Differences

This shows you the differences between two versions of the page.

--- acq:yearend [2019/05/31 18:18] – [What happens in year end?] tlittle
+++ acq:yearend [2019/08/02 11:07] – tlittle
@@ Line 32: / Line 32: @@
   * Funds must be marked marked “rollover”
   * Must follow closeout instructions for "Rollover encumbrances only" or "Rollover encumbrances and money"
+If you will **not** be rolling your money forward, or just do not wish to carry backorders into the next fiscal year, you will need to cancel those line items in Acq before doing your fiscal year end. To do this:
+  - Contact your vendors **first**, and obtain a list of any items that are still outstanding
+  - Decide if all of these items are to be cancelled
+  - Let the vendor know which items should be cancelled, and get confirmation that they are indeed cancelled
+  - Use the Line Item Search to cancel these items in Acquisitions
+<note tip>A cancel reason of **Cancelled: FYE** has been created for this purpose, to indicate items that were cancelled due to year-end cleaning up.</note>
@@ Line 47: / Line 56: @@
 |       | Confirm that only the funds you wish money and/or encumbrances to rollover have Rollover=True  |
 |       | Any fund marked Rollover=True must also be marked Propagate=True                               |
+<note>This report does not need to be run twice, unless you start making changes. Its intent is so that you can see all of the settings on your funds to know that they are setup how you need them to be for closeout, i.e. that things are marked rollover=false if you are not rolling over, etc.</note>
 . **Report: "Line items that have not been received"**
@@ Line 242: / Line 253: @@
   - Run the "Fund Summary" report using the new fund year to confirm that all money and/or encumbrances were accurately rolled over (compare against last year’s report that you ran immediately prior to closeout)
   - Run the report "Line items using outgoing fund year" to find any line items on selection lists or pending purchase orders using funds for the previous fund year. These need to be manually changed to the corresponding fund in the new year.
-  - __[[acq:fundingsources#create_a_funding_source|Create new funding sources]]__ for the new fiscal year
+  - **[[acq:fundingsources#create_a_funding_source|Create new funding sources]]** for the new fiscal year
-  - __[[acq:fundingsources#apply_credits_to_a_funding_source|Apply credit to funding sources]]__
+  - **[[acq:fundingsources#apply_credits_to_a_funding_source|Apply credit to funding sources]]**
-  - __[[acq:fundingsources#allocate_credit_to_funds|Allocate to funds]]__
+  - **[[acq:fundingsources#allocate_credit_to_funds|Allocate to funds]]**
   - Lift the Acquisitions freeze