cat:copy_cataloging_procedures
Differences
This shows you the differences between two versions of the page.
Both sides previous revisionPrevious revision | |||
cat:copy_cataloging_procedures [2022/04/14 17:33] – [Bibliographic Matching Criteria (monographs only) : A Short Version] ehardy | cat:copy_cataloging_procedures [2024/02/15 13:32] (current) – tlittle | ||
---|---|---|---|
Line 10: | Line 10: | ||
===== Copy Cataloging Specifications ===== | ===== Copy Cataloging Specifications ===== | ||
- | |||
- | ==== Bibliographic Matching Criteria (monographs only) ==== | ||
- | |||
- | PINES matching guidelines: An in-coming record must be an exact match: a PINES cataloger has to find an exact matching record for the item in hand either in PINES or from OCLC. If it is decided that a match is not found from either database, s/he should NOT bring in a near-match from OCLC and alter it to fit the description of the item in hand. When in doubt as to whether a near-match bibliographic record is an actual match, please contact the PINES Cataloging Specialist. | ||
- | |||
- | When searching PINES or OCLC WorldCat for monographic bibliographic records, the following criteria apply. For detailed field-by-field matching, see OCLC’s manual Section 4 “Section 4, [[https:// | ||
- | |||
- | Association for Library Collections & Technical Services. 2007. // | ||
- | |||
- | You can download the document’s pdf file from the above link. | ||
- | |||
- | ==== Field guidelines ==== | ||
- | |||
- | ^Field^Subfield^Notes|| | ||
- | |245|$a|must match (esp. for books) Note: for AV materials, check 500 notes on sources of title information if titles in 245 fields don’t quite match your title on the piece in hand.|| | ||
- | |245|$b|May match; matching information could be in a note.|| | ||
- | |245|$c|May match; matching information could be in a note.|| | ||
- | |250|$a|must match (OK 1st ed. vs. no edition statement).|| | ||
- | |260/ | ||
- | |260/ | ||
- | |260/ | ||
- | |300|$a|must match, but there are slightly varying styles of entry for multi-parts of on-going publications (e.g., 300 4 v. vs. 6 v. etc.), use best judgment or ask for help if you are not sure.|| | ||
- | |300|$b|must match for AV materials, but there may be slightly varying styles of entry.|| | ||
- | |300|$c|must match for AV materials. For books, if the dimension varies by a few centimeters, | ||
- | |490/ | ||
- | |501|.|“With note.” Must match.|| | ||
- | |511|.|Performers, | ||
- | |505|.|Contents must be same; but be aware of partial or incomplete contents by examining the first indicator of this formatted note field.|| | ||
- | |533|.|Reproduction note: Must match if present.|| | ||
- | |538|.|For Audiovisual materials, formats must be the same: Beta is not VHS; CD is not cassette; DVD is not videocassette. For electronic resources, System requirements should be the same.|| | ||
- | |546/ | ||
- | |||
- | |||
- | |||
- | ==== Selected Publishers and their imprints ==== | ||
- | |||
- | **Penguin Group (USA)** | ||
- | |Berkley Books|DAW Books|Dial Books for Young Readers|| | ||
- | |Dutton|Dutton Children' | ||
- | |New American Library (NAL)|Roc Books (Signet, Onyx, Signet Classics)|Paperstar|| | ||
- | |Perigee Books|Plume|Puffin Books|| | ||
- | |Rendezvous Press|Riverhead Books|Rough Guides|| | ||
- | |Topaz|Verso|Viking Press|| | ||
- | |Viking Children' | ||
- | |||
- | |||
- | **Rowman & Littlefield Publishers** | ||
- | |Rowman & Littlefield Publishers|AltaMira Press|Cowley Publications|| | ||
- | |Government Institutes|Hamilton Books|Jason Aronson Psychotherapy|| | ||
- | |Lexington Books|R & L Education|Rowman Education|| | ||
- | |Scarecrow Press|ScarecrowEducation|Sheed & Ward|| | ||
- | |S R Books|University Press of America|| | ||
- | |||
