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cat:circulation_matrix [2021/02/17 18:47] – [Copy level holds] ehardycat:circulation_matrix [2024/01/19 14:10] (current) smorrison
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 ====== PINES Circulation Matrix ====== ====== PINES Circulation Matrix ======
  
-=====   =====+Circulation modifiers (circ mods  or circ modifiers) set the loan duration and fine levels for each item in PINES. They are added to items as an item attribute during cataloging. 
 + 
 +Circulation modifiers and their associated circulation rules and policies are governed by the PINES Executive Committee and any changes or additions require their approval. Requests for changes should be made by the library system director, in writing, to the PINES Program Director. In consultation with PINES staff, the Director will evaluate the proposal in regard to PINES policies and consortial needs. Proposals may be sent back to the library system director or forwarded to the PINES subcommittee for discussion. The PINES team may make suggestions on streamlining additions to the circ matrix for consortial benefit. The subcommittee discussion is then forwarded to the Executive Committee for further discussion and a vote for or against approval. 
 + 
 +PINES staff may develop a project to implement and create the circulation modifier changes, either as a part of the proposal or after Executive Committee approval.
  
 ===== Fine Levels ===== ===== Fine Levels =====
  
-Every item has an attribute called "Fine Level" that determines the level of recurring fine with which the item circulates, within a pre-determined range of levels. By default, copies are set to "normal". If a copy has been manually altered in the copy editor to "high" or "low", the fine level will change according to the table below. For example, if a given item circulates at $.20/day (based on the circ modifier, MARC, etc.) and the item flag is changed to have a "high" fine_level, then it will circulate at $.50 / day.+Every item has an attribute called "Fine Level" that determines the level of recurring fine with which the item circulates, within a pre-determined range of levels. By default, copies are set to "normal". If a copy has been manually altered in the copy editor to "high" or "low", the fine level will change according to the table below. For example, if a given item circulates at $.20/day and the item flag is changed to have a "high" fine_level, then it will circulate at $.50 / day.
  
-The low/normal/high fine level options are not enabled for all item types.+Fine level options are not enabled for all item types.
  
 ===== Duration Rules ===== ===== Duration Rules =====
  
-Every item also has a "Loan Duration" attribute, which affects the length of time an item circulates with the options of "short", "normal" (the default setting), and "extended". Loan duration options are not enabled for all item types.+Every item also has a "Loan Duration" attribute, which affects the length of time an item circulates with the options of "short", "normal" (the default setting), and "long". 
 + 
 +Loan duration options are not enabled for all item types.
  
 ===== Circulation Matrix ===== ===== Circulation Matrix =====
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   * Use of circulation modifiers for specific item types should be in compliance with PINES policies.   * Use of circulation modifiers for specific item types should be in compliance with PINES policies.
   * When an item has a circulation modifier, that modifier takes precedence over the MARC item type when determining circulation rules.   * When an item has a circulation modifier, that modifier takes precedence over the MARC item type when determining circulation rules.
-  * PINES is transiting away from using MARC item Type for circulation rules. All new items should be assigned the appropriate circulation modifier.+  * PINES libraries should no longer use MARC item Type for circulation rules. All new items should be assigned an appropriate circulation modifier.
  
