Differences

This shows you the differences between two versions of the page.

--- cat:item_alert_messages_and_item_notes [2020/03/13 15:26] – [Alert Message Types] ehardy
+++ cat:item_alert_messages_and_item_notes [2023/03/22 12:04] (current) – [Adding and maintaining Item Notes] ehardy
@@ Line 48: / Line 48: @@
 <wrap indent>DELETE_COPY_ALERT</wrap>\\
 <wrap indent>UPDATE_COPY_ALERT</wrap>\\
+<wrap indent>VIEW_COPY_ALERT</wrap>\\
 ===== Column configuration for alert messages =====
@@ Line 261: / Line 262: @@
 You can also add and manage item alerts from menus under Circulation and Item Status (F5).see //Adding and Managing Item Alerts at Circulation// in this page above for more information.
-====== Adding and maintaining Item Notes ======
-Since information of a local nature cannot be added to a bibliographic record in the PINES database (see [[cat:copy_cataloging_procedures|Copy Cataloging Procedures]]), item notes are attached to items to provide local information. Item notes are governed by local policy and procedures and their use is optional for libraries. While there is no PINES policy that governs their use, best practice is to use defined titles for the notes and similar language for notes using the same title.
-Notes can be public and thus visible in the OPAC or just visible in the item editor. Typical public notes might identify a donor, or that an item is missing accompanying material. Private notes might indicate which staff member has an Office copy. Multiple notes can be added to a single item; but must be added one at a time in the item editor. Identical item notes can be added to several items simultaneously in the item editor. To complete item note actions, always remember to click on Save & Exit.
-To add, edit, or remove item notes, scroll to the bottom of the item editor and click on the Item Notes button:
-{{ :cat:item_notes_1.png?200 |}}
-Create a title for the note and click on the Public Note box if it is to be visible in the OPAC. Add your note and click on OK:
-{{ :cat:item_notes_2.png?400 |}}
-Click on Save & Exit to add the item.
-A public note as it looks in the OPAC:
-{{ :cat:item_notes_3.png?600 |}}
-Item notes can be removed in the item editor. From Holdings View in the Actions menu – Edit – Items (you cannot remove Item notes from more than one item at a time):
-{{ :cat:item_notes_4.png?400 |}}
-Click on OK and then Save & Exit.
-You can also edit existing item notes in the item editor. You cannot edit more than one item at a time. After you complete any edits, click on OK and then Save & Exit.