User Tools

Site Tools


cat:overlaying_bibliographic_records

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revision Previous revision
Next revision
Previous revision
cat:overlaying_bibliographic_records [2019/02/06 10:52]
ehardy
cat:overlaying_bibliographic_records [2020/02/04 15:48] (current)
ehardy
Line 1: Line 1:
-**Overlaying Bibliographic Records**+====== ​Overlaying Bibliographic Records ​====== 
  
 An essential database clean-up function is overlaying existing records in PINES with current records from OCLC. While the most likely reason to overlay is to improve a poor quality record, you will also want to overlay an existing record that does not have an OCLC based TCN or that may have improved subject or name headings in its current form in OCLC. Overlaying also is performed in conjunction with merging duplicate records ([[cat:​merging_bibliographic_records|Merging Bibliographic Records]]). An essential database clean-up function is overlaying existing records in PINES with current records from OCLC. While the most likely reason to overlay is to improve a poor quality record, you will also want to overlay an existing record that does not have an OCLC based TCN or that may have improved subject or name headings in its current form in OCLC. Overlaying also is performed in conjunction with merging duplicate records ([[cat:​merging_bibliographic_records|Merging Bibliographic Records]]).
Line 40: Line 41:
 {{ :​cat:​overlay_5.png?​400 |}} {{ :​cat:​overlay_5.png?​400 |}}
  
-<​note>​Currently there is no notification if the overlay is successful or fails. ​You must check the record in the PINES database.</​note>​+<​note>​Currently there is no notification if the overlay is successful or fails. ​If it does fail you must check for a record with the OCLC master ​record ​TCN in the PINES database. Remember that the TCN will have a prefix of on, ocn, or ocm in PINES.</​note>​
  
 Go to the tab for the record to be overlaid to check if it was successfully overlaid. Redisplay the page and verify within the record summary for **Last Edited By** and **Last Edited On**. If **Last Edited By** is not you and the date not the current date, then the overlay failed because another record with that TCN is in the PINES database. Search and take appropriate actions such as merging and overlaying. Go to the tab for the record to be overlaid to check if it was successfully overlaid. Redisplay the page and verify within the record summary for **Last Edited By** and **Last Edited On**. If **Last Edited By** is not you and the date not the current date, then the overlay failed because another record with that TCN is in the PINES database. Search and take appropriate actions such as merging and overlaying.
  
-<note important>​While the marked record will be cleared at overlay, if you leave the Z39.50 interface open in a tab, subsequently marking another record for overlay will not update the open tab. Best practice is to close the tab after overlay or to immediately refresh the Z39.50 tab before you search OCLC. Refreshing after you search will clear any search.</​note>​+<note important>​While the marked record will be cleared at overlay, if you leave the Z39.50 interface open in a tab, subsequently marking another record for overlay will not update the open tab. Best practice is to close the tab after overlay or to immediately refresh the Z39.50 tab before you search OCLC. Refreshing after you search will clear any search ​and you will need to recreate it.</​note>​
  
  
  
cat/overlaying_bibliographic_records.1549468376.txt.gz · Last modified: 2019/02/06 10:52 by ehardy