 [[:cat:circulation_modifiers|* Click here for Circulation Modifier list and definitions]]. [[:cat:circulation_modifiers|* Click here for Circulation Modifier list and definitions]].
 {{tablelayout?rowsHeaderSource=Auto&float=left&tablePrint=1}} {{tablelayout?rowsHeaderSource=Auto&float=left&tablePrint=1}}
-^  Circ Modifier                                                            Recurring Fine (Normal)  ^  Recurring Fine (Low)  ^ Recurring Fine (High)  ^ Short Duration  ^  Normal Duration  ^  Extended Duration  ^  Renewal Count     |+^  Circ Modifier                                                            Recurring Fine (Normal)  ^  Recurring Fine (Low)  ^ Recurring Fine (High)  ^ Short Duration  ^  Normal Duration  ^  Extended Duration  ^  Renewal Count    
-| [[cat:circulation_modifiers#circmod_art|art]]                            |  .20                                                                                    |  3 months                             |  1                 |+|[[cat:circulation_modifiers#circmod_art|art]]|  .20                 |  3 months     |  1   
-| [[cat:circulation_modifiers#circmod_audiobook|audiobook]]\\              |  .20                                                                                    |  14 days                              |  2                 |+|[[cat:circulation_modifiers#circmod_audiobook|audiobook]]|  .20          |  14 days     |  2   
-| [[cat:circulation_modifiers#circmod_av|av]]\\                            |  .50                                                                                    |  days                               |  2                 |+|[[cat:circulation_modifiers#circmod_audiobook-ff|audiobook-ff]]|  none   none   none   none  |  14 days   none  |  2  
-| [[cat:circulation_modifiers#circmod_bestseller|bestseller]]\\            |  .50                      |  .20                   |  .50                                   |  7 days                               |  2                 |+|[[cat:circulation_modifiers#circmod_bestseller|bestseller]]|  .50  |  .20  |  |   |  7 days   |  2  
-| [[cat:circulation_modifiers#circmod_book|book]]\\                        |  .20                                                                                    |  14 days                              |  2                 |+| [[cat:circulation_modifiers#circmod_book|book]]|  .20     |  14 days   |  2  
-| [[cat:circulation_modifiers#circmod_book-ff|book-ff]]\\                  |  no fines                 |                        |                        |                  14 days          |                      2                 |+| [[cat:circulation_modifiers#circmod_book-ff|book-ff]]|  none                 |                        |                        |                  14 days          |                      2                 | 
-| [[cat:circulation_modifiers#circmod_cd|cd]]\\                            |  .20                      |                        |                        |                  14 days          |                      2                 || +| [[cat:circulation_modifiers#circmod_e-device|e-device]]                |  10.00                    |  5.00                  |  50.00                 |  1 day          |  7 days            14 days            |                  | 
-| [[cat:circulation_modifiers#circmod_dvd-0|dvd-0]]\\                      |  .50                      | .20                    |                        |                 |  7 days           |  14 days            |  0                 || +| [[cat:circulation_modifiers#circmod_e-device-local|e-device-local]]\\                |  10.00                    |  5.00                  |  50.00                  1 day          |  7 days            14 days            |  0                
-| [[cat:circulation_modifiers#circmod_dvd-2|dvd-2]]\\                      |  .50                      .20                    |                        |                 |  7 days            14 days            |                  |+| [[cat:circulation_modifiers#circmod_equipment|equipment]]              |  10.00                    |  5.00                  |  50.00                  1 day          |  3 days            7 days              0                 | 
-| [[cat:circulation_modifiers#circmod_e-book|e-book]]\\                    |  .50                      |                        |                        |                  3 days                                1                 || +| [[cat:circulation_modifiers#circmod_equipment-local|equipment-local]]  |  10.00                    |  5.00                  |  50.00                  1 day          |  3 days            7 days              0                 | 
-| [[cat:circulation_modifiers#circmod_e-device|e-device]]\\                |  10.00                    |  5.00                  |  50.00                  1 day          |  7 days            14 days            |  0                 |+| [[cat:circulation_modifiers#circmod_high-demand|high-demand]]          |  $1.00                    |                        |                        |                 |  7 days           |                      0                 | 
-| [[cat:circulation_modifiers#circmod_equipment|equipment]]\\               10.00                    |  5.00                  |  50.00                  1 day          |  3 days            7 days              0                 |+| [[cat:circulation_modifiers#circmod_illitem|Ill item]]                 |  .20                      |                        |                        |                 |  14 days          |                      0                 | 
-| [[cat:circulation_modifiers#circmod_equipment-local|equipment-local]]\\   10.00                    |  5.00                  |  50.00                  1 day          |  3 days            7 days              0                 |+| [[cat:circulation_modifiers#circmod_kit|kit]]                          |  .20                      |  5.00                  |  50.00                                  14 days          |                      2                 | 
-| [[cat:circulation_modifiers#circmod_high-demand|high-demand]]\\           $1.00                    |                        |                        |  7 days         |                   |                      0                 |+| [[cat:circulation_modifiers#circmod_localpass|localpass]]              |  3.00                      1.00                  |  5.00                  |  3 days          7 days            14 days            |  1                
-| [[cat:circulation_modifiers#circmod_illitem|ILL item]]\\          |  .20                    |                        |                        |  14 days         |                   |                      0                 |+| [[cat:circulation_modifiers#circmod_magazine|magazine]]                |  .20                      |                        |                        |                  14 days          |                      2                 | 
-| [[cat:circulation_modifiers#circmod_kit|kit]]\\                           .20                      |  5.00                  |  50.00                                  14 days          |                      2                 |+| [[cat:circulation_modifiers#circmod_map|map]]                          |  .50                      |                        |                        |                  3 days                                              
