acq:newvendor
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acq:newvendor [2019/12/10 16:38] – tlittle | acq:newvendor [2023/02/08 14:46] (current) – [MARC Records] tlittle | ||
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====== Considering a New Vendor ====== | ====== Considering a New Vendor ====== | ||
- | When considering a new vendor, there are a few questions that are useful to ask. You can also forward this page, in the hopes that it may clarify any questions that they might have. | + | When considering a new vendor, there are a few questions that are useful to ask. |
+ | The shortlist of questions might be: | ||
+ | - Do they offer brief MARC records? | ||
+ | - Can those records contain, at a minimum, discount price and quantity in the 9xx field? | ||
+ | - Can those records contain holdings information like branch or fund codes? | ||
+ | - How would you receive those MARC records? Is it a download link from a cart that you build on their site, or do you have to request them from someone at the company? | ||
+ | - Do they do EDI ordering? | ||
+ | - Have they done EDI ordering with any other customers using the Evergreen ILS? | ||
+ | - For EDI, do they do orders, order acknowledgements, | ||
+ | |||
+ | The answers to these aren't necessarily deal-breakers, | ||
===== MARC Records ===== | ===== MARC Records ===== | ||
- | There are only a few vendors that are allowed to do cataloging for PINES libraries. The list of approved vendors is **[[cat: | + | There are only a few vendors that are allowed to do outsourced |
+ | If the vendor in question is not on the list, they will not be doing cataloging for the library. If you want a vendor who is not already on this list to do copy or original cataloging for your materials, they will need to be evaluated by the PINES Cataloging Specialist. See **[[cat: | ||
+ | |||
+ | The library only needs brief MARC records purely to load into the Acquisitions system. | ||
+ | |||
+ | Additionally, | ||
===== 9xx field ===== | ===== 9xx field ===== | ||
- | PINES uses the **962** field to import price, quantity and holdings information into Evergreen. | + | PINES uses the **962** field to import price, quantity and holdings information into Evergreen. These instructions are only pertinent for vendors who are able to offer " |
+ | |||
+ | {{tablelayout? | ||
+ | ^ Subfield | ||
+ | | a | Alert message | ||
+ | | b | Owning library | ||
+ | | c | Shelving location | ||
+ | | f | Fund code | ||
+ | | g | Circulation modifier | ||
+ | | n | Line item note | | | ||
+ | | p | Price | Discount price, if possible. Do not include a currency symbol. | ||
+ | | q | Quantity | ||
+ | |||
+ | If the vendor will be setting up your 9xx field, they should adhere to using the 962 field and the listed subfields. If using the 9xx field, **price** and **quantity** are the minimum. Beyond that, only **owning library** and **fund code** are commonly used, although the others are acceptable to use. | ||
- | {{tablelayout? | + | Subfields that contain no data should either: |
- | ^ Subfield | + | |
- | | a | Alert message | + | * __Must__ contain |
- | | b | Owning library | + | |
- | | c | Shelving location | + | |
- | | f | Fund code | + | |
- | | g | Circulation modifier | + | |
- | | n | Line item note | | | + | |
- | | p | Price | Discount price, if possible | + | |
- | | q | Quantity | + | |
+ | <note important> |
acq/newvendor.1575995911.txt.gz · Last modified: 2019/12/10 16:38 by tlittle