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cat:pines_local_rda_guidelines [2018/03/28 17:47] – [PINES local RDA Guidelines for Core Elements in Original Cataloging] ehardycat:pines_local_rda_guidelines [2019/04/11 15:30] (current) – [PINES local RDA Guidelines for Core Elements in Original Cataloging] ehardy
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 ====== PINES local RDA Guidelines for Core Elements in Original Cataloging ====== ====== PINES local RDA Guidelines for Core Elements in Original Cataloging ======
  
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 **Compilations—provide optional name/title access points** **Compilations—provide optional name/title access points**
  
-(see three examples of resource description on last two pages of this document):+(see three examples of resource description AT END OF PAGE)
  
 **a) A&B by one author:** **a) A&B by one author:**
 +
 Compilation A: A compilation of 12 short stories Compilation A: A compilation of 12 short stories
 Compilation B: Jane Austen’s Pride and Prejudice, Sense and Sensibility, and Emma. Compilation B: Jane Austen’s Pride and Prejudice, Sense and Sensibility, and Emma.
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 **b) Compilation by different authors:** **b) Compilation by different authors:**
 +
 In this case, even before RDA, catalogers are encouraged to trace well known titles/authors, especially if their authors/titles have long established access points in the authority records. For instance, If there is a collection that contains some of the best known short stories by William Faulkner, Ernest Hemingway, Flannery O’Conner, etc., we should trace as many as we have time to do so. In this case, even before RDA, catalogers are encouraged to trace well known titles/authors, especially if their authors/titles have long established access points in the authority records. For instance, If there is a collection that contains some of the best known short stories by William Faulkner, Ernest Hemingway, Flannery O’Conner, etc., we should trace as many as we have time to do so.
  
-1xx/7xx Relationship designators for name access points: +**1xx/7xx Relationship designators for name access points:** 
-Add all $e relator terms as applicable; consult RDA approved terms in Appendix I (See https://access.rdatoolkit.org/).+ 
 +Add all $e relator terms as applicable; consult RDA approved terms in Appendix I (See [[https://access.rdatoolkit.org/|https://access.rdatoolkit.org/]]).
  
-245 titles, Statement of Responsibility (SOR), etc. (RDA 2.4)+**245 titles, Statement of Responsibility (SOR), etc. (RDA 2.4)**
  
 Transcribing 245 field (based on Resource A: see detail on the last page). Transcribing 245 field (based on Resource A: see detail on the last page).
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 Describe what we see? Describe what we see?
  
-245 $a An illustrated history of Virginia: $b from colony to statehood / $c written by David W. Reser, Ph. D., and Kay Guiles, M.A. ; pictures by Jane and Frank Williamson +245 $a An illustrated history of Virginia: $b from colony to statehood / $c written by David W. Reser, Ph. D., and Kay Guiles, M.A. ; pictures by Jane and Frank Williamson
  
 OR drop Ph. D. and M.A. as in AACR2? OR drop Ph. D. and M.A. as in AACR2?
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 Under normal circumstanced, drop all the titles, degrees, etc, that accompany authors’ names. Under normal circumstanced, drop all the titles, degrees, etc, that accompany authors’ names.
  
-245 SOR, more than three creators (LC-PCC PS 2.4.1.5)+**245 Statement of Responsibility (SOR), more than three creators (LC-PCC PS 2.4.1.5)**
  
-Follow LC Policy Statement 2.4.1.5 Option: LC practice for Optional omission: Generally do not omit names in a statement of responsibility. (see https://access.rdatoolkit.org/ Resources tab.+Follow LC Policy Statement 2.4.1.5 Option: LC practice for Optional omission: **Generally do not omit names in a statement of responsibility**. (see [[https://access.rdatoolkit.org/|https://access.rdatoolkit.org/]] Resources tab.
  
