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circ:accounts:voter_reg [2022/03/15 13:14]
tmccanna [Additional Information and Instructions]
circ:accounts:voter_reg [2022/05/19 08:29] (current)
smorrison
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 <note important>LIBRARIES ARE REQUIRED TO MAIL ANY COMPLETED VOTER REGISTRATION APPLICATIONS WEEKLY. THE EXCEPTION TO THIS RULE IS DURING THE 15 DAYS PRIOR TO ANY REGISTRATION DEADLINE WHEN SUBMITTAL OF ANY COMPLETED APPLICATIONS TO THE SECRETARY OF STATE ELECTIONS OFFICE MUST BE MADE DAILY.</note> <note important>LIBRARIES ARE REQUIRED TO MAIL ANY COMPLETED VOTER REGISTRATION APPLICATIONS WEEKLY. THE EXCEPTION TO THIS RULE IS DURING THE 15 DAYS PRIOR TO ANY REGISTRATION DEADLINE WHEN SUBMITTAL OF ANY COMPLETED APPLICATIONS TO THE SECRETARY OF STATE ELECTIONS OFFICE MUST BE MADE DAILY.</note>
  
-  * Election calendars can be found at: [[http://www.sos.ga.gov/electionconnection|http://www.sos.ga.gov/electionconnection]]+  * Election calendars can be found at: [[https://sos.ga.gov/page/elections-and-voter-registration-calendars|http://www.sos.ga.gov/page/elections-and-voter-registration-calendars]]
   * If you do not have any completed applications, you do not need to submit anything to the Secretary of State’s office.   * If you do not have any completed applications, you do not need to submit anything to the Secretary of State’s office.
   * Mail the applications in the pre-paid envelope provided by the Secretary of State's office. You may either include a daily recap sheet (or similar agency identifying sheet) with your submittal, or you may print or stamp the following on the pre-paid envelope:   * Mail the applications in the pre-paid envelope provided by the Secretary of State's office. You may either include a daily recap sheet (or similar agency identifying sheet) with your submittal, or you may print or stamp the following on the pre-paid envelope:
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       * Address       * Address
       * Phone Number       * Phone Number
- 
-More information may be found at the Georgia Secretary of State’s website: [[http://sos.ga.gov/index.php/Elections/election_connection|http://sos.ga.gov/index.php/Elections/election_connection]] (click on the Public Libraries link) 
  
  
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 ===== Reporting Registration and Declination Numbers ===== ===== Reporting Registration and Declination Numbers =====
  
-Libraries must report to the Secretary of States Office regarding the numbers for those registering to vote and those declining; there are two options for reporting this information.+<note important>The Secretary of State's web page for Public Libraries is currently down. The Agency Recap Form can be accessed [[https://docs.google.com/document/d/1flGX2-fTFXwbOWwS01VUcgGsdS70h0Zb/edit?usp=sharing&ouid=109232487383503252878&rtpof=true&sd=true|here]] if you would like to make a copy to edit. For any other order requests (e.g., Voter Registration Forms), please feel free to reach out to Rachell Simmons directly through email. Her information is included below. </note> 
 + 
 +As of May 2022, the Secretary of State's Office advised that libraries must report numbers for those registering to vote and those declining - whether or not these reports are submitted with voter registration forms - using the [[https://docs.google.com/document/d/1flGX2-fTFXwbOWwS01VUcgGsdS70h0Zb/edit?usp=sharing&ouid=109232487383503252878&rtpof=true&sd=true|Agency Recap Form]] furnished by the Secretary of State’s Office. //(To edit the form provided in the link, please make a copy in Google Docs or download as a Word file.)// 
 + 
 +These numbers should be reported weekly, except in the period beginning 15 days prior to the registration deadlines when they must be reported daily. If you have no registrations or declinations to report for the week, you do not need to send in a recap form. When reporting weekly, the recap forms can be sent on Mondays for the previous week. There are two options for reporting this information:
  
-  - Libraries may use the Daily Recap Forms furnished by the Secretary of States Office; these must be mailed at least weekly except in the period beginning 15 days prior to the registration deadlines when they must be mailed daily; OR +  - Libraries can mail the Agency Recap Form to the Secretary of State's Office. If you are submitting the recap form with voter registration forms, please use this option. 
-  - Libraries may e-mail the number of newly registered voters and those declining to register to vote to **Rachell Simmons at rsimmons@sos.ga.gov**. (Rachell can be reached by phone at 470-312-2755 if you have questions.) This information must be emailed at least weekly except in the period beginning 15 days prior to the registration deadlines when the numbers must be e-mailed daily and the completed voter registration forms must be mailed daily.+  - Libraries may e-mail the Agency Recap Form to **Rachell Simmons at rsimmons@sos.ga.gov**. (Rachell can be reached by phone at 470-312-2755 if you have questions.)
  
-If you with to pull the numbers from the PINES database, you can use this report in PINES Quick Reports:+If you wish to pull the numbers from the PINES database, you can use this report in PINES Quick Reports:
  
   * Quick Reports > Patrons > Voter Registration Survey Responses   * Quick Reports > Patrons > Voter Registration Survey Responses
  
 +After running the report, you can filter for "Declined to register" to determine the declination count and "Registered today" to determine the registration count.
  
 +[[https://my.nicheacademy.com/pines/course/46980|Click here for a quick video on running the report.]]
  
circ/accounts/voter_reg.1647364484.txt.gz · Last modified: 2022/03/15 13:14 by tmccanna