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cat:original_cataloging_policies

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Original Cataloging Policies

Original bibliographic records for PINES member library resources should be created in OCLC using the OCLC Connexion Client and then imported into the PINES database upon completion. No record should be created solely in the PINES database. Original records created in OCLC should be full level (“I” ELvl (Encoding Level)) if at all possible. RDA and other relevant national standards should be used.

Training for original cataloging of monographic resources in OCLC is mandatory for all PINES catalogers except those with recent experience in original cataloging using OCLC software and the WorldCat database. Copy catalogers wishing to perform original cataloging should arrange for training with the PINES Cataloging Specialist.

Currently, PINES offers original cataloging training for books, sound recordings, and visual material formats, the three dominant formats of resources throughout PINES member library systems. If a system needs to catalog a resource of any other format, the system’s head cataloger should keep the PINES Cataloging Specialist informed so that additional training and or assistance may be offered.

Subject headings:

Whenever possible, PINES uses:

Library of Congress Subject Headings

Library of Congress Genre/Form Terms

Authority checking

Check authority files for all controlled headings 1xxs, 2xxs, 4xxs, 6xxs, 7xxs and 8xxs.

Other general practices

  • Always give a 500 note on source of title proper if a title in 245 is not from the chief /prescribed sources of information (for each format of materials being cataloged).
  • No local headings (69x fields) and information (59x fields) should be added to the bibliographic record. Only LSCH or genre headings are accepted. As above, 1xx and 7xx fields must either be authorized forms or, if no authorized form is available, they must follow RDA guidelines.
  • For non-fiction books, add DDC call numbers matching (at minimum) the first subject heading in record.
  • Follow RDA note order for books format and the recommended order for AV materials (see note order attached under each format below).
cat/original_cataloging_policies.1553863344.txt.gz · Last modified: 2019/03/29 12:42 by ehardy