-| [[cat:circulation_modifiers#circmod_localpass|localpass]]\\               3.00                      1.00                  |  5.00                  |  3 days          7 days            14 days            |  1                 |+| [[cat:circulation_modifiers#circmod_microform|microform]]              |  .20                      |                        |                        |                  14 days          |                      2                 | 
-| [[cat:circulation_modifiers#circmod_magazine|magazine]]\\                 .20                      |                        |                        |                  14 days          |                      2                 |+| [[cat:circulation_modifiers#circmod_music|music]]                      |  .20                      |                        |                        |                  14 days          |                                    | 
-| [[cat:circulation_modifiers#circmod_map|map]]\\                           .50                      |                        |                        |                  3 days                                               |+| [[cat:circulation_modifiers#circmod_music-ff|music-ff]]|  none  |  none  |  none  |  none  |  14 days  |  none  |  2  
-| [[cat:circulation_modifiers#circmod_microform|microform]]\\               .20                      |                        |                        |                  14 days          |                      2                 |+| [[cat:circulation_modifiers#circmod_realia-0|realia-0]]                |  10.00                    |  3.00                  |  25.00                  3 days          7 days            14 days            |  0                
-| [[cat:circulation_modifiers#circmod_music|music]]\\                       .20                      |                        |                        |                  14 days          |                                     || +| [[cat:circulation_modifiers#circmod_realia-1|realia-1]]                |  10.00                    |  3.00                  |  25.00                  3 days          7 days            14 days            |  1                 | 
-| [[cat:circulation_modifiers#circmod_realia-0|realia-0]]\\                 10.00                    |  3.00                  |  25.00                  3 days          7 days            14 days            |  0                 |+| [[cat:circulation_modifiers#circmod_realia-2|realia-2]]                |  10.00                    |  3.00                  |  25.00                  3 days          7 days            14 days            |  2                 | 
-| [[cat:circulation_modifiers#circmod_realia-1|realia-1]]\\                 10.00                    |  3.00                  |  25.00                  3 days          7 days            14 days            |  1                 |+| [[cat:circulation_modifiers#circmod_software|software]]                |  1.00                      .20                    5.00                  |  3 days          7 days            14 days            |  2                 | 
-| [[cat:circulation_modifiers#circmod_realia-2|realia-2]]\\                 10.00                    |  3.00                  |  25.00                  3 days          7 days            14 days            |  2                 || +| [[cat:circulation_modifiers#circmod_statepass|statepass]]              |  3.00                                            |                        |                  7 days                                1                 | 
-| [[cat:circulation_modifiers#circmod_record|record]]\\                    |  .20                      |                        |                        |                  14 days          |                      2                 |+| [[cat:circulation_modifiers#circmod_talking-book|talking-book]]        |  0                        |                        |                        |                  unlimited        |                      0                 | 
-| [[cat:circulation_modifiers#circmod_software|software]]\\                 1.00                      .20                    5.00                  |  3 days          7 days            14 days            |  2                 |+| [[cat:circulation_modifiers#circmod_toy|toy]]                          |  .20                      |                        |                        |                  14 days          |                      2                 | 
-| [[cat:circulation_modifiers#circmod_statepass|statepass]]\\               3.00                                            |                        |                  7 days                                1                 |+| [[cat:circulation_modifiers#circmod_video-0|video-0]]                  |  .50                      |  .20                   |                        |                  7 days            14 days            |  0                 | 
-| [[cat:circulation_modifiers#circmod_talking-book|talking-book]]\\         0                        |                        |                        |                  unlimited        |                      0                 |+| [[cat:circulation_modifiers#circmod_video-0-ff|video-0-ff]]|  none  |  none  |  none  |  none  |  7 days  |  14 days  |  0  
-| [[cat:circulation_modifiers#circmod_toy|toy]]\\                           .20                      |                        |                        |                  14 days          |                      2                 |+| [[cat:circulation_modifiers#circmod_video-2|video-2]]                  |  .50                      |  .20                   |                        |                  7 days            14 days            |  2                 | 
-| [[cat:circulation_modifiers#circmod_video|video]]\\                      |  .50                      |                        |                        |                  7 days                               |  0                 || +| [[cat:circulation_modifiers#circmod_video-2-ff|video-2-ff]]|  none   none   none   none  |  7 days  |  14 days  |  2  
-| [[cat:circulation_modifiers#circmod_video-mid|video-mid]]\\              |  .50                      |                        |                        |                  7 days                               |  2                 |+| [[cat:circulation_modifiers#circmod_videogame|videogame]]              |  1.00                      .20                    5.00                  |  3 days          7 days            14 days            |  2                 |
-| [[cat:circulation_modifiers#circmod_video-long|video-long]]\\            |  .20                                                                                    |  14 days                              |  2                 |+
-| [[cat:circulation_modifiers#circmod_videogame|videogame]]\\               1.00                      .20                    5.00                  |  3 days          7 days            14 days            |  2                 ||+
  