- | **Harlequin Romance Imprints** | ||
- | |Gold Eagle|Harlequin Romance|Harlequin American Romance|| | ||
- | |Harlequin Blaze |Harlequin Everlasting Love|Harlequin Ginger Blossom|| | ||
- | |Harlequin Historicals|Harlequin Intrigue|Harlequin Medical Romance|| | ||
- | |Harlequin NASCAR|Harlequin Next|Harlequin Presents|| | ||
- | |Harlequin Superromance|HQN Books|Kimani Press Kimani Romance|| | ||
- | |Kimani Press Arabesque|Kimani Press New Spirit|Kimani Press Sepia|| | ||
- | |Kimani Press TRU|LUNA Books|MIRA Books|| | ||
- | |Red Dress Ink|Silhouette Desire|Silhouette Nocturne|| | ||
- | |Silhouette Romantic Suspense|Silhouette Special Edition|Steeple Hill Cafe|| | ||
- | |Steeple Hill Love Inspired|Steeple Hill Love Inspired Suspense|Steeple Hill Love Inspired Historical|| | ||
- | |Steeple Hill Women' | ||
- | |||
- | |||
- | **Simon & Schuster imprints** | ||
- | ^Adult^^|| | ||
- | |Atria Books|Beyond Words Publishing|Free Press|| | ||
- | |Howard Books|Kaplan|Pocket Books|| | ||
- | |Scribner|Strebor|The Touchstone and Fireside Group|| | ||
- | |Threshold Editions|Washington Square Press|| | ||
- | |||
- | ^Young adult and children^^|| | ||
- | |Aladdin Paperbacks|Atheneum|Fireside Books|| | ||
- | |Little Simon|Little Simon Inspirations|Margaret K. McElderry Books|| | ||
- | |Simon & Schuster Books for Young Readers |Paula Wiseman Books|Ruckus|| | ||
- | |Simon & Schuster Libros Para Niños|Simon Pulse|Simon Scribbles|| | ||
- | |Simon Spotlight|Simon Spotlight Entertainment|| | ||
- | |||
- | |||
- | **Kensington Books** | ||
- | |Aphrodisia|Brava|Citadel|| | ||
- | |Dafina|Pinnacle|Twin Streams|| | ||
- | |Urban Soul|Vibe Street Lit|Zebra|| | ||
- | |||
- | **Thomas Bouregy & Co** | ||
- | |Avalon Books|| | ||
- | |||
- | **Infobase Publishing** | ||
- | |Bloom' | ||
- | |Checkmark books|Chelsea House|Ferguson Publishing|| | ||
- | |Films for the Humanities & Sciences|| | ||
- | |||
- | |||
- | |||
- | |||
- | |||
- | |||
- | |||
- | |||
- | |||
- | |||
- | |||
- | |||
- | |||
- | |||
- | |||
- | |||
- | ==== Some special cases ==== | ||
- | |||
- | 1) Paperback ed. vs. Hardback ed. | ||
- | |||
- | * You can attach a paperback item to a record for a hardback and vice versa if the binding (|c cm must match) is the only difference. (Note: A paperback added to a record for a hardback edition would probably be a “Trade paperback” not a “Mass Market” one.) | ||
- | |||
- | 2) Book club ed. vs. regular ed. | ||
- | |||
- | * You can attach a Book club edition to a record for a regular edition if the ed. statement is the only difference. | ||
- | |||
- | 3) Use the record if an art work date for a new binding is the only difference: There are occasions when books, particularly paperbacks, are re-released with a new cover. In such a case there is no content change. | ||
- | |||
- | 4) 028 fields when matching AV material | ||
- | |||
- | * For a visual item (VHS/DVD), if the number in 028 is the only difference, consider the record a match.\\ | ||
- | * For an audio item (cassette/ | ||
- | |||
- | 5) Choice of preferred record when there are multiple options–given in the order of preference: | ||
- | |||
- | * DLC records | ||
- | * PCC records (with 042 field, created by libraries participating in the Program of Cooperative Cataloging) | ||
- | * Records having the largest number of library symbols in the 040 field | ||
- | |||
- | In addition: | ||
- | |||
- | * Learn which libraries do quality records and prefer their records. | ||
- | * Choose the record with the higher level of encoding over one with a lower level. | ||
- | * Choose the record with a complete set of access points over one without a complete set. | ||
- | |||
- | |||
cat/copy_cataloging_procedures.txt · Last modified: 2024/02/15 13:32 by tlittle