This profile type was originally restricted to students whose schools have partnered with a PINES library to register them for library cards. The library cards are restricted to one year (ie, the school year), and do not allow holds or circulation of physical materials. The cards only allow access to online materials that are available through the library.
A Memorandum of Understanding should exist between each library and school that participates in this program.
The Digital Only account can be converted to a full Patron account if the patron visits the library with a parent or guardian, or if the patron has turned 18 and visits the library to update the account information.
A pilot was begun May of 2017 and the Executive Committee chose to make it a permanent account type May of 2018.
In May of 2019, the account type was expanded to allow use as needed for deployed military, for patrons who are unable to visit the library and only wish to check out digital materials, and for people experiencing homelessness.
This process will save staff time by allowing batch renewals of the student digital card accounts. This process should only be used for students that are remaining in the same school for the next school year, and at this time is limited to 100 accounts at a time.
The easiest way to do this is to use a Quick Report: Patrons > List of Patrons or Staff by Permission Group
Export this list to an Excel file.
The school will need to provide a list of students that are continuing for another school year. This list can then be compared to the Excel file generated in step 1.
Remove any students from the Excel file that are not on the list of continuing students, leaving only the accounts which should be renewed.
Delete the table header row and all of the non-barcode columns from the Excel file, leaving only barcode data.
This barcode data will then need to be broken down into blocks of 100 accounts (note: this 100 account limitation will be removed at some point, but at this time, we need to work around it).
Save each block of 100 accounts as a CSV (Comma Separated Value) file.
* Note: In order to do this step, staff must have the CONTAINER_BATCH_UPDATE permission. LibraryManager and LocalAdmin accounts should have this permission automatically.
A digital card design has been approved and can be ordered by the library, or the library may choose to use either the standard PINES card design or one of the approved children's card designs (see: http://pines.georgialibraries.org/cards).