cat:updating_holdings_information_in_oclc
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===== Deleting holdings from WorldCat ===== | ===== Deleting holdings from WorldCat ===== | ||
- | For more information, | + | [[http:// |
If you don’t remove your holdings from OCLC, your library may receive Interlibrary-loan requests from other OCLC member libraries for items no longer available for lending, thus wasting processing time for a borrowing library on the one hand and time tracing the non-existing item by your library staff on the other. Because one PINES library has removed its last copy on an OCLC record in PINES does not mean all have done so, batchloading for deleting holdings from World Cat at PINES level is not plausible. Further, GOLD member libraries have always been responsible for deleting their own holdings from OCLC. Each PINES library system needs to delete their holdings in OCLC’s WorldCat after the library has deleted its last copy from an OCLC record in PINES. | If you don’t remove your holdings from OCLC, your library may receive Interlibrary-loan requests from other OCLC member libraries for items no longer available for lending, thus wasting processing time for a borrowing library on the one hand and time tracing the non-existing item by your library staff on the other. Because one PINES library has removed its last copy on an OCLC record in PINES does not mean all have done so, batchloading for deleting holdings from World Cat at PINES level is not plausible. Further, GOLD member libraries have always been responsible for deleting their own holdings from OCLC. Each PINES library system needs to delete their holdings in OCLC’s WorldCat after the library has deleted its last copy from an OCLC record in PINES. | ||
- | - <font 12.0pt/ | + | **Recommended procedures for deleting holdings |
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- | - <font 12.0pt/ | + | - Record the OCLC TCN numbers [i.e.: ocm12345678, |
+ | - If you’ve withdrawn your last copies | ||
+ | - If you remove | ||
+ | * Log on to the Connexion Client | ||
+ | * Pull up the record on display | ||
+ | * If the record is shown “Held by” your library’s symbol, | ||
+ | * Go to Action - **Holdings** - **Delete Holdings** | ||
- | <font 12.0pt/ | + | If you plan to remove or update holdings in a batch, especially for a large weeding project, you may want to do a batch deleting by following procedures: |
- | <font 12.0pt/ | + | * Compile a .txt file for all OCLC records’ title control numbers from which you want to remove your library’s holdings and save the file in your C:\temp or any folder. Remember to delete the prefix and any initial zero(s) from the TCN) |
+ | * Open Connexion Client offline | ||
+ | * Click on **Batch - Holdings by OCLC Numbers** | ||
+ | * On the screen of **Batch Holdings by OCLC Numbers**, first click on **Browse **on the top-right hand corner to find the file you want to import, and then click on **Import** button. | ||
+ | * You will see your OCLC numbers displayed to the left of the window and the message “Do you want to delete your original import file?” (Say “No” just in case all numbers are not imported or keep record for stats). | ||
+ | * Click on the radio button for **Delete holdings** and click on **OK.** | ||
+ | * Connexion logs on automatically to do batch searching and deleting and immediate after that, you will see a report for your batch. | ||
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- | <font 12.0pt/ | + | ===== Updating Holdings ===== |
- | <font 12.0pt/ | + | If you want to update holdings rather than wait for the monthly PINES update, you can repeat |
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cat/updating_holdings_information_in_oclc.txt · Last modified: 2022/03/25 14:56 by ehardy