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cat:adding-maintaining-volumes-copies [2019/02/01 14:32]
46.229.168.152 ↷ Links adapted because of a move operation
cat:adding-maintaining-volumes-copies [2020/01/17 09:53] (current)
ehardy
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-====== Adding and maintaining Call Numbers and Items in the Web Client ​======+====== Adding and maintaining Call Numbers and Items ======
  
  
 +Call numbers and items are added and maintained in several places in Evergreen. Catalogers generally add new and maintain existing call numbers and items by accessing the Holdings editor from the Holdings View of a bibliographic record. Maintenance of copies can also be performed in item status (F5) and Item buckets; the holdings editor will open from any of place where adding or editing call numbers/​volumes and/or items is selected.
  
-Call numbers and items are added and maintained in several places in Evergreen. Catalogers generally add new call numbers and items in the Holdings editor access from the Holdings View of a bibliographic record. Holdings can be edited from the Holdings editor and deleted from Holdings view. Maintenance of copies can also be performed in item status (F5) and Item buckets.+===== Navigating ​Holdings View =====
  
-===== Holdings ​View =====+In holdings view, you will use the Actions menu to access the Holdings ​editor as well as to take direct actions on holdings.
  
 +{{:​cat:​pasted:​20200114-142837.png}}
  
-This section covers adding and maintaining holdings through the Holdings View of a bibliographic record. In holdings view, you will use the Actions menu to access the Holdings editor as well as to take direct actions on holdings. ​From the Actions menu, you can+From the Actions menu, you can
  
-  * Add items to Bucket +Add items to Bucket\\ 
-  * Request ​items +Make items bookable (not implemented by PINES)\\ 
-   +Book item now (not implemented by PINES)\\ 
-  * Show -- Item Status ​(list+Manage reservations ​(not implemented by PINES)\\ 
-  * Show -- Item Status ​(detail view+Request items\\ 
-  * Show -- Item Holds +Link as conjoined to previously marked Bib record (not implemented by PINES)\\
-  * Show -- Print Labels+
  
-  ​Mark -- Item as Damaged +**Show** 
-  Mark -- Item as Discard/​Weed +       ​* ​Item Status (list) 
-  Mark -- Item as Missing +       ​* Item Status (detail view) 
-  Mark -- Library/​Call Number as Transfer Destination+       ​* Item Holds 
 +       ​Print Labels
  
-  ​Add -- Call Numbers +**Mark** 
-  Add -- Items +       ​Item as Damaged 
-  Add -- Call Numbers and Items +       ​Item as Discard/​Weed see [[cat:​marking_items_discard_weed|Discard/​weed:​ Marking ​Items for Deaccessioning]] 
-  Add -- Item Alerts+       ​* Item as Missing 
 +       * Library/​Call Number as Transfer Destination [[cat:​transferring_volumes_and_items|Transferring volumes and items]]
  
-  ​Edit -- Call numbers +**Add** 
-  Edit -- Items +       * Add Call Numbers 
-  Edit -- Call Numbers and Items +       ​Add Items 
-  * Edit -- Replace Barcodes +       ​Add Call Numbers and Items 
-  ​Edit -- Manage ​Item Alerts+       ​Add Item Alerts
  
-  ​Delete -- Empty Call Numbers +**Edit** 
-  Delete -- Items +       * Edit Call numbers 
-  Delete -- Call Numbers and Items+       ​Edit Items 
 +       ​Edit Call Numbers and Items 
 +       * Edit Replace Barcodes 
 +       * Edit Manage Item Alerts
  
-  ​Transfer -- Call Numbers ​to Previously Marked Destination +**Delete** 
-  Transfer -- Items to Previously Marked Destination+       * Delete Empty Call Numbers 
 +       ​Delete Items 
 +       * Delete Call Numbers and Items
  
-===== Adding New Holdings ​to a Bibliographic Record =====+**Transfer** 
 +       * Call Numbers ​to Previously Marked Destination [[cat:​transferring_volumes_and_items|Transferring volumes and items]] 
 +       * Volumes to Previously Marked Destination (same as above) 
 +       * Items to Previously Marked Destination [[cat:​transferring_volumes_and_items|Transferring volumes and items]] 
 + 
  
-You add new volumes and copies to bibliographic records, both when no volume exists on a record in the database and when adding additional items to an existing volume via Holdings view. From the bibliographic record, select Holdings view and then the specific copies or volumes needing editing. 
  
