====== Guidelines for Transcription (RDA 1.7) ======



**Transcribe vs Record: general information**

**Transcribed elements** match exactly what is on resource, except when specific instructions say otherwise (those for capitalization and punctuation, for example). 

<wrap indent>**On resource**:</wrap>\\
<wrap indent>The Backwaters Press</wrap>\\
<wrap indent>Omaha, Nebraska</wrap>\\

<wrap indent>**Transcribe as**: Omaha, Nebraska : The Backwaters Press</wrap>\\
<wrap indent>264 _1 Omaha, Nebraska : ǂb The Backwaters Press, ǂc [2016]</wrap>\\

<wrap indent>**On resource**:  ©2016</wrap>\\
<wrap indent>**Transcribe as**: 264 _4 ǂc ©2016</wrap>\\


**Recorded elements** is data about a resource that is not exactly as it appears on the source, or, is taken from another source.

<wrap indent>**On resource**: copyright 2016</wrap>\\
<wrap indent>**Record as**: 264 _4 ǂc ©2016</wrap>\\

<wrap indent>**On resource**: 978-0-8125-1528-2</wrap>\\
<wrap indent>**Record as**: 020    ‡a9780812515282</wrap>\\

===== Capitalization (RDA 1.7.2) =====


For the sake of consistency, PINES has implemented the guidelines in RDA Appendix A. For titles, capitalize only the first letter in the title. Exceptions are proper names and nouns.

<wrap indent>**On resource**: Gone with the Wind by Margaret Mitchell. </wrap>\\
<wrap indent>**Record as**: 245 10  Gone with the wind / ǂc Margaret Mitchell. </wrap>

<WRAP INDENT JUSTIFY>**On resource**: BABAR THE KING  by Jean de Brunhoff ; translated into English by Scott Fontenot & Denise St. Pierre.\\
**Record as:** 245 10  Babar the King / ǂc Jean de Brunhoff ; translated into English by Scott Fontenot & Denise St. Pierre. </WRAP>

===== Punctuation (RDA 1.7.3) =====


**Add punctuation if necessary for clarity.**

**On resource title page**:\\

Aristotle Onassis\\
<wrap indent>by</wrap>\\
<wrap indent>Nicholas Fraser</wrap>\\
<wrap indent>Frank Smith</wrap>\\
<wrap indent>Simon Lemon</wrap>\\
<wrap indent>Esther Ryde</wrap>\\
<wrap indent>edited by Joe Jackson</wrap>\\

**Record as**:
<wrap indent>245 10  Aristotle Onassis / ǂc by Nicholas Fraser, Frank Smith, Simon Lemon, Esther Ryde ; edited by Joe Jackson.</wrap>\\

**Transcribe punctuation as it appears on the source.**

<wrap indent>...And then there were none</wrap>\\
<wrap indent>What is it? what is it not?</wrap>\\
<wrap indent>Vessels on the Northwest coast between Alaska and      California -- 1543–1811</wrap>\\
<wrap indent>I don’t do dishes!</wrap>\\


**Make a note to indicate that punctuation has been omitted or modified, if considered important for identification.**

<wrap indent>264 _1 Boston, Mass.</wrap>\\
<wrap indent>500    Place of publication appears on the source as: Boston [Mass.]</wrap>\\

<WRAP INDENT JUSTIFY>245 10  John Wansley (Wanslow), Sr., his wife Mildred (Milly or Millie) Whitten and their children / ǂc James Baker Evans.</WRAP>
<WRAP INDENT JUSTIFY>500  Alternative last names appear, respectively, as John Wansley [Wanslow], Sr., his wife Mildred [Milly or Millie] on the preferred source of information.</WRAP>

===== Diacritics (RDA 1.7.4) =====


Transcribe diacritical marks or add them, if needed, even if absent from the resource.\\

<wrap indent>**Title page**: LES MISERABLES</wrap>\\
<wrap indent>**Record as**: 245 14 Les misérables. </wrap>\\


==== How to add diacritics in Connexion ====



<WRAP INDENT JUSTIFY>Place your cursor after the letter needing the diacritic (e.g. **e|**), or highlight the letter. Then select the diacritics editor by using **Ctrl e** or from **Edit** menu --- **ALA Enter Diacritics**. Choose what you need and click **Insert & Close**.</WRAP>

===== Symbols (RDA 1.7.5) =====

Replace symbols and other characters that cannot be reproduced by the facilities available, and add a note with a description of the symbol.

