cat:database_maintenance
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====== Database Maintenance ====== | ====== Database Maintenance ====== | ||
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All related bibliographic searching and matching knowledge/ | All related bibliographic searching and matching knowledge/ | ||
- | ===== Steps in importing, merging, or updating bibliographic records: ===== | + | ===== Guidelines for importing, merging, or updating bibliographic records: ===== |
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- | Avoid bringing in duplicate records or overlaying wrong records in PINES. Always search PINES database again before importing a record. When loading an in-coming OCLC record, please stop the process if you are warned of a matching record found in PINES. For example: A record with TCN ocm33023358 already exists. | + | |
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- | Currently, Evergreen does not stop you from importing a duplicated record whose other numbers (ISBN, LCCN, etc) may be used as TCNs of pines records. For instance, you won't see a warning as matching record found on ISBN [020], so please be extra careful in searching to avoid importing duplicated records in such cases. | + | |
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- | If the matching | + | * Avoid bringing in duplicate records or overlaying wrong records in PINES. Always search PINES database again before importing a record. When loading |
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- | If the PINES record has the original OCLC number but the bibliographic record has been altered, please report the case to the PINES Cataloging Coordinator. | + | * If the PINES record has the original OCLC number but the bibliographic record has been altered, please report the case to the PINES Cataloging Coordinator. |
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- | If the PINES record uses anything other than an OCLC number for the TCN but the record matches the in-coming OCLC record, you may overlay the PINES record so that its TCN will be an number based on an OCLC number. | ||
===== Transferring copies to better records or merging duplicated records: ===== | ===== Transferring copies to better records or merging duplicated records: ===== | ||
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- | All catalogers are encouraged to respond to postings on the CAT-L list, suggesting | + | * Sometimes volumes or copies are attached to the wrong bibliographic record with correct holdings attached. In this case the incorrect volumes or copies should be transferred to the correct record rather than merging or overlaying. |
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- | All PINES CAT1 catalogers have merging authority, so they are responsible for merging duplicate records with their own system. They are also encouraged to help PINES merge obvious duplicated records across the system. | ||
cat/database_maintenance.1503496428.txt.gz · Last modified: 2018/10/11 20:15 (external edit)