-After you have identified a matching record in the PINES database by following PINES matching procedures and policies, you are ready to add your library system holdings to the bibliographic record. From a bibliographic record, select ​Holdings View.+===== Personalizing ​Holdings View =====
  
-{{ :​cat:​adding_vols_1.png?600 |}} +Choose your library system from the dropdown menu at “Show holdings at or below”. Make sure the boxes to show empty call numbers, show empty libraries, show item detail, and show call number details are checked. You can uncheck these at any time, depending on what you are doing and what you need displayed.
- +
  
-Choose your library system from the dropdown menu at Show holdings at or below. Make sure the boxes to show empty call numbers, show empty libraries, show item detail, and show call number details are checked+{{:​cat:​pasted:​20200114-143129.png}}
  
-{{ :​cat:​adding_vols_2.png?​600 |}} 
  
-From the column picker, manage your columns by selecting the attributes ​you wish to display and the order you want then displayed. Be sure to select Save Columns when you are done. See [[admin:​workstations:​columns|Function Bar/​Columns]] for further instructions.+Your choices will stick until you change them.
  
-{{ :​cat:​adding_vols_3.png?400 |}}+<​note>​Branches/​Libraries are not always listed in Holdings View in alphabetical orderPay attention to the order they are displayed in the Volume/Item editor to ensure you are associating the correct Item to each library.</​note>​
  
-From the list of librarieschoose ​the library or libraries for holdings:+From the column pickerselect “Manage Columns”, to pick the attributes you wish to display and the order you want then displayed. You can resize columns from “Manage Column Widths.” Be sure to select “Save Columns” when you are done. You can change your column selections and order at any time. See [[admin:workstations:​columns|Function Bar/​Columns]] for further instructions.
  
-{{ :cat:adding_vols_4.png?400 |}}+{{:cat:pasted:​20200114-143204.png}}
  
 +{{:​cat:​pasted:​20200114-143218.png}}
  
-<​note>​Branches/​Libraries are not always listed in Holdings View in alphabetical order. Pay attention to the order they are displayed I the Volume/Item editor to ensure you are associating the correct Item to each library.</​note>​ 
  
-From the Actions menu, either ​from the drop down menu or right clicking, choose Add – Call numbers and Items:+You can add or remove individual columns directly ​from the column picker.
  
-{{ :cat:adding_vols_5.png?400 |}}+{{:cat:pasted:​20200114-143240.png}}
  
-The Holdings editor will open. 
  
-===== The Holdings Editor =====+You can also select the number of rows you want to display on one page.
  
 +{{:​cat:​pasted:​20200114-143303.png}}
  
-In the Holdings editors, you can add volumes and copies, add just copies, or edit copies and/or volumes. In this section, ​the terms item and Item are used synonymously.+You can navigate through multiple pages using the arrows ​or the drop down menu to go to a specific page.
  
-**Setting default view for the Item editor** 
  
-You can set a personalized view for the holdings editor that defines the attributes available for edit and how the editor displays. Unchecking an attribute leaves it displayed in the holdings editor; but it is grayed out and cannot be edited. Most attributes should be checked so that they are available to edit.+===== Personalizing ​the Holdings Editor =====
  
-{{ :​cat:​adding_vols_6.png?400 |}}+In the Holdings editor, you can add volumes and copies, add just copies, or edit copies and/or volumes. The Defaults tab lets you customize the attributes displayed in the editor.
  
 +You must access the holdings editor from holdings view of a bibliographic record. To set your defaults, choose a library and from the actions menu, select Add call numbers and items.
  
-At any pointyou can change your defaults. You may need to re-display the browser page to see the changes in the Item editor.+**Setting default view for the Holdings editor** 
 + 
 +You can set a personalized view for the holdings editor that defines the attributes available for edit and how the editor displays. Unchecking an attribute removes it from the holdings editor display. Most attributes should be checked so that they are available to edit; howeversome attributes, depending on local practice, can be unchecked and not displayed. 
 + 
 +Click on the Defaults tab to deselect displayed attributes.  
 + 
 +{{:​cat:​pasted:​20200114-143426.png}} 
 + 
 +You can change your defaults ​at any point. You may need to re-display the browser page to see changes in the holdings ​editor.
  
