cat:creating_bib_records_in_pines
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cat:creating_bib_records_in_pines [2019/09/16 20:27] – [Kits locally assembled by library] ehardy | cat:creating_bib_records_in_pines [2022/03/25 14:28] (current) – [Guidelines for creating bibliographic records in the PINES Database] ehardy | ||
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====== Guidelines for creating bibliographic records in the PINES Database ====== | ====== Guidelines for creating bibliographic records in the PINES Database ====== | ||
- | Creating bibliographic records in the PINES is restricted to records for ephemeral or temporary items. Ephemeral items have a limited, specific, circulation life and are not part of a library’s permanent collection. Such items might be puppets for use in a children’s program or a kit designed for a book club. Once the associated program is complete, the items and bibliographic record should be removed from the PINES database. Any item or kit intended to be part of a library’s permanent collection should be cataloged first in OCLC, if no matching record is found, and then imported into the PINES database through the Z39.50 interface. If a matching record is found, it should be imported into PINES and your holdings attached. | + | Creating bibliographic records |
===== Procedures for ephemeral items ===== | ===== Procedures for ephemeral items ===== | ||
- | * Search PINES for matching records and attach holdings if found. Once the associated program is complete, remove the items from the database. | + | |
* If no matching record is found in PINES, search OCLC and import the match into PINES and attach holdings. Once the associated program is complete, remove the items from the database. | * If no matching record is found in PINES, search OCLC and import the match into PINES and attach holdings. Once the associated program is complete, remove the items from the database. | ||
* If no matching record for item is found in either PINES or OCLC, a K-level bibliographic record can be created in PINES. | * If no matching record for item is found in either PINES or OCLC, a K-level bibliographic record can be created in PINES. | ||
* Creating K-level bibliographic records in PINES is a type of original cataloging. Each library is responsible for the quality of the records added to the database by their institution. Lead cataloger should check his/her own institution’s K-records created by cat1s who have never done original cataloging before or should arrange for the library’s original cataloger to check on work done by new original cataloger(s). | * Creating K-level bibliographic records in PINES is a type of original cataloging. Each library is responsible for the quality of the records added to the database by their institution. Lead cataloger should check his/her own institution’s K-records created by cat1s who have never done original cataloging before or should arrange for the library’s original cataloger to check on work done by new original cataloger(s). | ||
- | * Other libraries should avoid attaching holdings to an existing PINES K-level record input by another library. Subsequent library’s items should also be temporary and should also match the K-level record. Records input directly into PINES will have the title control number prefix AUTOGENERATED_. Other records with the same prefix include acquisitions records and records brought into PINES during a migration. | + | * Other libraries should avoid attaching holdings to an existing PINES K-level record input by another library. Subsequent library’s items should also be temporary and should also match the K-level record. |
+ | * Records input directly into PINES will have the title control number prefix AUTOGENERATED_. Other records with the same prefix include acquisitions records and records brought into PINES during a migration. | ||
- | PINES K level records should be removed as soon as the related program is complete. | + | <note important> |
- | + | ||
- | If the owning library decides to retain the item(s) in their permanent collection after the completion of the program, the temporary record should be replaced with a matching OCLC record. | + | |
+ | <note important> | ||
+ | </ | ||
===== Creating records in Evergreen ===== | ===== Creating records in Evergreen ===== | ||
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<wrap indent> | <wrap indent> | ||
<wrap indent> | <wrap indent> | ||
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+ | ===== Delete items ===== | ||
+ | |||
+ | |||
+ | With the completion of the program, delete all ephemeral items. Verify that the record has automatically deleted. If It has not, delete it in MARC edit view | ||
cat/creating_bib_records_in_pines.1568665665.txt.gz · Last modified: 2019/09/16 20:27 by ehardy