acq:yearend
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acq:yearend [2019/08/02 11:07] – tlittle | acq:yearend [2020/06/01 19:42] – [Year End Closeout] tlittle | ||
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====== Year End Closeout ====== | ====== Year End Closeout ====== | ||
+ | |||
+ | //There is a video tutorial walking through fiscal year end on the **[[https:// | ||
===== What is Year End? ===== | ===== What is Year End? ===== | ||
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< | < | ||
- | 2. **Report: "Line items that have not been received"** | + | 2. **Report: "Copies |
- | The goal after cleaning up with this report is that all line items will be either received or cancelled. If encumbrances are carried forward, “on-order” or “backordered” are also acceptable.\\ | + | The goal after cleaning up with this report |
^ Done ^ Action | ^ Done ^ Action | ||
| | Verify using packing slips if items were physically received | | | Verify using packing slips if items were physically received | ||
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| | If not cancelling backorders, confirm that these items are billed out to funds marked Rollover=True | | | | If not cancelling backorders, confirm that these items are billed out to funds marked Rollover=True | | ||
- | 3. **Report: " | + | 3. **Report: " |
+ | |||
+ | Repeat the same steps as the on-order report to find any items that are still open.\\ | ||
+ | ^ Done ^ Action | ||
+ | | | Verify using packing slips if items were physically received | ||
+ | | | If they were, mark items received in Acquisitions | | ||
+ | | | If not received, check if items were backordered/ | ||
+ | | | If choosing to cancel backorders, you may wish to cancel with vendors at this point and mark items as Cancelled in Acquisitions | | ||
+ | | | If not cancelling backorders, confirm that these items are billed out to funds marked Rollover=True | | ||
+ | |||
+ | |||
+ | 4. **Report: " | ||
^ Done ^ Action | ^ Done ^ Action | ||
| | If there are any purchase orders that are in pending status that you wish to order, they should be activated | | | If there are any purchase orders that are in pending status that you wish to order, they should be activated | ||
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- | 4. **Report: "List of invoices that are not closed" | + | 5. **Report: "List of invoices that are not closed" |
^ Done ^ Action | ^ Done ^ Action | ||
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<note important> | <note important> | ||
- | 5. **Report: "Fund summary" | + | 6. **Report: "Fund summary" |
If you have funds that rollover money and/or encumbrances, | If you have funds that rollover money and/or encumbrances, |
acq/yearend.txt · Last modified: 2023/07/10 12:54 by tlittle