 ===== Circulation Matrix: MARC Types ===== ===== Circulation Matrix: MARC Types =====
 +
 +PINES has discontinued using MARC types for circulation rules. All items should have the appropriate circulation modifier. This matrix is included here for those items not yet assigned a circulation modifier and still dependent on MARC type for fines and circulation duration. PreCats not assigned a circulation modifier at creation will follow circulation for language materials.
 +
 {{tablelayout?rowsHeaderSource=Auto&tablePrint=1}} {{tablelayout?rowsHeaderSource=Auto&tablePrint=1}}
 ^  MARC Item Type                                              ^  Recurring Fine  ^  Recurring Fine (Low)  ^  Recurring Fine (High)  ^  Short Duration  ^  Normal Duration  ^  Long Duration  ^  Renewal Count  ^ ^  MARC Item Type                                              ^  Recurring Fine  ^  Recurring Fine (Low)  ^  Recurring Fine (High)  ^  Short Duration  ^  Normal Duration  ^  Long Duration  ^  Renewal Count  ^
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-ILL item is used for items borrowed through OCLC ILL **ONLY**. See [[cat:creating_and_processing_precats_for_ill_items|Processing Interlibrary Loan Items in PINES: Best Practices]] for more information.+===== Fines-free circulation modifiers ===== 
 +The circulation modifiers ending in "-ff" are applied to items in library systems that have opted to make their collections fines-free. These items will not accrue overdue fines, but will still charge the patron if they become lost, long overdue, or damaged
  
