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acq:newvendor

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Considering a New Vendor

When considering a new vendor, there are a few questions that are useful to ask. You can also forward this page, in the hopes that it may clarify any questions that they might have.

The shortlist of questions might be:

  1. Do they offer brief MARC records?
  2. Can those records contain, at a minimum, discount price and quantity in the 9xx field?
  3. Can those records contain holdings information like branch or fund codes?
  4. Do they do EDI ordering?

MARC Records

There are only a few vendors that are allowed to do outsourced cataloging for PINES libraries. The list of approved vendors is here.

If the vendor in question is not on the list, they will not be doing cataloging for the library.

The library only needs brief MARC records purely to load into the Acquisitions system. The library may also be considering getting processing done, but as far as MARC records it is a much more limited request.

9xx field

PINES uses the 962 field to import price, quantity and holdings information into Evergreen. These instructions are only pertinent for vendors who are able to offer “customized” MARC records that include price, quantity, etc.

Subfield Description Note
a Alert message
b Owning library
c Shelving location Should always be ON ORDER.
f Fund code
g Circulation modifier
n Line item note
p Price Discount price, if possible. Do not include a currency symbol.
q Quantity

If the vendor will be setting up your 9xx field, they should adhere to using the 962 field and the listed subfields. If using the 9xx field, price and quantity are the minimum. Beyond that, only owning library and fund code are commonly used, although the others are acceptable to use.

acq/newvendor.1575996481.txt.gz · Last modified: 2019/12/10 16:48 by tlittle