cat:records_and_their_ownership
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cat:records_and_their_ownership [2017/08/18 20:42] – ehardy | cat:records_and_their_ownership [2022/11/15 03:02] (current) – [Call number and item records] ehardy | ||
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+ | ======Bibliographic records in PINES: | ||
+ | Records in the PINES bibliographic database consist of three levels. | ||
- | **<font 14.0pt/ | + | |
+ | * The second level is the **call number or volume record** which contains the holding library | ||
+ | | ||
- | <font 14px/ | + | ===== Bibliographic Record Ownership ===== |
- | * <font 14px/ | + | ### |
- | * <font 14px/ | + | Since only one bibliographic record |
- | * <font 14px/ | + | ### |
+ | ===== Call number and item records===== | ||
+ | ### | ||
+ | Call number and item records are owned by the library system; however item attributes assigned to an item by a library should not violate PINES polices. PINES catalogers should only make changes to their library’s | ||
+ | ### | ||
+ | ### | ||
+ | If your system is notified that there seems to be a problem with your call number or item records, you have an obligation to try to resolve any such problems, or to seek resolution assistance from PINES staff via the helpdesk - [[http:// | ||
+ | ### | ||
- | <font 14px/ | + | ===== Bibliographic Record Source ===== |
+ | ### | ||
+ | To maintain database integrity, bibliographic and authority records for the PINES database are sourced from one bibliographic | ||
+ | ### | ||
+ | ===== Batchloading Bibliographic Records===== | ||
+ | ### | ||
+ | Currently, bibliographic records are not batch loaded and must be imported into the PINES database one at a time through the Z39.50 interface. Records solely for acquisitions may be batch loaded. | ||
+ | ### | ||
+ | ===== Bibliographic | ||
+ | ### | ||
+ | It is against PINES policy to create and use brief records for item circulation. If no matching bibliographic record exists in the OCLC WorldCat database for an item to be a permanent part of a library | ||
+ | ### | ||
+ | It is also against PINES policy | ||
+ | ### | ||
+ | Creating bibliographic records directly in the PINES database is restricted to records for ephemeral or temporary items. Ephemeral items have a limited, specific, circulation life and are not part of a library’s permanent collection. Any item, including kits or realia, intended to be part of a library’s permanent collection should be attached to a matching | ||
- | <font 14px/ | + | ### |
- | + | NonOCLC records | |
- | [[http:// | + | |
+ | ### | ||
+ | Records in the PINES database used for the purpose of acquisitions should not be used for circulating items. Items should be transferred to a matching OCLC record when the item is cataloged. Other libraries should not attach holdings to any acquisitions record. Any item inadvertently attached to an acquisitions record must be transferred to a matching OCLC record as soon as possible. | ||
+ | ### | ||
+ | ===== Brief Records (PreCats) Entered at Circulation ===== | ||
+ | ### | ||
+ | It is against PINES policy to use precat records to circulate items to avoid cataloging those items. This includes magazines, books, realia, sound recordings, etc. | ||
+ | ### | ||
+ | ### | ||
+ | If a patron finds an item they wish to borrow on a library’s shelf that is not in the PINES database, circulation should create a precatataloged or precat record, a brief temporary record that allows for a single circulation of an item. These records are not permanent records and are more like place holders and do not display in the patron OPAC and have limited display in the staff client. They should be routed to cataloging for resolution at Check In. It is the responsibility of the Cataloging Staff to remove precat records from the database, either by transferring the item to a matching bibliographic record or deleting the item. | ||
+ | ### | ||
+ | ### | ||
+ | Most libraries handle the circulation of Inter-library Loan items by entering precat records for them. In such cases. After they are returned, the item barcodes for these should be sent to cataloging for deletion. | ||
+ | ### | ||
cat/records_and_their_ownership.1503088965.txt.gz · Last modified: 2018/10/11 20:15 (external edit)