cat:original-cataloging-book
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- | ====== PINES Original Cataloging with RDA: Book Format ====== | ||
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- | **<fc # | ||
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- | Training for original cataloging on OCLC is mandatory for all except those catalogers who have already had experience on OCLC. Copy catalogers wishing original cataloging training should contact the PINES Cataloging Specialist for arrange for training to be scheduled. | ||
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- | Currently there is full level cataloging training for books and AV formats. Original records, either full or K level, should be created with the OCLC Connexion Client and then imported into the PINES database. | ||
- | <note important> | ||
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- | **Fixed fields**: All fixed fields must be coded correctly according to current practice (see [[https:// | ||
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- | **Variable fields**: The following variable fields must be present in MARC bibliographic records when information is available and/or applicable. | ||
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- | <wrap indent> | ||
- | * _ = blank value in indicators\\ | ||
- | * ǂ = subfield delimiter\\ | ||
- | * Subfield a (ǂa) in the first position of a MARC tag is implied in OCLC system, so is omitted. | ||
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- | **Resources: | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | ===== Guidelines for Transcription (RDA 1.7) ===== | ||
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- | **Transcribe vs Record: general information** | ||
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- | **Transcribed elements** match exactly what is on resource, except when specific instructions say otherwise (those for capitalization and punctuation, | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
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- | **Recorded elements** is data about a resource that is not exactly as it appears on the source, or, is taken from another source. | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
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- | ==== Capitalization (RDA 1.7.2) ==== | ||
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- | For the sake of consistency, | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
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- | <WRAP INDENT JUSTIFY> | ||
- | **Record as:** 245 10 Babar the King / ǂc Jean de Brunhoff ; translated into English by Scott Fontenot & Denise St. Pierre. </ | ||
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- | ==== Punctuation (RDA 1.7.3) ==== | ||
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- | **Add punctuation if necessary for clarity.** | ||
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- | **Title page**: Aristotle Onassis by\\ | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | **Record as**: 245 10 Aristotle Onassis / ǂc by Nicholas Fraser, Frank Smith, Simon Lemon, Esther Ryde ; edited by Joe Jackson. | ||
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- | **Transcribe punctuation as it appears on the source.** | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent>I don’t do dishes!</ | ||
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- | **Make a note to indicate that punctuation has been omitted or modified, if considered important for identification.** | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
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- | <WRAP INDENT JUSTIFY> | ||
- | <WRAP INDENT JUSTIFY> | ||
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- | ==== Diacritics (RDA 1.7.4) ==== | ||
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- | Transcribe diacritical marks or add them, if needed, even if absent from the resource.\\ | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
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- | === How to add diacritics in Connexion: === | ||
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- | <WRAP INDENT JUSTIFY> | ||
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- | ==== Symbols (RDA 1.7.5) ==== | ||
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- | Replace symbols and other characters that cannot be reproduced by the facilities available, and add a note with a description of the symbol. | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
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- | Spacing (RDA 1.7.6) | ||
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- | **Transcribe acronyms and initials without spaces.** | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
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- | <WRAP INDENT JUSTIFY> | ||
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- | <WRAP INDENT CENTERALIGN> | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
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- | ==== Abbreviations (RDA 1.7.8 and Appendix B) ==== | ||
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- | Generally, RDA standards and guidelines are to avoid using abbreviations. The primary exceptions are for: | ||
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- | * Units of measurement | ||
- | * Abbreviations that are regularly used in resources and are commonly understood by users | ||
- | * Abbreviations that a resource uses to identify | ||
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- | Mostly, abbreviations are used only when they appear on the resource, although there are some exceptions in addition to those noted above. See RDA Appendix B for guidance. | ||
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- | < | ||
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- | Examples: | ||
- | {{tablelayout? | ||
- | ^ AACR2 ^ RDA ^ | ||
- | | p. | pages | | ||
- | | ca. | approximately | ||
- | | i.e. | that is | | ||
- | | acc. | accompanied | ||
- | | ill. | illustrations | ||
- | | col. | color | | ||
- | | facsim. | ||
- | | ed. | edition | ||
- | | S.l. | [place of publication not identified] | ||
- | | s.n. | [publisher not identified] | ||
- | | n.d. | [date of publication not identified] | ||
- | | 3 vol. | 3 volumes | ||
- | | ca. 200 p. | approximately 200 pages | | ||
- | | 48 [i.e. 96] p. | 48, that is, 96 pages | | ||
- | | [16] p. of plates | ||
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- | ==== Inaccuracies (RDA 1.7.9; 2.3.6) ==== | ||
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- | Transcribe an inaccuracy or a misspelled word as it appears on the resource unless the instructions for a specific element differ. Make a note to explain, if necessary. Correct the inaccuracy note if it is important for identification or access. Add a variant title to record the correct form of the inaccuracies in a title to ensure identification and access. | ||
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- | **On title page**: Oak Hill Methodist Church Cemetary\\ | ||
- | **Transcribe as**:\\ | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | or | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
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- | < | ||
- | </ | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | ===== Source of Information guidelines (RDA 2.2.2) ===== | ||