 ==== Holdings Detail defaults ==== ==== Holdings Detail defaults ====
  
-//Always display Holdings Detail pane//: Checking this will display the call number editor when you select Actions – Edit – Items.+{{:​cat:​pasted:​20200114-143449.png}} 
 + 
 + 
 +**Always display Holdings Detail pane**: Checking this will display the call number editor when you select Actions – Edit – Items.
  
-//Allow Call Number attributes in Item Templates//: Checking this provides the ability to set some call number attributes in an item template. These include classification type (none, Generic, Dewey Decimal Classification (DDC), or Library of Congress Classification (LCC)) and any prefixes or subfixes you may use that would be compatible with the item template. Most PINES libraries have not implemented functionality for prefixes or subfixes separated from the basic call number.+**Allow Call Number attributes in Item Templates**: Checking this provides the ability to set some call number attributes in an item template. These include classification type (none, Generic, Dewey Decimal Classification (DDC), or Library of Congress Classification (LCC)) and any prefixes or subfixes you may use that would be compatible with the item template. Most PINES libraries have not implemented functionality for prefixes or subfixes separated from the basic call number.
  
 ==== Creation Defaults ==== ==== Creation Defaults ====
Line 99: Line 119:
   * Library of Congress (LCC: Library of Congress Classification scheme)   * Library of Congress (LCC: Library of Congress Classification scheme)
  
-**Use Default Prefix**: For libraries with call number ​prefixes defined. Can choose a specific prefix ​to apply to all call numbers.+<​note>​Setting the call number ​classification ​to Generic or Dewey will influence how call numbers ​are sorted</​note>​
  
-**Use Default Suffix**: For libraries with call number suffixes defined. Can choose a specific suffix to apply to all call numbers+**Unset Default Prefix**: For libraries with call number prefixes defined. Can choose a specific prefix to apply to all call numbers.\\ 
 +**Unset ​Default Suffix**: For libraries with call number suffixes defined. Can choose a specific suffix to apply to all call numbers.\\
  
-//Auto-generate Barcodes//: PINES has not implemented,​ leave unchecked.+**Auto-generate Barcodes**: PINES has not implemented,​ leave unchecked.\\ 
 +**Use checkdigit**:​ Checking allows for verification of the item barcode and should not allow an improperly formatted barcode to be entered. If your library does not use Codabar formatting for all barcodes, you should leave the box unchecked.\\ 
 +**Print Item Labels on Save & Exit**: If you wish to print spine or spine/​pocket labels one at a time to accommodate editing for format and spacing, check the box. If you batch print spine or spine/​pocket labels, leave unchecked.\\
  
-//Use checkdigit//: Checking ​allows for verification of the item barcode and should not allow an improperly formatted barcode to be entered. If your library does not use Codabar formatting, you should leave the box unchecked.+==== Display defaults for Working Item tab ==== 
 +Unchecking attributes here removes them from display in the E 
 +//Item display//: Checking the elements under the Item display sets what appears in the Edit tab -- Working Items:
  
-//Print Item Labels on Save & Exit//If you wish to print spine or spine/​pocket labels one at a time to accommodate editing for format and spacing, check the box. If you batch print spine or spine/​pocket labels, leave unchecked.+{{:cat:​pasted:​20200114-143520.png}}
  
-==== Display defaults for Working Item tab ====+{{:​cat:​pasted:​20200114-143531.png}}
  
 +**Item display**:
 +  * **Activated**:​ the date the Item was set to activate. Activation date differs from the create date. An item is set to active when the status is set to Available, Checked out, ILL, On holds shelf, On Reservation shelf, Reserves, or Reshelving. In PINES, the date an item is activated starts the age protection count.
 +  * **Created**:​ the date the item was added to the PINES database.
 +  * **Call Number**: the call number associated with the item.
  