-===== Circulation Exceptions =====+Note that the fines-free designation is tied to the item, not to the circulation location or the patron. 
  
-^Item Circ System^Circ Mod, Etc.^Recurring Fine^Short Duration^Normal Duration^Long Duration^Renewal Count| +[2023.09 - Between September 2020-September 2023, only the three library systems participating in the fines-free pilot project were allowed to use audiobook-ff, music-ff, video-0-ff, and video-2-ff. Upon completion of the pilot project, these circulation modifiers were opened up permanently to other library system wishing to make their collections fines-free.] 
-|STATELIB|book|default|35 days|35 days|35 days|1+===== Circulation Exceptions ===== 
-|STATELIB|ref flag set|based on circ-mod|14 days|14 days|14 days|2|+{{tablelayout?rowsHeaderSource=Auto}} 
 +^ Item Circ System  ^ Circ Mod, Etc.  ^ Recurring Fine  ^ Short Duration  ^ Normal Duration  ^ Long Duration  ^ Renewal Count  ^ 
 +| STATELIB          | book            no fines        | 35 days         | 35 days          | 35 days        | 1              |
  
-NOTE: There should be no STATELIB-L items with the reference flag set, but the circulation policy exists to catch ones that do. 
  
-<note>STATELIB-L A/V items are holdable by any patron in PINES. 
-</note> 
 ===== Age Protection ===== ===== Age Protection =====
  
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 ===== Holds ===== ===== Holds =====
  
-Only items with the 'book' or 'book-ffcirculation modifiers are holdable throughout the consortium. Items with all other circulation modifiers are holdable only within their own systems. See definitions of circulation modifiers for more details.+Items with the audiobook, audiobook-ff, bookbook-ff, music, music-ff, video-0, video-0-ff, video-2, video-2-ff, or videogame circulation modifiers are holdable throughout the consortium. Items with all other circulation modifiers are holdable only within their own systems. See [[:cat:circulation_modifiers|definitions of circulation modifiers for more details]]
  
 ==== Hold Types or Levels ==== ==== Hold Types or Levels ====
  
  
-There are five levels or types of holds that can be placed in Evergreen. Library staff can place holds at all levels. Patrons can only place title or part level holds.+There are five levels or types of holds that can be placed in Evergreen. Library staff can place holds at all levels. Patrons can place title, metaholds, or part level holds. Only staff can place item/copy and call number/volume level holds.
  
  
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 === Part level holds (P) === === Part level holds (P) ===
  
-Designated by a P, part level holds are placed when a specific volume or part of a multi-part print work is needed. Parts are chosen at the time the hold is placed from  a dropdown menu and apply to any volume or call number from any library with the same part label attached to the title record. Part level holds can be placed by either patron or library staff from either the staff catalog or patron OPAC. PINES has only implemented part level holds for print materials.+Designated by a P, part level holds are placed when a specific volume or part of a multi-part work is needed. Parts are chosen at the time the hold is placed from  a dropdown menu and apply to any volume or call number from any library with the same part label attached to the title record. Part level holds can be placed by either patron or library staff from either the staff catalog or patron OPAC.
  
-=== Copy level holds (C) ===+=== Item/Copy level holds (C) ===
  
-Designated by a C, copy level holds are placed on a specific item on a bibliographic record and can only be filled by that specific item. Copy holds should only be used by catalogers when they need to resolve a cataloging problem. Copy level holds placed for patrons can negatively impact hold fulfillment and should not be used for patron holds. Copy level holds can only be placed by library staff from the staff catalog.+Designated by a C, Item/copy level holds are placed on a specific item on a bibliographic record and can only be filled by that specific item. Item/Copy holds should only be used by catalogers when they need to resolve a cataloging problem. Item level holds placed for patrons can negatively impact hold fulfillment and should not be used for patron holds. Item level holds can only be placed by library staff from the staff catalog.
  
