Differences

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--- acq:startingacq [2020/05/18 13:36] – [Soft Skills] tlittle
+++ acq:startingacq [2020/05/18 13:38] – [Soft Skills] tlittle
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 ===== Soft Skills =====
-It's not a *requirement* to start Acquisitions, but it is a good idea that if you're interested in using Acquisitions that the person who does your ordering and your bookkeeper have an open working relationship. Acquisitions needs to be kept up to date  as far as available funds, so if your bookkeeper moves funds without letting your ordering person know then Acquisitions has just become useless for keeping track of budgets.
+It's not a *requirement* to start Acquisitions, but it is a good idea that if you're interested in using Acquisitions that the person who does your ordering and your bookkeeper have an open working relationship. Acquisitions needs to be kept up to date  as far as available funds, so if your bookkeeper moves funds without letting your ordering person know then Acquisitions has just become useless for keeping track of budgets. This can easily lead to over/under-spending since those making purchases don't have an accurate view of their budgets, which is a core tenet of using Acquisitions.
 Best practice would be for your local acquisitions coordinator to compare fund balances with bookkeeping once a month. If that's not possible / preferable, then at least having an open line of communication about any changes in fund balances is necessary.