-//Item display//: Checking the elements under the Item display sets what appears under the Working Item tab:+** Circulation **
  
-{{ :​cat:​adding_vols_7.png?400 |}}+This section sets up how the attributes controlling circulation of an item display. PINES catalogers should leave the majority checked so that they display and are editable.
  
-//Activated//the date the Item was set to activateActivation date differs from the create date. An item is set to active when the status is set to Available, Checked out, ILL, On holds shelf, On Reservation shelf, Reserves, or Reshelving. In PINES, ​the date an item is activated starts the age protection count.+  * **Circulate?​**:​ Yes/true or no/false. Should be checked 
 +  * **Circulation Library**: Should be checked 
 +  * **Circulation Modifier**Should be checked 
 +  * **Circulate as Type**: Checking is a local decision. This attribute should only be set if a library does not use circulation modifiers ​to define basic circulation policyBest practice is to not use circulate as type with circulation modifiers since a Type that differs from the circulation modifier can change ​the circulation rules that govern ​the item. 
 +  * **Loan Duration**: Should be checked 
 +  * **Fine Level**: Should be checked 
 +  * **Shelving Location**: Should be checked 
 +  * **Holdable?​**:​ Should be checked 
 +  * **Age-based Hold Protection**:​ Should be checked
  
-//​Created//:​ the date the item was added to the PINES database.+** Miscellaneous **
  
-//Call Number//the call number associated ​with the item.+  * **Add/Edit Item Alerts**May be unchecked if your library never uses item alerts. 
 +  * **Deposit?​**:​ May be unchecked if your library does not have items in a deposit collection 
 +  * **Deposit amount**: May be unchecked if your library does not have items in a deposit collection 
 +  * **OPAC Visible?**: Should be checked 
 +  * **Price**: Should be checked 
 +  * **Quality**:​ PINES has not implemented. How an items quality is defined effects holds. Can be unchecked. 
 +  * **Reference?​**:​ Should be checked 
 +  * **Acquisition Cost**: Can be unchecked. This field is populated ​with the invoiced cost of the originating acquisition and will be empty if the originating acquisition is not connected to an invoice. Only valid for libraries using the acquisitions interface. 
 +  * **Status**: Should be checked. 
 +  * **Add/Edit Item Notes**: Should be checked, unless your library does not add Item notes. 
 +  * **Item Notes are Public**: Should be checked, unless your library only adds public notes.
  
-==== Circulation ====+** Statistical Categories **
  
-This section sets up how the attributes controlling circulation of an item display. ​Items unchecked are not available for editing in the Item editor. PINES catalogers should leave the majority ​checked ​so that they are editable.+  * **Default Filter Library**: Can add the default library for display ​of statistical categories (statcats)Be aware that this will determine which statcats will be available ​if you have created different ones for different libraries.\\ 
 +  * **Edit Statistical Data**: Should be checked, unless your library does not add statistical categories (statcats)\\ 
 +  * **Add/Edit Item Tags**: ​PINES has not yet implemented,​ but may after we have evaluated and tested ​the functionality. Can be checked ​or unchecked.\\
  
-  ​*// Circulate?//​ Yes/true or no/false. Should be checked +** Display defaults for Completed Items tab **
-  ​//​Circulation Library:// Should be checked +
-  ​//​Circulation Modifier:// Should be checked +
-  ​//Circulate as Type:// Checking is a local decision. This attribute should only be set if a library does not use circulation modifiers to define basic circulation policy. However, some PINES libraries do assign this even with circulation modifiers. Be aware that checking a different Type than the circulation modifier covers can change the circulation rules that govern the item. +
-  * //Loan Duration:// Should be checked +
-  * //Fine Level:// Should be checked +
-  * //Shelving Location:// Should be checked +
-  * //​Holdable?://​ Should be checked +
-  * //Age-based Hold Protection://​ Should be checked+
  
-==== Miscellaneous ====+This section determines which attributes display in the Completed Items Tab:
  
 +{{:​cat:​pasted:​20200114-143609.png}}
  
-  * //​Deposit?//​ Should be checked 
-  * //OPAC Visible?// Should be checked 
-  *// Price:// Should be checked 
-  * //​Quality://​ PINES has not implemented. How an items quality is defined effects holds. Can be unchecked. 
-  * //​Reference?//​ Should be checked 
-  * //​Acquisition Cost:// Can be unchecked. This field is populated with the invoiced cost of the originating acquisition and will be empty if the originating acquisition is not connected to an invoice. Only valid for libraries using the acquisitions interface. 
-  * //Add/Edit Item Notes:// Should be checked, unless your library does not add Item notes. 
-  * //Item Notes are Public:// Should be checked, unless your library only adds public notes. 
  