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- | **Preferred source of information: | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | **Other source of information: | ||
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- | Accompanying materials, etc. or any other available source. | ||
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- | If information outside of the resource is used in certain elements, indicate this by placing the information in brackets. These elements include: | ||
- | * title proper | ||
- | * parallel title proper | ||
- | * other title information | ||
- | * all the subelements under statements of responsibility: | ||
- | * edition statement | ||
- | * production statement | ||
- | * publication statement | ||
- | * distribution statement | ||
- | * manufacture statement | ||
- | * series statement | ||
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- | < | ||
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- | Putting data from sources outside your resource in brackets is enough. Notes on where you get the information are unnecessary. | ||
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- | ===== Fixed Fields ===== | ||
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- | In OCLC and Evergreen, the fixed field is a combination of the MARC Leader and the 008 field. They are identified by their positions within the Leader and 008 (Type=Leader/ | ||
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- | Of special note for original cataloging of books are: | ||
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- | <wrap indent> | ||
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- | <wrap indent> | ||
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- | <WRAP INDENT JUSTIFY> | ||
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- | <wrap indent> | ||
- | * I (Full-level input by OCLC member library) | ||
- | <wrap indent> | ||
- | * K (Minimal-level input by OCLC participants member library) | ||
- | <wrap indent> | ||
- | * Be careful when coding Cont: (Contents). With the exception of “b” for bibliographical references (bibliographies), | ||
- | * For graphic novels, use “6”. | ||
- | * Code all blank ∎ areas, if required/ | ||
- | <wrap indent> | ||
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- | ===== 007 field ===== | ||
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- | The 007, the physical description fixed field, is a variable control field used to define elements of the resource not included in the Leader/008. While OCLC uses subfields for elements in the 007, MARC 21 defines the elements by position. Codes differ dependent on the format of the resource. Traditionally used for non-print formats, more recently coding has been added to the 007 field for print resources. | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
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- | ===== Resource Identifiers (0xx fields) (RDA 2.15) ===== | ||
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- | Identifiers for a manifestation | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | < | ||
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- | ===== Other 0xx Fields ===== | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | * 043 is added when a record has a geographic subject access point or has a geographic element in an access point: | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | < | ||
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- | <wrap indent> | ||
- | * DDC call number. Apply one in a full-level record. Use [[http:// | ||
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- | ===== Access Points for Creators, 1xx fields (RDA 6.27.1.2) ===== | ||
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- | Works created by persons, families, or corporate bodies | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | ==== Access Points for Personal Names (RDA 9.2) ==== | ||
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- | <fc # | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | If a resource has a creator, make sure you search the OCLC authority file to see if a matching name authority record (NAR) for the creator exists. If there is, use it. If not, transcribe the creator’s name in 100 field as a place holder, and then send The PINES Cataloging Specialist all information about the creator from the resource, creator’s Webpages and other reliable online resources, and/or from a local creators themselves. | ||
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- | **Choice of a preferred name:** If varied forms of the name exist, one with or without middle initials, or fuller form of middle or first names, for example, the preferred name should be one following the book’s title either on title page or cover if there is no title page. | ||
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- | <wrap indent> | ||
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- | * The DOB is the most desirable information if available | ||
- | * Birthplace, places of residence | ||
- | * Occupation | ||
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- | ==== Access Points for Corporate Bodies (RDA 8.1.2, 19.2.1.1.1) ==== | ||
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- | **Corporate bodies as creators** | ||
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- | A corporate body can be a creator, if the content of its work falls into the following categories (outlined below are some key points; for more detail, check the RDA rule). | ||
- | * Works of an administrative nature. | ||
- | * Works that record the collective thought of the body (reports of commissions, | ||
- | * Works that record hearings conducted by legislative, | ||
- | * Works that report the collective activity of conference, expedition, an event, exhibition). | ||
- | * Works that result from the collective activity of a performing group. | ||
- | * Cartographic works. | ||
- | * Legal works. | ||
- | * Named individual works of art by two or more artists acting as a corporate body. | ||
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- | <WRAP INDENT JUSTIFY> | ||
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- | Examples: | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
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- | ==== Access Points for Family Names (RDA 8.1.2; 10.10.1.1) ==== | ||
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- | **<fc # | ||
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- | When constructing an authorized access point to represent a family, use the preferred name for the family (RDA 10.2.2). | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
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- | If no NAR exists in OCLC for the family name, create a placeholder 100 _3 in the record in the form:\\ | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | For creation of a NAR, send the PINES Cataloging Specialist as much of the following family information as possible: | ||
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- | * Surname of the family. | ||
- | * Date associated with the family. | ||
- | * Place(s) associated with the family. | ||
- | * Prominent member(s) of the family. | ||
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- | ==== Relationship Designators ==== | ||