-=== Volume level holds ===+=== Call Number/Volume level holds (V) ===
  
-Designated by a V, volume level holds are used when any item attached to a specific library’s call number or volume is needed. Volume level holds should be rare since there are few occasions where a title or part level hold would not be a better option. Volume level holds may also negatively impact hold fulfillment since the targetter will not look beyond that specific call number. Volume level holds can only be placed by library staff within the staff catalog.+Designated by a V, call number/volume level holds are used when any item attached to a specific library’s call number or volume is needed. Call number/volume level holds should be rare since there are few occasions where a title or part level hold would not be a better option. Call number/volume level holds may also negatively impact hold fulfillment since the targetter will not look beyond that specific call number. Volume level holds can only be placed by library staff within the staff catalog.
  
-=== Metaholds ===+=== Metarecord holds (M) ===
  
 Designated by an M, metaholds are used when a patron will accept the first available copy of any format of a title, or any language available for a title. Placing a metahold groups titles together for hold availability using a machine-based algorithm that identifies like titles. Holds are not placed on all records in the group; but, will be fulfilled with the first available copy on one of the grouped records. At hold placement, patrons or staff can choose format and/or language under advanced options. Metaholds can be for all formats for the grouped records, only book formats (regular or large print) or editions, only sound recording formats, or only visual material formats. Metaholds can be placed by patron or library staff from either the staff catalog or patron OPAC. Designated by an M, metaholds are used when a patron will accept the first available copy of any format of a title, or any language available for a title. Placing a metahold groups titles together for hold availability using a machine-based algorithm that identifies like titles. Holds are not placed on all records in the group; but, will be fulfilled with the first available copy on one of the grouped records. At hold placement, patrons or staff can choose format and/or language under advanced options. Metaholds can be for all formats for the grouped records, only book formats (regular or large print) or editions, only sound recording formats, or only visual material formats. Metaholds can be placed by patron or library staff from either the staff catalog or patron OPAC.
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 ===== Max Fine Levels ===== ===== Max Fine Levels =====
  
-See [[circ:bills:max|Max Fines vs. Max Bills]]+See [[circ:bills:max|Max Fines vs. Max Bills]] for an explanation of the difference between maximum fines and maximum bills.
  
-**Systems using the medium max-fine level of $10.00**+**Systems using the max-fine level of $10.00**
  
       * Augusta-Richmond County Library System (ARCPLS)       * Augusta-Richmond County Library System (ARCPLS)
       * Athens Regional Library System (ARL)       * Athens Regional Library System (ARL)
       * Cherokee Regional Library (CHRL)       * Cherokee Regional Library (CHRL)
 +      * Coastal Plain Regional Library System (CPRL)
       * Dougherty County Public Library (DCPL)       * Dougherty County Public Library (DCPL)
       * Flint River Regional Library (FRRLS)       * Flint River Regional Library (FRRLS)
 +      * Greater Clarks Hill Regional Library (GCHR) 
       * Henry County Library System (HCLS)       * Henry County Library System (HCLS)
       * Houston County Public Libraries (HOU)       * Houston County Public Libraries (HOU)
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       * Ohoopee Regional Library (OHOOP)       * Ohoopee Regional Library (OHOOP)
       * Okefenokee Regional Library System (OKRL)       * Okefenokee Regional Library System (OKRL)
 +      * Piedmont Regional Library System (PIED)
       * Pine Mountain Regional Library System (PMRLS)       * Pine Mountain Regional Library System (PMRLS)
       * Screven-Jenkins Regional Library (SJRLS)       * Screven-Jenkins Regional Library (SJRLS)
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 **All other systems use the $5.00 max-fine level** **All other systems use the $5.00 max-fine level**
 +
 +===== Library Processing fees =====
 +
 +For processing fess at individual libraries, see [[circ:bills:processing|Library Processing Fees]]
  
 ===== Special User Groups ===== ===== Special User Groups =====
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   * Trustee   * Trustee
   * Institution   * Institution
-  * GLASS+  * GLS
   * Homebound   * Homebound
 +  * PLAY Card
  
 See [[circ:accounts:types|User Permission Groups]] for more information. See [[circ:accounts:types|User Permission Groups]] for more information.
  
cat/circulation_matrix.1613587638.txt.gz · Last modified: 2021/02/17 18:47 by ehardy