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cat:item_templates [2019/07/31 16:28] – ehardycat:item_templates [2023/08/25 16:45] (current) – tlittle
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-====== Item templates ======+====== Holdings templates ======
  
  
 Since catalogers generally need to apply the same attributes to the same categories of items, Evergreen supplies templates for the Holdings Editor. Templates help speed copy cataloging and minimize errors on copy records by giving catalogers the ability to apply the same set of attributes to different copies without manually editing each one. Templates are applied in the Holdings Editor under Holdings view – Add Volumes or holdings view – Actions menu – Add or Edit copies. They can be created, deleted or edited in those places under the Copy Templates tab or in the Holdings Template Editor under Administration – Local Administration. Since catalogers generally need to apply the same attributes to the same categories of items, Evergreen supplies templates for the Holdings Editor. Templates help speed copy cataloging and minimize errors on copy records by giving catalogers the ability to apply the same set of attributes to different copies without manually editing each one. Templates are applied in the Holdings Editor under Holdings view – Add Volumes or holdings view – Actions menu – Add or Edit copies. They can be created, deleted or edited in those places under the Copy Templates tab or in the Holdings Template Editor under Administration – Local Administration.
  
 +<note tip>After editing or creating new templates, refresh your browser after you save to ensure that Evergreen is not retaining an old template.</note>
  
  
- +===== Creating and editing =====
-===== Creating and editing templates =====+
  
 Templates are tied to a login so they are available on any workstation or laptop that login uses to catalog. They can be found in a dropdown box in Administration – Local Administration – Holdings Template Editor or in the Copy Templates tab when adding or editing copies in Holdings View. If no templates have been created for a login, there will be nothing in the drop down box. Templates are tied to a login so they are available on any workstation or laptop that login uses to catalog. They can be found in a dropdown box in Administration – Local Administration – Holdings Template Editor or in the Copy Templates tab when adding or editing copies in Holdings View. If no templates have been created for a login, there will be nothing in the drop down box.
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   * Duration: normal   * Duration: normal
  
-Your newly created template will be immediately added to the dropdown menu in the item template editor and the volume/copy editor.+Your newly created template will be immediately added to the dropdown menu in the item template editor and the holdings editor.
  
 <note important>It is best practice to export and save a backup copy of your current templates as a precaution.</note> <note important>It is best practice to export and save a backup copy of your current templates as a precaution.</note>
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 **Editing templates** **Editing templates**
  
-You can edit existing templates to add or change an attribute in either the Volume/Copy Template Editor in Local Administration or in the Volume/Copy Editor. Select the template to be edited from the dropdown menu, click Apply, make the necessary changes, and click on Save.+You can edit existing templates to add or change an attribute in either the Holdings Template Editor in Local Administration or in the Holdings Editor. Select the template to be edited from the dropdown menu, click Apply, make the necessary changes, and click on Save.
  
 **Using an existing template to create a new template** **Using an existing template to create a new template**
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 If you need to create a new template that has common elements with an existing template, you can use the existing template as a base. First, apply the template, change the name, and then make the changes necessary for the new template. Then Save it. If you need to create a new template that has common elements with an existing template, you can use the existing template as a base. First, apply the template, change the name, and then make the changes necessary for the new template. Then Save it.
  
-===== Sharing/exporting templates ===== +===== Exporting =====
  
 Rather than creating new templates from scratch for each login for your library or vendor, you can export the template file, save it to your computer to easily email it, or save it to an external device to transfer it. Exporting also allows you to save a backup copy of your current templates as a precaution. Rather than creating new templates from scratch for each login for your library or vendor, you can export the template file, save it to your computer to easily email it, or save it to an external device to transfer it. Exporting also allows you to save a backup copy of your current templates as a precaution.
-First, in your browser, make sure your settings to download files is set to always ask for a file location. 
  
-In Chrome, at the three dots menu, select settings: +Go to **Administration>Local Administration>Holdings Template Editor**.
-  +
-{{ :cat:pasted:20190325-140457.png }}+
  
-Scroll down and click on Advanced, the scroll down again to Downloads: +Click the "Export" button.
-  +
-{{ :cat:pasted:20190325-141740.png }}+
  
-In Firefox, at the “hamburger” menu, select options:+{{:cat:pasted:20230825-123951.png?direct}}
  
-{{ :cat:pasted:20190325-141806.png }}+This will download a file to your computer that can be later imported by another user or yourself if you need a backup later.
  
-Scroll down to Files and Applications and make sure “Always ask you where to save files” is chosen:+To import the file to another workstation/login, go to the Holdings Template Editor either in Local Administration or from the templates file in the Holdings editor for the workstation/login. Click on the **Import** button. Locate the file and click on **Open**. The file will be imported to the workstation/login. The file will overlay all templates with the same name and add additional ones with different names for the target login. 
  
-{{ :cat:pasted:20190325-141830.png }}+===== Importing ===== 
 +To import the template file that either you or another user has saved, you can access it through the same area as exporting.
  
-You should be prompted to choose a location when exporting file.+Go to **Administration>Local Administration>Holdings Template Editor** and click the "Import" button.
  
-From either the Holdings Template Editor either in Local Administration or from the templates file in the Holdings editor, click on the **Export** button. You will be prompted with a dialog box to choose where to save the file and for a name. Pick the location you need and a name that is distinctive.+Select the file that includes the templates you want to import.
  
-To import the file to another workstation/login, go to the Holdings Template Editor either in Local Administration or from the templates file in the Holdings editor for the workstation/login. Click on the **Import** button. Locate the file and click on **Open**. The file will be imported to the workstation/login. The file will overlay all templates with the same name and add additional ones with different names for the target login. +The templates will now be saved to your PINES workstation. 
 + 
 +{{:cat:pasted:20230825-124331.png?direct}}
  
-===== Deleting templates =====+If you move to another computer that uses a workstation with a different name, your templates will not be available. You will need to export your templates and then import them at the new workstation. If the workstation has //exactly// the same name as your current workstation, your templates will be available to use without needing to import. 
 +===== Deleting =====
  
 You can delete a template. Choose the template to be deleted from the drop down box, then click on **Delete**. You can delete a template. Choose the template to be deleted from the drop down box, then click on **Delete**.
cat/item_templates.1564590515.txt.gz · Last modified: 2019/07/31 16:28 by ehardy