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cat:merging_bibliographic_records

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Merging Title Records in Evergreen

An essential function in database clean-up and maintenance is merging duplicate records. Duplicate records are two or more bibliographic records that represent the same bibliographic entity, with the same publication information and physical description. Follow PINES policies and procedures to identify duplicate records. You can enter records to be merged in Record Buckets either using the Other actions menu, baskets in search results, or using the Record Query function embedded within Record Buckets or the basket feature in search results. Baskets and the record query allow you to add more than one record to a bucket at one time.

Entering individual records in a Record Bucket

While viewing an individual title record in any view, from the Other Actions menu, add the record to a Record Bucket. In this list of Foundation’s edge by Isaac Asimov, there appears to be duplicate records:

Check each suspected record in MARC View to determine if they should be merged. If there is not enough information in the record, you may need to check the item itself. You can also place them in a Record Bucket for side-to-side comparison for final verification of their suitability for merging. Place each record in a Record Bucket while viewing it by choosing Add to Bucket: from the Other Actions menu:

From the dialog box, choose the bucket you use for merging or Add to New Bucket. If you add to new, you will need to name the new bucket.

Put each record to be merged in the same bucket.

Open a new tab for the record bucket from the Cataloging drop down menu. Right click at Record Buckets and choose Open in new Tab:

cat/merging_bibliographic_records.1541100591.txt.gz · Last modified: 2018/11/01 19:29 by ehardy