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circ:bills:reimbursal [2018/10/19 17:41] – [Invoices] tmccannacirc:bills:reimbursal [2024/03/01 15:34] (current) tlittle
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 ===== Reports ===== ===== Reports =====
  
-The following Quick Reports are available to assist you in identifying payments that your library may request reimbursal for. Each line item on the resulting report must be investigated to determine the actual reimbursal amount, because the report is unable to determine partial payments, payments covering multiple bills, and payments that have already been refunded. There are two reports because payments related to the damaged bills that are added manually (as 'grocery' bills) after an item has already been returned will not appear on the standard report.+The following Quick Reports are available to assist you in identifying payments that your library may request reimbursal for. Each line item on the resulting report must be investigated to determine the actual reimbursal amount, because the report is unable to determine partial payments, payments covering multiple bills, and payments that have already been refunded. There are three reportsthe 'circulation' report includes payments that were made at a library on bills that the system created, the 'grocery' report includes payments that were made at a library on bills that were manually created, and the 'OPAC' report includes payments that were made via the OPAC on both circ and grocery bills
  
-  * //PINES Quick Reports > Quick Report Templates > Bills > Money Owed: Invoice Report for Lost, Long Overdue, and Damaged Materials (Circ)// +  * //PINES Quick Reports > Quick Report Templates > Bills > Invoice Report: Circulation Bills// 
-  * //PINES Quick Reports > Quick Report Templates > Bills > Money Owed: Invoice Report for Damaged Materials (Grocery)// +  * //PINES Quick Reports > Quick Report Templates > Bills > Invoice ReportGrocery Bills// 
-  * //PINES Quick Reports > Quick Report Templates > Bills > Money Owed: Invoice Report for Damaged Materials (this one captures manually added damage bills)//+  * //PINES Quick Reports > Quick Report Templates > Bills > Invoice Report: OPAC Payments//
  
 +<note>When you are using these three reports, be sure to select your libraries in //both// of the dropdown lists. This is because you want to filter items owned by your libraries //(IN LIST)// but payments received by other libraries //(NOT IN LIST)//.</note>
 ===== Invoices ===== ===== Invoices =====
  
-Invoices should be sent to the Headquarters Library for each system within 90 days of payment.+**<color #ff0000>An invoice must be sent to the Headquarters Library of the system that accepted the payment within 90 days.</color>** If you are unsure which location is the Headquarters location for a library system, choose the system-level address or email address from the [[admin:ids|library contact list]].  
  
 You may use the attached invoice below, or you may use your own library's standard invoice format as long as the following information is included: You may use the attached invoice below, or you may use your own library's standard invoice format as long as the following information is included:
circ/bills/reimbursal.1539970872.txt.gz · Last modified: 2018/10/19 17:41 by tmccanna