acq:searching-3.6
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acq:searching-3.6 [2021/02/19 14:13] – tlittle | acq:searching-3.6 [2021/02/19 14:41] (current) – removed tlittle | ||
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- | ====== Acquisitions Search in 3.6 ====== | ||
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- | ===== Search Menu ===== | ||
- | There are several different ways to access the Search screen for Acquisitions. | ||
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- | Clicking any of these options will take you to the same Search screen, but just on a different tab. | ||
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- | ===== Search Options ===== | ||
- | ==== Default Searches ==== | ||
- | Each of the search tabs has a configured default search. For each: | ||
- | * Line items -- [blank] [is] _____ | ||
- | * Purchase orders -- Purchase orders at your workstation' | ||
- | * Invoices -- Invoices at your workstation' | ||
- | * Selection lists -- Selection lists owned by you | ||
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- | However, you can also set your own default search terms. These are individual to each tab, so you can have a specific default search term for line items, but still use the default search set for purchase orders. | ||
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- | By setting a default search, those search terms will automatically be populated whenever you open that search tab. | ||
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- | **To set a default search:** | ||
- | * From within your chosen search tab (Line Items/ | ||
- | * Click the blue **Set as Default [X] Search** button. | ||
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- | These search terms will persist each time that you open this search tab. | ||
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- | If you would like to get rid of your default search, you can click the gray **Reset Default Search** button. This will reset your default search terms to the configured defaults. | ||
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- | <note tip>You do not need to hit the **Reset Default Search** button every time you do a new search. This is only to be used to discard default search terms.</ | ||
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- | ==== Retrieve Results Immediately ==== | ||
- | The **Retrieve Results Immediately** ticky box can be used in conjunction with the Set as Default Search button to automatically retrieve the results of a search anytime you open that search tab. | ||
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- | Like the **Set Default Search** button, it operates independently on each type of search. So you could have Retrieve Results Immediately set on the Purchase Orders search, but not on the Invoices search. | ||
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- | <note important> | ||
- | ==== Search Terms ==== | ||
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- | ==== Inline Filters and Sorting ==== | ||
- | All of the column headers are now sortable. To sort a particular column, click on the column header. You'll see the up/down arrow appear next to the header. | ||
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- | You can click the header again to sort in the opposite direction (ascending or descending). | ||
- | ==== Columns and Grid Settings ==== | ||
- | See: [[admin: | ||
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- | ==== Legacy Search Interface ==== | ||
- | With the move to the new interfaces in version 3.6 (PINES January 2021 upgrade), the legacy interface is still available. There are a few functions available in the legacy interface that are not available in the new interface, so the old one has been retained. | ||
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- | If you don't get the search results that you think you should, you can still use the legacy interface to replicate your search. Additionally, | ||
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- | * Receiving line items via Search | ||
- | * Cancelling / marking line items backordered via Search | ||
- | ===== Search Terms ===== | ||
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- | Each of the types of search have search terms that you can use. You'll see in the first drop-down box the available search terms, divided into different sections. | ||
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- | Most search terms are fairly self-explanatory, | ||
- | * **Purchase Order - Owner** - This is the **user** who uploaded the purchase order | ||
- | * **Purchase Order - Creation Time** - The date/time that the purchase order was created in the system | ||
- | * **Purchase Order - Edit Time** - The last time the purchase order was edited. This stops being tracked once the PO is put on-order | ||
- | * **Purchase Order - Ordering Agency** - Your purchasing agency, usually your system | ||
- | * **Purchase Order - Order Date** - The date/time that you placed this PO on-order | ||
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- | ===== Common Searches ===== | ||
- | Often when you're uploading purchase orders, you may want the search to default to what's been created that day. To set this as a search (or even as a default search), your search terms would look like: | ||
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- | Purchase Order-Ordering Agency [is] _____\\ | ||
- | Purchase Order-Creation Time [is] [today] | ||
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- | If you wanted to set that as a search to run automatically when you open Purchase Orders Search (i.e. tick the Retrieve Results Immediately checkbox), set up your search terms like this: | ||
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- | Purchase Order-Ordering Agency [is] _____\\ | ||
- | Purchase Order-Creation Time [age (relative date)] 8 hours | ||
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acq/searching-3.6.1613743980.txt.gz · Last modified: 2021/02/19 14:13 by tlittle