<wrap indent>245 10  Animal[apples]</wrap>\\
<wrap indent>500  The letter “a” in title is presented by images of red apples.</wrap>

===== Spacing (RDA 1.7.6) =====


**Transcribe acronyms and initials without spaces.**

<wrap indent>**Title page**: by J. D. Salinger. </wrap>\\
<wrap indent>**Record as**: 245 … ǂc by J.D. Salinger. </wrap>

<WRAP INDENT JUSTIFY>This rule does not apply to transcribing a personal access point in authority record in the 100 tag. Here, there has to be a space between initials. </WRAP>

<WRAP INDENT CENTERALIGN>100 1_ Salinger, J. D. ǂq (Jerome David), ǂd 1919-2010.</WRAP>

<wrap indent>**Title page**:  Anything / anytime / anywhere for you.</wrap>\\
<wrap indent>**Record as**: 245 00 Anything/anytime/anywhere for you.</wrap>

===== Abbreviations (RDA 1.7.8 and Appendix B) =====


Generally, RDA standards and guidelines are to avoid using abbreviations. The primary exceptions are for:

  * Units of measurement
  * Abbreviations that are regularly used in resources and are commonly understood by users
  * Abbreviations that a resource uses to identify 

Mostly, abbreviations are used only when they appear on the resource, although there are some exceptions in addition to those noted above. See RDA Appendix B for guidance.

<note>"cm." is no longer considered to be an abbreviation. Use “cm”</note>

Examples:
{{tablelayout?rowsHeaderSource=1&rowsVisible=15&float=center}}
^ AACR2              ^ RDA                                    ^
| p.                 | pages                                  |
| ca.                | approximately                          |
| i.e.               | that is                                |
| acc.               | accompanied                            |
| ill.               | illustrations                          |
| col.               | color                                  |
| facsim.            | facsimile                              |
| ed.                | edition                                |
| S.l.               | [place of publication not identified]  |
| s.n.               | [publisher not identified]             |
| n.d.               | [date of publication not identified]   |
| 3 vol.             | 3 volumes                              |
| ca. 200 p.         | approximately 200 pages                |
| 48 [i.e. 96] p.    | 48, that is, 96 pages                  |
| [16] p. of plates  | 16 unnumbered pages of plates          |

===== Inaccuracies (RDA 1.7.9; 2.3.6) =====


Transcribe an inaccuracy or a misspelled word as it appears on the resource unless the instructions for a specific element differ. Make a note to explain, if necessary. Correct the inaccuracy note if it is important for identification or access. Add a variant title to record the correct form of the inaccuracies in a title to ensure identification and access.


**On title page**: Oak Hill Methodist Church Cemetary\\
**Transcribe as**:\\
<wrap indent>245 00 Oak Hill Methodist Church Cemetary</wrap>\\
<wrap indent>246 3   Oak Hill Methodist Church Cemetery</wrap>\\

or

<wrap indent>245 00 Oak Hill Methodist Church Cemetary</wrap>\\
<wrap indent>246 1_ ǂi Title misspelled and should read: ǂa Oak Hill Methodist Church Cemetery</wrap>\\

<note>Remember to code ǂa when it is not in the first position in a MARC field.
</note>
<wrap indent>245 04 The wolrd of television</wrap>\\
<wrap indent>246 3_ World of television</wrap>