-==== Statistical Categories ====+Choose those attributes you need to see on a regular basis in Completed Items.
  
 +==== Item templates tab ====
  
-  * //Default Filter Library//: Should be checked, unless your library does not add statistical categories (statcats) + {{:cat:pasted:​20200114-143636.png}}
-  * //Edit Statistical Data//Should be checked, unless your library does not add statistical categories (statcats) +
-  * //Add/Edit Item Tags//PINES has not yet implemented,​ but may after we have evaluated and tested the functionality. Can be checked or unchecked.+
  
 +You can make changes to your templates or add new ones here. See [[cat:​item_templates|Item templates]] for more information.
  
-==== Display ​defaults ​for Completed Items tab ====+Once your defaults ​are set, there is no need to set them again unless you want to make changes. When ready, return to the Holdings Editor by clicking on the edit tab.
  
 +===== Adding New Holdings to a Bibliographic Record =====
  
-This section determines which attributes display ​in the Completed Items Tab:+You add new volumes and copies to bibliographic records, both when no call number exists on a record ​in the database and when adding additional items to an existing call number within Holdings view.
  
-{{ :cat:adding_vols_8.png?400 |}}+After you have identified a matching record, either in the PINES database or imported from OCLC’s WorldCat via the Z39.50 interface by following PINES matching procedures and policies, you are ready to add your library system holdings to the bibliographic record. See [[cat:z3950_interface|The Z39.50 interface]],​ [[https://​pines.georgialibraries.org/​dokuwiki/​doku.php?id=cat:​copy_cataloging_procedures#​bibliographic_matching_criteria_monographs_onlya_short_version|Bibliographic Matching Criteria (monographs only) : A Short Version]]
  
 +From a bibliographic record, select Holdings View.
  
-Choose those attributes you need to see on a regular basis in Completed Items.+ From the list of libraries, choose the library or libraries for holdings:
  
-==== Item templates tab ====+{{:​cat:​pasted:​20200114-144237.png}}
  
 +There are two ways to access the Holdings Editor from holdings view:
  
-{{ :cat:​adding_vols_9.png?​400 |}}+1) From the Actions menu, either from the drop down menu or right clicking, choose Add – Call numbers and Items:
  
 +{{:​cat:​pasted:​20200114-144302.png}}
  
-You can make changes to your templates or add new ones here. See [[cat:​item_templates|Item templates]] for more information. 
  
-==== Edit tab: Holdings ​Editor ====+2) Click on the Add Holdings ​button, upper right of your screen just under the record summary.
  
 +{{:​cat:​pasted:​20200114-144347.png}}
  
-Once your defaults are set, no need to set them again unless you want to change something. When ready, return to the Holdings ​Editor by clicking on the edit tab.+The Holdings ​editor will open.
  
-{{ :​cat:​adding_vols_10.png?400 |}}+You can add or remove libraries from the call number editor as needed after you have opened the holdings editor.
  
 +Depending on your task, you can Hide Holdings details (the call numbers and barcodes) or hide the Item Attributes:
  
-If you are adding multiple volumes, set the counter for call numbers. (If you add too many, you can remove them by click on the X. Be sure to reset the counter). If you are adding multiple volumes, either across multiple libraries, or for a multivolume set, you can Batch Apply the call number and any prefix or suffix. Most PINES libraries do not use Prefixes or suffixes for call numbers. If you would like to implement them, please open a helpdesk ticket for more information. Click the Apply button when you are ready to add the call number to all volumes.+{{:​cat:​pasted:​20200114-144411.png}}
  
-If you are adding multiple copies for call numbers, adjust the counter. If your library uses them, you can add Item numbers here as well. Scan in your barcodes. Assign parts to print titles as needed (See [[cat:​monographic_serial_parts|Monographic and Serial Parts]] for more detailed instructions). 
  
