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PINES libraries will keep records of voter registration and declination electronically within the PINES user record. Each time a user record is created or modified, a patron must be asked if he/she wishes to register to vote, and his/her decision must be recorded in the designated field.
PINES libraries should include the following question on the PINES card application: If you aren’t registered to vote, would you like to register to vote here today? Select one:
All public libraries are required to keep this information for two (2) years by the Georgia Secretary of State’s office. Georgia public libraries must continue to follow all rules and requirements of the Motor Voter Act as specified by the Georgia Secretary of State’s Office.
To ensure timely processing of applications, completed voter registration applications must be mailed to the Secretary of State's office:
More information may be found at the Georgia Secretary of State’s website: http://sos.ga.gov/index.php/Elections/election_connection (click on the Public Libraries link)
If an individual registering to vote does not have ID, you should accept the registration and submit it. The best practice is to take whatever they give you; it is their responsibility, not yours, to ensure proper completion of the form and presentation of ID. The county registration office will flag the account, and the voter will be required to show ID upon first instance of voting.
Libraries must report to the Secretary of State’s Office regarding the numbers for those registering to vote and those declining; there are two options for reporting this information.
If you wish to pull the numbers from the PINES database, you can use this report in PINES Quick Reports: