cat:records_and_their_ownership
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cat:records_and_their_ownership [2018/02/27 17:24] – tmccanna | cat:records_and_their_ownership [2022/11/15 03:02] (current) – [Call number and item records] ehardy | ||
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- | ===== Records | + | ======Bibliographic records in PINES: |
- | <font 14px/ | + | Records in the PINES bibliographic database |
- | * <font 14px/ | + | *The first level is a **bibliographic title record**, containing cataloging information at title level (e.g., author, title, edition, publishing information, |
- | * <font 14px/ | + | * The second level is the **call number or volume record** which contains the holding library and call number for the items. |
- | * <font 14px/ | + | * The third level of a cataloging record is an **item record **containing local holdings’ information such as circulation modifier, shelving or copy location, price, OPAC visibility, age protection, etc. |
- | <font 14px/ | + | ===== Bibliographic Record Ownership ===== |
- | <font 14px/ | + | ### |
+ | Since only one bibliographic record for each unique entity should be entered into the database, the title record is owned by all participating | ||
+ | ### | ||
+ | ===== Call number and item records===== | ||
+ | ### | ||
+ | Call number and item records are owned by the library system; however item attributes assigned to an item by a library should not violate PINES polices. PINES catalogers | ||
+ | ### | ||
+ | ### | ||
+ | If your system | ||
+ | ### | ||
- | If your system | + | ===== Bibliographic Record Source ===== |
+ | ### | ||
+ | To maintain database integrity, bibliographic and authority records for the PINES database are sourced from one bibliographic utility. Currently, OCLC's WorldCat database | ||
+ | ### | ||
+ | ===== Batchloading Bibliographic Records===== | ||
+ | ### | ||
+ | Currently, bibliographic records are not batch loaded and must be imported into the PINES database | ||
+ | ### | ||
+ | ===== Bibliographic record integrity ===== | ||
+ | ### | ||
+ | It is against PINES policy to create and use brief records for item circulation. If no matching bibliographic record exists in the OCLC WorldCat database for an item to be a permanent part of a library system’s collection, a record following PINES cataloging standards should be created in OCLC and imported into the PINES database. | ||
+ | ### | ||
+ | It is also against PINES policy to circulate groups | ||
+ | ### | ||
+ | Creating bibliographic records directly in the PINES database is restricted | ||
+ | ### | ||
+ | NonOCLC records in the PINES database, particularly of poor quality, should be upgraded and replaced with a matching record from OCLC or merged with a matching existing OCLC record in the PINES database. Library holdings should not be attached to these records as is. | ||
+ | |||
+ | ### | ||
+ | Records in the PINES database used for the purpose of acquisitions should not be used for circulating items. Items should be transferred to a matching OCLC record when the item is cataloged. Other libraries should not attach holdings to any acquisitions record. Any item inadvertently attached to an acquisitions record must be transferred to a matching OCLC record as soon as possible. | ||
+ | ### | ||
+ | ===== Brief Records (PreCats) Entered at Circulation ===== | ||
+ | ### | ||
+ | It is against PINES policy to use precat records to circulate items to avoid cataloging those items. This includes magazines, books, realia, sound recordings, etc. | ||
+ | ### | ||
+ | ### | ||
+ | If a patron finds an item they wish to borrow on a library’s shelf that is not in the PINES database, circulation should create a precatataloged or precat record, a brief temporary record that allows for a single circulation of an item. These records are not permanent records and are more like place holders and do not display in the patron OPAC and have limited display in the staff client. They should be routed to cataloging for resolution at Check In. It is the responsibility of the Cataloging Staff to remove precat records from the database, either by transferring the item to a matching bibliographic record or deleting the item. | ||
+ | ### | ||
+ | ### | ||
+ | Most libraries handle the circulation of Inter-library Loan items by entering precat records for them. In such cases. After they are returned, the item barcodes for these should be sent to cataloging for deletion. | ||
+ | ### | ||
cat/records_and_their_ownership.1519752243.txt.gz · Last modified: 2018/10/11 20:15 (external edit)