-<note important>​ +**Batch Apply**
-You must add call numbers and barcodes to all volumes to be able to save and add holdings. +
-</​note>​+
  
-{{ :​cat:​adding_vols_11.png?600 |}}+If you are adding multiple volumes, either across multiple libraries, or for a multivolume set, you can Batch Apply the call number and any prefix or suffix. Click the Apply button when you are ready to add the call number to all volumes. Select the number of call numbers you need befor batch applying call numbers.
  
 +{{:​cat:​pasted:​20200114-144439.png}}
  
-==== The Item Editor ==== 
  
-You will edit attributes in the item editor by applying templates and manually editing attributes such as price and deposit amounts (if needed). ​You can also add item notes and alert messages. See Item alert messages and notes for more detailed instructions.+You can change the number of volumes ​for each library from the counter. Decreasing the number removes input wells, increasing it adds input wells.
  
-//Applying templates//+{{:​cat:​pasted:​20200114-144502.png}}
  
-When creating items, some values in the item editor are set to default ​visibly and not visibly. All default values apply (deposit is no longer set by default). Green highlighting in the Item Editor indicates some default values ​and that an attribute has been edited, either manually or by application of a template. ​+ 
 +If you are adding multiple copies for call numbers, adjust the counter. As with call number entry, increasing or decreasing the counter changes the number of input wells. If your library uses them, you can add Item numbers.\\ 
 + 
 +{{:​cat:​pasted:​20200114-144523.png}} 
 + 
 + 
 +Scan in your barcodes.\\ 
 +Assign parts to print titles as needed (See [[cat:​monographic_serial_parts|Monographic and Serial Parts]] for more detailed instructions).\\ 
 + 
 +<note important>​ 
 +You must add call numbers and barcodes to all input wells to be able to save and add holdings. 
 +</​note>​ 
 + 
 +==== Applying templates and editing attributes ==== 
 + 
 +Once you have added your call numbers and item barcodes, you edit attributes in the item editor. Here you can apply holdings templates and/or manually edit attributes. You can also add item notes and alert messages. See [[cat:​item_alert_messages_and_item_notes|Adding and Managing Item Alert Messages]] for more detailed instructions. 
 + 
 +When creating items, some values in the item editor are set to default ​but not always ​visibly. Green highlighting in the Holdings ​Editor indicates some default values ​or that an attribute has been edited, either manually or by application of a template. 
 + 
 +For instructions on creating templates, see [[cat:​item_templates|Item templates]]
  
 Default values in the Item editor are:  Default values in the Item editor are: 
   * Circulate?: Yes   * Circulate?: Yes
   * Status: In process   * Status: In process
-  * Circulation library ​(if adding volumes to one library, the circulation library ​should ​be set from the owning library, otherwise a drop down menu will display with the circulation libraries and the number of call numbers (volumes) for each+  * Circulation library: If adding volumes to one library, the circulation library ​will be set from the owning library, otherwise a drop down menu will display with the circulation libraries and the number of call numbers (volumes) for each. Leaving the circulation library unset when adding holdings to multiple libraries/​branches allows Evergreen to set it from the owning library for each item. The circulation and owning library can be different. Setting to a different library than the owning library will set them as different. 
- +  * Shelving location (default is Stacks (PINES), if your template does not set the location, you will need to select ​it here)
-{{ :​cat:​adding_vols_12.png?200 |}} +
- +
-  * Shelving location (default is Stacks (PINES), if your template does not set the location , you will need to pick it here)+
   * Status: In Process   * Status: In Process
   * Reference?: No   * Reference?: No
Line 214: Line 266:
   * Holdable?: Yes   * Holdable?: Yes
   * Quality: Good (PINES has not implemented)   * Quality: Good (PINES has not implemented)
 +  * Floating: <​NONE>​ (Most libraries in PINES do not have floating collections and should leave this as the default)
   * Fine level: Normal   * Fine level: Normal
   * Duration: Normal   * Duration: Normal
  
