliographic records, PINES libraries will use a controlled vocabulary and format for multiple part labels. Please note that these designations may differ from local practice in the call number itself. Also note that the part label need not replace the volume designation in your local call number. For example, your local call number could be 016.92 CON v.45 but the part designation will be Vol. 45. Usage of a controlled vocabulary insures that the same label is assigned to all volumes on a bibliographic record. This enables holds to be placed across all volumes with the same label.+For consistency across all bibliographic records, PINES libraries will use a controlled vocabulary and format for multiple part labels. Please note that these designations may differ from local practice in the call number itself. Also note that the part label need not replace the volume designation in your local call number. For example, your local call number could be 016.92 CON v.45 but the part designation will be Vol. 45. Usage of a controlled vocabulary ensures that the same label is assigned to all volumes on a bibliographic record. This enables holds to be placed across all volumes with the same label.
  
 <note>Assigning part labels does not change local formats for call number volume designations</note> <note>Assigning part labels does not change local formats for call number volume designations</note>
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 Use the following abbreviations only. If your title uses a term not included in this list, contact the PINES and Collaborative Projects Manager or the PINES Cataloging Specialist so that the new term can be added. Use the following abbreviations only. If your title uses a term not included in this list, contact the PINES and Collaborative Projects Manager or the PINES Cataloging Specialist so that the new term can be added.
  
-{{tablelayout?rowsHeaderSource=10&rowsVisible=22&colwidth="175px,112px,134px,101px"&float=center&tablePrint=1}} +{{tablelayout?rowsHeaderSource=10&rowsVisible=22&colwidth="175px,112px,134px,129px"&float=center&tablePrint=1}} 
-^ Vocabulary                ^               ^                  ^               ^ +^ Vocabulary                ^               ^                  ^                 ^ 
-^ Name                      ^ Abbreviation  ^ Name             ^ Abbreviation  ^ +^ Name                      ^ Abbreviation  ^ Name             ^ Abbreviation    ^ 
-| Almanac                   | Almanac        | Issue            | Iss.          | +| Almanac                   | Almanac       | Fiscal Year      | FY              | 
-| Appendix                  | App.          | New Series       | New Ser.      | +| Appendix                  | App.          | Issue            | Iss.            | 
-| Addendum                  | Add.          | Number           | No.           | +| Addendum                  | Add.          | New Series       | New Ser.        | 
-| Annual/Annual Collection  | Annual        | Parts            | Pt.           | +| Annual/Annual Collection  | Annual        | Number           | No.             | 
-| Biography                 | Bio.          | Primary Sources  | Prim. Source  | +| Biography                 | Bio.          | Parts            | Pt.             | 
-| Book                      | Bk.           | Publication      | Pub.          | +| Blu-ray                   | Blu-ray       | Primary Sources  | Prim. Source    | 
-| Bulletin                  | Bull.         | Schedule         | Sched.        | +| Book                      | Bk.           | Publication      | Pub.            | 
-| Chapter                   | Ch.           | Season           | Season        | +| Bulletin                  | Bull.         | Schedule         | Sched.          | 
-| Division                  | Div.          | Section          | Sec.          | +| Chapter                   | Ch.           | Season/Seasons   | Season/Seasons  | 
-| Edition                   | Ed.           | Series           | Ser.          | +| Disc                      | Disc          | Section          | Sec.            | 
-| Episode                   | Ep.           | Subsection       | Subsec.       | +| Division                  | Div.          | Series           | Ser.            | 
-| Fiscal Year               | FY            | Supplement       | Suppl.        | +| DVD                       | DVD           | Subsection       | Subsec.         | 
-| Index                     | Index         | Volumes          | Vol.          |+| Edition                   | Ed.           | Supplement       | Suppl.          | 
 +| Episode                   | Ep.           | Volumes          | Vol.            | 
 +| Index                     | Index         |                  |                 |
  
 ==== Dates ==== ==== Dates ====
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 ==== Unavailable Label ==== ==== Unavailable Label ====
  
-In those instances where the volume designation cannot be determined because the item is in the database, the call number does not indicate the volume, and the item is not on the shelf because the item is lost, missing, long overdue, or similar status and cannot be deleted from the database, assign the label **Unavailable**. This will eliminate the **-Any part–** problem for holds. +In those instances where the volume designation cannot be determined because the item is in the database, the call number does not indicate the volume, and the item is not on the shelf because the item is lost, missing, long overdue, or similar status and cannot be deleted from the database, assign the label **Unavailable**. This will eliminate the **Any part** problem for holds. 
  
-Restrict the use of this label to those volumes where the part cannot be determined and are in a status that is not holdable. For reference copies, assign a label.+Restrict the use of this label to those volumes where the part cannot be determined and are in a status that is not holdable. For reference or other copies on the shelf but nonholdable or noncirculating, assign a label.
  
 ===== Managing Part Labels ===== ===== Managing Part Labels =====
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-If you or someone else made an error in the label designation, you can edit it in Monograph Parts.  Double click on the label to be edited. A dialog box will open. Make the needed changes and then Save. The change will propagate to all volumes assigned that label.+If you or someone else made an error in the label designation, you can edit it in Monograph Parts.  Double click on the label to be edited. A dialog box will open. Make the needed changes and then **Save**. The change will propagate to all volumes assigned that label.
  
  
 ==== Merging Parts ==== ==== Merging Parts ====
  
-If different part labels have been created for the same part, you can merge them so that all the volumes have the same label. In the Holdings View Tab, click on the labels to be merged, then click on the Merge Selected button. Select the correct label (prevailing item) and the merge will occur.+If different part labels have been created for the same part, you can merge them so that all the volumes have the same label. Select the labels to be merged. In the **Actions Menu** in **Monograph Parts**, choose **Merge Selected**:  
 + 
 +{{:cat:pasted:20210318-082625.png}}
  
 +Select the lead part and then click on the merge button.
  
-[{{:cat:pasted:20190228-154959.png|}}]+{{:cat:pasted:20220127-093419.png}}
  
  
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 ==== Deleting labels ==== ==== Deleting labels ====
  
-If incorrect labels exist with no attached volumes, you can delete them from the list. Choose the incorrect, empty, label and click on the **Delete Selected** button. The label deletes with no warning dialog.+If incorrect labels exist with no attached volumes, you can delete them from the list. Choose the incorrect empty label and from the **Action Menu** choose **Delete Selected**. The label deletes with no warning dialog.