admin:settings:closures
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admin:settings:closures [2020/04/15 18:45] – tmccanna | admin:settings:closures [2023/12/29 14:34] (current) – [Unexpected / Emergency Closures] smorrison | ||
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- | ====== Library Hours and Closed Dates ====== | + | ====== Library |
- | There are two locations within | + | Contact information, |
+ | |||
+ | ===== How to Update Library | ||
+ | To update branch names, addressess, contact emails, and contact phone numbers, please submit a ticket to the [[https:// | ||
+ | |||
+ | To update a library' | ||
===== How to Set Library Hours ===== | ===== How to Set Library Hours ===== | ||
- | If your library changes which days of the week or hours it is open, enter a Help Desk ticket and the PINES staff will update this setting | + | There are two locations within the Evergreen client to control which days that the system sees a library |
+ | |||
+ | A short class on this topic is available at: https:// | ||
+ | |||
+ | ====Hours of Operation==== | ||
+ | As of the January 2023 Evergreen upgrade, Local Admins have the capability to update library hours for their system. The hours appear in the library information pages in the OPAC. Please note that the Hours of Operation can be used for changes | ||
+ | |||
+ | < | ||
+ | |||
+ | To update | ||
+ | |||
+ | In the left sidebar, find your system and click the arrow to expand the list. Click the appropriate branch name and make sure the name within the bar at the top of the screen populates with the correct branch name. | ||
+ | |||
+ | {{: | ||
+ | |||
+ | Click on the Hours of Operation tab and enter the updated hours for the Open Time and Close Time fields. To indicate that a branch is closed on a certain day, click the “Closed” button next to that day. The hours will default to 12:00 AM in both fields. If a library is already listed as closed on a certain day, the “Closed” button will be grayed out. | ||
+ | |||
+ | After you have finished making your changes, click “Apply Changes.” A popup will appear noting that the update has succeeded. | ||
+ | |||
+ | {{: | ||
+ | |||
+ | Please note, the “Clear Hours of Operation” function is not available to Local Admins. If you click this button, it will appear to reset the library hours, but if you refresh the page, the changes will not carry through. For any updates to Main Settings or Addresses, please submit | ||
+ | |||
+ | ====Hours of Operation Note Field==== | ||
+ | //New feature as of January 2023 upgrade to Evergreen 3.10//\\ | ||
+ | |||
+ | There is also the capability to add notes to each day’s | ||
+ | |||
+ | Within | ||
+ | |||
+ | {{: | ||
+ | |||
+ | Type in the note for the corresponding day and then click “Apply Changes.” A popup will appear noting that the update has succeeded | ||
+ | |||
+ | {{: | ||
+ | |||
+ | The note will now appear on the branch’s PINES information page. You may need to clear cache or refresh the page for the updated information to appear. | ||
+ | |||
+ | {{: | ||
===== About Closed Dates ===== | ===== About Closed Dates ===== | ||
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Adding a closing has the following consequences: | Adding a closing has the following consequences: | ||
- | * During the closed dates (inclusive), | + | * During the closed dates (inclusive), |
- | * Holds will not target copies in a closed library. | + | * Holds will not target copies in a closed library. |
- | * Patrons will not be charged fines on closed dates. If the closing is added after the closed date has occurred, | + | * In addition to the setting above, there are a few other settings that control holds targeting and hold pickup selections that PINES needs to update. When closing your library for an extended period, please submit a Helpdesk ticket with the start and end date, so we can apply the settings and then revert them back once the library has reopened. |
+ | * Patrons will not be charged fines on closed dates. If the closing is added after the closed date has occurred, | ||
===== How to Set Library Closed Dates ===== | ===== How to Set Library Closed Dates ===== | ||
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[{{ : | [{{ : | ||
- | <note tip>If incorrect dates are entered, for example,the start date is in 2010 but the end date for the | + | <note tip>If incorrect dates are entered, for example, the start date is in 2010 but the end date for the closing is in 2009, the dates will not work at all. Please check these carefully since the system does not alert you if you make this kind of mistake, and it causes great confusion!</ |
- | closing is in 2009, the dates will not work at all. Please check these carefully since the system | + | |
- | does not alert you if you make this kind of mistake and it causes great confusion!</ | + | |
- | ===== How to apply closed dates to all branches | + | ===== How to Apply Closed Dates to All Branches |
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===== Unexpected / Emergency Closures ===== | ===== Unexpected / Emergency Closures ===== | ||
- | The fines generator runs shortly after midnight each day. Prior to Evergreen 3.2 (installed January 2019), if a library needed | + | If you need to mark a closed date either after a closure |
+ | |||
+ | The emergency closure will change the due dates of any items that are set to be due within the closure date range. If you are entering an emergency closure | ||
+ | |||
+ | **Note that it will NOT void fines on items that were due //before// the closure.** | ||
+ | |||
+ | The process | ||
Video: [[https:// | Video: [[https:// | ||
- | - Delete any previously entered closures that overlap the emergency closure you wish to enter. | + | - **Delete any previously entered closures that overlap the emergency closure you wish to enter.** (Editing a previous closure to extend the closure dates will NOT work to change existing due dates that fall within that time period.) |
- | - Enter the new closure date range. | + | - **Enter the new closure date range.** //Note: There is an existing bug that pushes the due dates to the first day after the emergency closure even if that day is normally closed. So, if you need to enter an emergency closure for a Friday, but you are normally closed on Saturday and Sunday, be sure to enter the emergency closure for Friday-Sunday.// |
- | - Check the " | + | - **Check the " |
{{ : | {{ : | ||
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{{: | {{: | ||
- | If you are unable to log in, please contact the [[https:// | + | <note important> |
+ | |||
+ | If you are unable to log in, please contact the [[https:// | ||
<note warning> | <note warning> |
admin/settings/closures.1586976357.txt.gz · Last modified: 2020/04/15 18:45 by tmccanna