 +==== Editing attributes and applying holdings templates ====
 +
 +  * Pick the appropriate template from the drop down menu and click Apply.\\
 +
 +  * Make any other edits, such as price, as needed.\\
 +
 +  * You can either click on Save & Exit to save your work and close the holdings editor, redisplaying Holdings view with your new holdings, or click Store Selected, to verify your work and make additional edits as needed.
 +
 +If the Item editor does not close and holdings view with your newly added call numbers and items does not open when you click Save & Edit, a critical attribute such as a barcode or call number is missing or your template failed. Check your work, make corrections,​ and try again. If the template failed, you may need to delete and recreate it.
 +
 +===== Adding copies to existing call numbers =====
 +
 +If you are adding additional items to an existing call number or numbers, select the call numbers. From the Actions menu, choose Add—Items.
 +The holdings editor opens.
 +  * Set the counter if you need to add more than one item.
 +  * Scan barcodes into input well, setting item numbers if used and part labels if needed.
 +  * Apply templates and make any additional edits to working items.
 +  * Save & Exit
 +
 +<note important>​ Any changes to the call number will edit the call number for all items attached to it.</​note>​
 +
 +===== Adding additional call numbers =====
 +
 +You may need to add additional call numbers/​volumes to a branch or library in cases where you might have a multivolume set, a serial, or are adding a volume to another shelving location such as reference. You may also need to add an empty volume as a transfer destination. See [[cat:​transferring_volumes_and_items|Transferring volumes and items]] for instructions ​
 +
 +  * Select the libraries/​branches for the additional call numbers.
 +  * From the Actions menu, select Add – Call Numbers and Items.
 +  * Enter new call numbers and barcodes.
 +  * Apply templates and make any additional edits to working items.
 +  * Save & Exit
 +
 +===== Editing call numbers and/or copies =====
 +
 +You can make changes to just the call numbers, the call number and copies, or just the copies. You can also replace the barcode or manage item alerts from the edit section of the actions menu.
 +
 +  * Select the holding or holdings for editing
 +  * From the Actions menu select the appropriate action:
 +     * Edit
 +        * Call numbers
 +        * Items
 +        * Call Numbers and Items
 +        * Replace Barcodes
 +       * Manage Item Alerts
 +
 +  * Make edits as needed.
 +
 +
 +===== Deleting call numbers and items =====
 +
 +You can delete items and call numbers from an individual record in holdings view.
 +  * Select the call numbers or items to be deleted
 +  * From the Actions menu select the appropriate action:
 +     * Delete
 +        * Empty Call numbers
 +        * Items
 +        * Call Numbers and Items
 +
 +<​note>​ If you delete the last item from a call number, the call number should also delete. Deleting the last item and call number attached to a bibliographic record should delete the record. </​note>​
 +
 +
 +===== Using item status to maintain call numbers and copies =====
 +
 +Generally, item status is used to maintain holdings across multiple bibliographic records. While you can add holdings here, use caution to make sure you have the correct record selected. Adding holdings is best done in individual records through holdings view to ensure you are adding the correct items to the correct records.
 +
 +Take care in using item status for batch editing since redisplaying the tab or closing it can mean you lose your list of items. It is better to move items in item status to a bucket for batch editing.
 +
 +See Cataloging Functions in Item Status for more information[[cat:​item_status|]]
 +
 +===== Using copy buckets to batch edit or delete call numbers and copies =====
  
-Pick the appropriate template from the drop down menu and click Apply.+In Item buckets, you can batch edit, transfer, or delete call numbers of copies across multiple bibliographic records.
  
-Make any other editssuch as priceas needed. +Select the items for editingtransferring (see instructions for transferring)or deletingIt is better ​to work in groups of 100 or less to minimize processing time
-You can either click on Save & Exit to save your work and close the holdings editor, redisplaying Holdings view with your new holdings, ​or click Store Selected, ​to verify your work and make additional edits as needed.+
  
-If the Item editor does not close when you click Save & Edit, a critical attribute such as a barcode or call number is missing. Check your work, make corrections,​ and try again.+Select ​the action from the Actions menu.
  
 +If you are editing items, the Holdings editor will open. Make changes and then Save & Exit.
  
  
cat/adding-maintaining-volumes-copies.1549049546.txt.gz · Last modified: 2019/02/01 14:32 by 46.229.168.152