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--- circ:accounts:voter_reg [2022/04/11 13:47]
smorrison [Reporting Registration and Declination Numbers]
+++ circ:accounts:voter_reg [2022/05/19 08:29] (current)
smorrison
@@ Line 35: / Line 35: @@
 ===== Reporting Registration and Declination Numbers =====
-<note important>The Secretary of State's web page for Public Libraries is currently down. The Daily Recap Form can be accessed [[https://docs.google.com/document/d/1flGX2-fTFXwbOWwS01VUcgGsdS70h0Zb/edit?usp=sharing&ouid=109232487383503252878&rtpof=true&sd=true|here]]. For any other requests, please feel free to reach out to Rachell Simmons directly. Her information is included in the second bullet below. </note>
+<note important>The Secretary of State's web page for Public Libraries is currently down. The Agency Recap Form can be accessed [[https://docs.google.com/document/d/1flGX2-fTFXwbOWwS01VUcgGsdS70h0Zb/edit?usp=sharing&ouid=109232487383503252878&rtpof=true&sd=true|here]] if you would like to make a copy to edit. For any other order requests (e.g., Voter Registration Forms), please feel free to reach out to Rachell Simmons directly through email. Her information is included below. </note>
-Libraries must report to the Secretary of State’s Office regarding the numbers for those registering to vote and those declining; there are two options for reporting this information.
+As of May 2022, the Secretary of State's Office advised that libraries must report numbers for those registering to vote and those declining - whether or not these reports are submitted with voter registration forms - using the [[https://docs.google.com/document/d/1flGX2-fTFXwbOWwS01VUcgGsdS70h0Zb/edit?usp=sharing&ouid=109232487383503252878&rtpof=true&sd=true|Agency Recap Form]] furnished by the Secretary of State’s Office. //(To edit the form provided in the link, please make a copy in Google Docs or download as a Word file.)//
-  - Libraries may use the Daily Recap Forms furnished by the Secretary of State’s Office; these must be mailed at least weekly except in the period beginning 15 days prior to the registration deadlines when they must be mailed daily; OR
+These numbers should be reported weekly, except in the period beginning 15 days prior to the registration deadlines when they must be reported daily. If you have no registrations or declinations to report for the week, you do not need to send in a recap form. When reporting weekly, the recap forms can be sent on Mondays for the previous week. There are two options for reporting this information:
-  - Libraries may e-mail the number of newly registered voters and those declining to register to vote to **Rachell Simmons at rsimmons@sos.ga.gov**. (Rachell can be reached by phone at 470-312-2755 if you have questions.) This information must be emailed at least weekly except in the period beginning 15 days prior to the registration deadlines when the numbers must be e-mailed daily and the completed voter registration forms must be mailed daily.
+  - Libraries can mail the Agency Recap Form to the Secretary of State's Office. If you are submitting the recap form with voter registration forms, please use this option.
+  - Libraries may e-mail the Agency Recap Form to **Rachell Simmons at rsimmons@sos.ga.gov**. (Rachell can be reached by phone at 470-312-2755 if you have questions.)
 If you wish to pull the numbers from the PINES database, you can use this report in PINES Quick Reports:
   * Quick Reports > Patrons > Voter Registration Survey Responses
+After running the report, you can filter for "Declined to register" to determine the declination count and "Registered today" to determine the registration count.
 [[https://my.nicheacademy.com/pines/course/46980|Click here for a quick video on running the report.]]

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