-245 parallel titles (RDA 2.3.3)+**245 parallel titles (RDA 2.3.3)**
  
 In AACR2, catalogers only coded 245 = $b when parallel title appears on title pages; RDA has the optional of tracing a parallel title as is found anywhere in a resource. PINES catalogers follow RDA practice. In AACR2, catalogers only coded 245 = $b when parallel title appears on title pages; RDA has the optional of tracing a parallel title as is found anywhere in a resource. PINES catalogers follow RDA practice.
  
-Recording Publishers' Names (RDA 2.8.1.4) +**Recording Publishers' Names (RDA 2.8.1.4) 
-Publishers: Corporate hierarchy in RDA publication statements+Publishers: Corporate hierarchy in RDA publication statements**
  
 RDA 2.8.1.4 includes an optional instruction to "Omit levels in a corporate hierarchy that are not required to identify the publisher." The LC-PCC-PS for that rule instructs catalogers to follow the base rule, not the option, which can result in excessive 264 $b statements such as "Golden Books, an imprint of Random House Children's Books, a division of Random House, Inc." RDA 2.8.1.4 includes an optional instruction to "Omit levels in a corporate hierarchy that are not required to identify the publisher." The LC-PCC-PS for that rule instructs catalogers to follow the base rule, not the option, which can result in excessive 264 $b statements such as "Golden Books, an imprint of Random House Children's Books, a division of Random House, Inc."
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 Catalogers are encouraged to provide sufficient information that better identifies a publisher. Golden Books, an imprint of Random House Children's Books” but that is not excessive. Catalogers are encouraged to provide sufficient information that better identifies a publisher. Golden Books, an imprint of Random House Children's Books” but that is not excessive.
  
-264 Publication, copyright, etc. dates (RDA 2.8.2)+**264 Publication, copyright, etc. dates (RDA 2.8.2)**
  
-Recording dates and copyright dates+**Recording dates and copyright dates **
  
 In RDA, the copyright date is a separate element, as are dates of production, of publication, of distribution, of manufacture. The copyright date is a core element if neither the date of publication nor the date of distribution is identified. In RDA, the copyright date is a separate element, as are dates of production, of publication, of distribution, of manufacture. The copyright date is a core element if neither the date of publication nor the date of distribution is identified.
  
-Recording Copyright Dates (RDA 2.11.1.3)+**Recording Copyright Dates (RDA 2.11.1.3)**
  
 Record copyright dates applying the general guidelines on numbers expressed as numerals or as words given under RDA 1.8. Precede the date by the copyright symbol (©) or the phonogram symbol (℗), or by copyright or phonogram if the appropriate symbol cannot be reproduced. Record copyright dates applying the general guidelines on numbers expressed as numerals or as words given under RDA 1.8. Precede the date by the copyright symbol (©) or the phonogram symbol (℗), or by copyright or phonogram if the appropriate symbol cannot be reproduced.
  
-Publication dates+**Publication dates**
  
-Record dates using Arabic numbers. +Record dates using Arabic numbers. For example: London : Children’s Stories Press MMX Record as: 264 _1 London : $b Children’s Stories Press, $c 2010.
-For example: London : Children’s Stories Press MMX +
-Record as: 264 _1 London : $b Children’s Stories Press, $c 2010.+
  
-Copyright dates+**Copyright dates**
  
 Although the current LC practice is to leave a 264 with just the copyright date out of a record, (264 _4 [copyright date]), PINES catalogers will keep the field. Although the current LC practice is to leave a 264 with just the copyright date out of a record, (264 _4 [copyright date]), PINES catalogers will keep the field.
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 Publication date is inferred from a copyright date (no publication date found) Publication date is inferred from a copyright date (no publication date found)
  
-264 _1 $a Richard, VA : $b The Colonial Press, $c [2008] +264 _1 $a Richard, VA : $b The Colonial Press, $c [2008] 264 _4 $c ©2008
-264 _4 $c ©2008+
  
 Both publication and copyright dates are available. Both publication and copyright dates are available.
  
-264 _1 $c 2013. +264 _1 $c 2013. 264 _4 $c ©2013
-264 _4 $c ©2013+
  
-Publication date not identified (RDA 2.8.6.6)+**Publication date not identified (RDA 2.8.6.6)**
  
 Although $c [date of publication not identified] is an RDA option, supply a probable date of publication if possible. Although $c [date of publication not identified] is an RDA option, supply a probable date of publication if possible.
  
-Pagination (RDA 3.4.5.3)+**Pagination (RDA 3.4.5.3)**
  
-RDA 3.4.5. 3 Single Volume with Unnumbered Pages, Leaves, or Columns+**RDA 3.4.5. 3 Single Volume with Unnumbered Pages, Leaves, or Columns**
  
 PINES catalogers will follow a) practice whenever possible: PINES catalogers will follow a) practice whenever possible:
  
-a) Record the exact number of pages, leaves, or columns, if readily ascertainable (e.g. 93 unnumbered pages). +a) Record the exact number of pages, leaves, or columns, if readily ascertainable (e.g. 93 unnumbered pages).\\ 
-b) If the number is not readily ascertainable, record an estimated number of pages, leaves, or columns preceded by approximately (e.g. approximately 600 pages). +b) If the number is not readily ascertainable, record an estimated number of pages, leaves, or columns preceded by approximately (e.g. approximately 600 pages).\\ 
-c) 1 volume (unpaged). +c) 1 volume (unpaged). Note: many DLC RDA records still have 300 $a 1 volume (unpaged); but DLC preference as communicated during training sessions with Georgia public library catalogers is choice a).\\
-Note: many DLC RDA records still have 300 $a 1 volume (unpaged); but DLC preference as communicated during training sessions with Georgia public library catalogers is choice a).+
  
-Complicated or Irregular Paging, etc. (RDA 3.4.5.8) 
  
-The three options are: (PINES catalogers follow a) or b) as much as possible.+**Complicated or Irregular Paging, etc. (RDA 3.4.5.8) ** 
 +The three options are:  
 +**(PINES catalogers follow a) or b) as much as possible.)**
  
-a) Record the total number of pages, leaves, or columns (excluding those that are blank or contain advertising or other inessential matter) followed by in various pagings, in various foliations, or in various numberings, as appropriate (e.g. 1000 pages in various pagings; 256 leaves in various foliations). +a) Record the total number of pages, leaves, or columns (excluding those that are blank or contain advertising or other inessential matter) followed by in various pagings, in various foliations, or in various numberings, as appropriate (e.g. 1000 pages in various pagings; 256 leaves in various foliations).\\
-b) Record the number of pages, leaves, or columns in the main sequences of the pagination and add the total number of the remaining variously numbered or unnumbered sequences (e.g. 560, 223 pages, 217 variously numbered pages). +
-c) Record 1 volume (various pagings)+
  
-Measurement for AV materials (RDA 3.5) +b) Record the number of pages, leaves, or columns in the main sequences of the pagination and add the total number of the remaining variously numbered or unnumbered sequences (e.g. 560, 223 pages, 217 variously numbered pages).\\
-The RDA term for “sound disc” is “audio disc”, so PINES catalogers will use the new term. +
-DVDs , Compact discs $c 4 ¾ in.+
  
-Note: RDA uses cm for dimensions for AV items; we will follow LC practice to continue to give disc dimensions in inches.+c) Record 1 volume (various pagings)\\ 
  
-Extra 33Xs for $e Accompanying materials (RDA 3.3, 3.2, 6.9)+**Measurement for AV materials (RDA 3.5)** 
 + 
 +The RDA term for “sound disc” is “audio disc”, so PINES catalogers will use the new term. DVDs , Compact discs $c 4 ¾ in. 
 + 
 +<note>RDA uses cm for dimensions for AV items; we will follow LC practice to continue to give disc dimensions in inches.</note> 
 + 
 +**Extra 33Xs for $e Accompanying materials (RDA 3.3, 3.2, 6.9)**
  
 Add additional 33Xs for both DVD and CD materials if one or both types appear in $e of 300. Field. Add additional 33Xs for both DVD and CD materials if one or both types appear in $e of 300. Field.
  
-a. Adding 33x for a DVD in ǂe: +a. Adding 33x for a DVD in ǂe:\\ 300 1 volume (unpaged) : ǂb color illustrations ; ǂc 25 x 29 cm. + ǂe 1 DVD (4 3/4 in.)\\ 336 text ǂb txt ǂ2 rdacontent\\ 336 two-dimensional moving image ǂb tdi ǂ2 rdacontent\\ 337 unmediated ǂb n ǂ2 rdamedia\\ 337 video ǂb v ǂ2 rdamedia\\ 338 volume ǂb nc ǂ2 rdacarrier\\ 338 videodiscǂb vd ǂ2 rdacarrier 
-300 1 volume (unpaged) : ǂb color illustrations ; ǂc 25 x 29 cm. + ǂe 1 DVD (4 3/4 in.) + 
-336 text ǂb txt ǂ2 rdacontent +b. Adding 33x for a compact disc in ǂe: 
-336 two-dimensional moving image ǂb tdi ǂ2 rdacontent +300 1 volume (unpaged) : ǂb color illustrations ; ǂc 25 x 29 cm. + ǂe 1 CD (4 3/4 in.)\\ 336 text ǂb txt ǂ2 rdacontent\\ 336 spoken word ǂb spw ǂ2 rdacontent\\ 337 unmediated ǂb n ǂ2 rdamedia\\ 337 audioǂb s ǂ2 rdamedia \\ 338 volume ǂb nc ǂ2 rdacarrier\\ 338 audiodiscǂb sd ǂ2 rdacarrier\\ 
-337 unmediated ǂb n ǂ2 rdamedia + 
-337 video ǂb v ǂ2 rdamedia +c. Generally, add accompanying booklet for an audio or video resource if it is deemed important and add pertinent 3xxs. 
-338 volume ǂb nc ǂ2 rdacarrier + 
-338 videodiscǂb vd ǂ2 rdacarrier+**Extra 33Xs for illustrative content**
  
-b. Adding 33x for a compact disc in ǂe: +Add still image ǂb sti ǂ2 rdacontent to most children’s books, graphic novels, and any work that has a $v Pictorial works ending a 6xx field.\\
-300 1 volume (unpaged) : ǂb color illustrations ; ǂc 25 x 29 cm. + ǂe 1 CD (4 3/4 in.) +
-336 text ǂb txt ǂ2 rdacontent +
-336 spoken word ǂb spw ǂ2 rdacontent +
-337 unmediated ǂb n ǂ2 rdamedia +
-337 audioǂb s ǂ2 rdamedia +
-338 volume ǂb nc ǂ2 rdacarrier +
-338 audiodiscǂb sd ǂ2 rdacarrier+
  
-c. Generally, add accompanying booklet for an audio or video resource if it is deemed important and add pertinent 3xxs.+**RDA 7.15.1.3.** We currently do not list number of certain illustrations, and we leave to catalogers on how to enter this information.
  
-Extra 33Xs for illustrative content +**New 34xs fields (340, 344, and 347) in AV cataloging**
-Add still image ǂb sti ǂ2 rdacontent to most children’s books, graphic novels, and any work that has a $v Pictorial works ending a 6xx field. +
-RDA 7.15.1.3. We currently do not list number of certain illustrations, and we leave to catalogers on how to enter this information. +
-New 34xs fields (340, 344, and 347) in AV cataloging+
  
-These are the newest group of MARC tags for coding RDA elements. Use 34X fields for sound, projection, video, and/or digital file characteristics in original cataloging when applicable, readily ascertainable, and considered important for access or identification. +These are the newest group of MARC tags for coding RDA elements. Use 34X fields for sound, projection, video, and/or digital file characteristics in original cataloging when applicable, readily ascertainable, and considered important for access or identification. The 340 field is a description of the physical medium audio-visual and other items. At this time, PINES cataloger we follow the current standard and not add this tag if it repeats 300 ǂc information.
-The 340 field is a description of the physical medium audio-visual and other items. At this time, PINES cataloger we follow the current standard and not add this tag if it repeats 300 ǂc information.+
  
-To be or not to be? Repeating 300 $b information in 344 +**To be or not to be? Repeating 300 $b information in 344**
  
 Regarding the application of 344 field for recording sound characteristics of an audio resource, PINES catalogers will not follow Music Library Association’ Cataloging and Metadata Committee recommendation to omit subfield $b in 300 field when 344 field is coded in record. Regarding the application of 344 field for recording sound characteristics of an audio resource, PINES catalogers will not follow Music Library Association’ Cataloging and Metadata Committee recommendation to omit subfield $b in 300 field when 344 field is coded in record.
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 300 1 audio disc : ǂb digital, CD audio ; ǂc 4 ¾ in. 300 1 audio disc : ǂb digital, CD audio ; ǂc 4 ¾ in.
  
-Not the Music Library Association recommendation: +Not the Music Library Association recommendation: 300 1 audio disc ; ǂc 4 ¾ in\\ 336 performed music ǂb prm ǂ2 rdacontent\\ 337 audio ǂb s ǂ2 rdacontent\\ 338 audio disc ǂb sd ǂ2 rdaconten\\t 344 digital ǂb optical ǂg stereo ǂ2 rda
-300 1 audio disc ; ǂc 4 ¾ in +
-336 performed music ǂb prm ǂ2 rdacontent +
-337 audio ǂb s ǂ2 rdacontent +
-338 audio disc ǂb sd ǂ2 rdacontent +
-344 digital ǂb optical ǂg stereo ǂ2 rda+
  
-490 _1 or 490 _0: whether to trace series statement (RDA 2.12, 2.12.9)+4**90 _1 or 490 _0: whether to trace series statement (RDA 2.12, 2.12.9)**
  
 DLC stopped tracing new series many years ago by coding all series statements in 490 0. This is the only area the PINES does not follow LC practice. We still code legitimate series statements in a 490 1 coupled with a 8xx field. DLC stopped tracing new series many years ago by coding all series statements in 490 0. This is the only area the PINES does not follow LC practice. We still code legitimate series statements in a 490 1 coupled with a 8xx field.
  
-500 “Compact disc” for an audio resource+**500 “Compact disc” for an audio resource**
  
 RDA does not have this option for an AACR2 Program for Cooperative Cataloging (PCC) practice; but most PCC records still use it. PINES will continue to add this note. RDA does not have this option for an AACR2 Program for Cooperative Cataloging (PCC) practice; but most PCC records still use it. PINES will continue to add this note.
  
-====== Examples for resource description ======+===== Examples for resource description =====
  
 **Resource A:** **Resource A:**
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 **Resource B:** **Resource B:**
 +
  Jean de Brunhoff  Jean de Brunhoff
   
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  2012  2012
  
-**Table of Contents:**+Table of Contents:
  
- Preface ……………………………………June DiAngelo +Preface ……………………………………June DiAngelo\\  
- The Three Ages……………………………Frank Robinson +The Three Ages……………………………Frank Robinson\\  
- Plato and Socrates…………………………Edith Bieber +Plato and Socrates…………………………Edith Bieber\\  
- Modern Influence………………………….Ronald Carl +Modern Influence………………………….Ronald Carl\\  
-Conclusion…………………………………Hans Schmit+Conclusion…………………………………Hans Schmit\\ 
  
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