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- | Relationship designators identify the relationship between a resource and associated agents. They provide specific information about the character of the relationship and as many can be used as needed to fully describe that relationship. They are optional, but strongly encouraged. PINES local policies recommend their addition. | ||
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- | Examples: | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | **Common relationship designators for books format:** | ||
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- | <wrap indent>, | ||
- | <wrap indent>, ǂe illustrator. </ | ||
- | <wrap indent>, ǂe editor. </ | ||
- | <wrap indent>, ǂe compiler. </ | ||
- | <wrap indent>, ǂe translator. </ | ||
- | <wrap indent>, ǂe photographer. </ | ||
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- | See [[http:// | ||
- | For more information, | ||
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- | ==== Access Points for Compilation - one agent (RDA 6.2.2.10.3) ==== | ||
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- | **Collection of works by the same agent** | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | <WRAP INDENT JUSTIFY> | ||
- | |||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | <wrap indent> | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | < | ||
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- | ==== Access Points for Collaboration (RDA 6.27.1.3, 19.2.1.1) ==== | ||
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- | **Collaborative work with multiple agents** | ||
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- | RDA 6.27.1.3: If one principal name (person, corporate body, family) responsible for the work is indicated, make an access point for this named person/ | ||
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- | Creating access points for other creators/ | ||
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- | <wrap indent> | ||
- | <WRAP INDENT JUSTIFY> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | <wrap indent> | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | ==== Compilation with multiple agents (RDA 6.27.1.4) ==== | ||
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- | **Work or works by multiple agents with a collective title** | ||
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- | For a compilation of works by multiple agents with a collective title, record the collective title in the 245 and omit a 1xx field. | ||
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- | Example : | ||
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- | <WRAP INDENT JUSTIFY> | ||
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- | <wrap indent> | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | The authorized access point is the preferred title and analytical authorized access points can be provided for each agent: | ||
- | |||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | **Work or works by multiple agents without a collective title** | ||
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- | Example: | ||
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- | <WRAP INDENT JUSTIFY> | ||
- | Feramontiv / Desmond Cory. The graveyard shift / Harry Patterson.</ | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | As an alternative, | ||
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- | Make a note to indicate the source of a title proper (RDA 2.17.2.3). | ||
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- | ==== Access points for adapters, etc. (RDA 6.27.1.5) ==== | ||
- | |||
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- | **Adaptations and revisions** | ||
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- | You may have to make a judgment call to determine if: </ | ||
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- | <wrap indent> | ||
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- | <wrap indent> | ||
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- | <wrap indent> | ||
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- | <wrap indent> | ||
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- | <WRAP INDENT JUSTIFY> | ||
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- | ===== Preferred Title: 240 field (RDA 6.2.2, 6.11) ===== | ||
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- | <fc # | ||
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- | **Preferred title for Expression** | ||
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- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | <wrap indent> | ||
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- | <WRAP INDENT JUSTIFY> | ||
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- | ===== Title (RDA 2.3) ===== | ||
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- | <fc # | ||
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- | “A word, character, or group of words and/or characters that names a resource or a work contained in it” (RDA 2.3.1.1). | ||
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- | More than one title can be associated with the resource. Multiple titles can be found in: | ||
- | * Sources of information (title page, title frame; caption title, running title; cover, spine; title bar) | ||
- | * On a jacket, sleeve, container, etc. | ||
- | * In material accompanying it. | ||
- | * Through reference sources | ||
- | * Through assignment by a registration agency (for example, key title) | ||
- | * By an agency preparing a description of it (For example, a translation by the cataloger). | ||
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- | ==== 245 Title field: 1st indicator (Title added entry: MARC coding) ==== | ||
- | |||
- | <wrap indent> | ||
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- | <wrap indent> | ||
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- | ==== 245 Title field: 2nd Indicator (Nonfiling characters: MARC coding) ==== | ||
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- | Indicator is coded with 0-9 for the number of nonfiling characters to be skipped in indexing or filing. | ||
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- | **0** is used when the title does not begin with an article an means no characters are skipped. | ||
- | <WRAP INDENT JUSTIFY> | ||
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- | **1-9** is used when a Title begins with a definite or indefinite article that is skipped in sorting and filing. | ||
- | |||
- | <WRAP INDENT JUSTIFY> | ||
- | |||
- | <wrap indent> | ||
- | |||
- | <wrap indent> | ||
- | |||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | <wrap indent> | ||
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- | ==== 245 ǂa Title proper (RDA 1.3, 2.3.2, 2.3.4, 2.4.2) ==== | ||
- | |||
- | <fc # | ||
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- | A principal name of a manifestation, | ||
- | |||
- | **Examples: | ||
- | |||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | |||
- | <wrap indent> | ||
- | |||
- | <wrap indent> | ||
- | <wrap indent> | ||
- | |||
- | === Preferred source of information (RDA 2.2.2.2) === | ||
- | |||
- | * “Take a title proper from the preferred source of information specified at RDA 2.2.2, 2.2.3”. | ||
- | |||
- | * “If there is no title provided within the manifestation itself, take a title proper from one of the sources specified at RDA 2.2.4”. | ||
- | |||
- | * “Make a note on the source of a title proper, if required (see RDA 2.17.2.3)”. | ||
cat/original-cataloging-book.1555367922.txt.gz · Last modified: 2019/04/15 22:38 by ehardy