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circ:circulation [2017/07/18 15:58] tmccannacirc:circulation:checkout [2024/01/10 21:37] (current) – [Circulation Limits] tlittle
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-====== Circulating Items ======+====== Checking Out Items ======
  
-===== Basic Checkout Process =====+===== Basic Checkout Procedure =====
  
 A normal checkout session would proceed as follows: A normal checkout session would proceed as follows:
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 ===== Circulation Limits ===== ===== Circulation Limits =====
  
-In most cases, a maximum of 50 items may be charged simultaneously on a PINES card [1999.05], [2002.12].+In most cases, a maximum of 50 items may be charged simultaneously on a PINES card [1999.05], [2002.12]. Some types of accounts, such as Restricted, and lower limits. See [[circ:accounts:types|User Permission Groups]] for more information on different patron account types.
  
-Materials circulate for varying periods of time; see the [[http://pines.georgialibraries.org/pines-circulation-matrix|PINES Circulation Matrix]] for details on circulation rules.+Materials circulate for varying periods of time; see the [[cat:circulation_matrix|PINES Circulation Matrix]] for details on circulation rules.
  
 Audio-visual materials (DVDs, games, etc.) are limited to 15 per patron at any given time [2013.05]. This policy supersedes any local limits that previously been used. Audio-visual materials (DVDs, games, etc.) are limited to 15 per patron at any given time [2013.05]. This policy supersedes any local limits that previously been used.
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 Materials placed on hold by juveniles, as with any and all parts of the juvenile’s patron record, are accessible and may be checked out by parents or legal guardians without prior authorization. Materials placed on hold by juveniles, as with any and all parts of the juvenile’s patron record, are accessible and may be checked out by parents or legal guardians without prior authorization.
  
 +===== Checking Out Non-Cataloged Items =====
 +
 +Many libraries do not have bibliographic records for paperback books, circulating magazines, or equipment.  The non-cataloged circulation function should be used to record a count of these items. 
 +
 +  - Retrieve the patron account as you would for a normal checkout.
 +  - Click on Barcode to pull down a list of non-cataloged item types.
 +  - Select the appropriate type of non-cataloged item.
 +  - Enter the number of items.
 +  - Click Submit. 
 +
 +[{{ :circ:circulation:non-cataloged-items.jpg?400 |}}]
 +
 +These items will be checked out on the patron’s account and will be given a due date, but will accrue no fines.  The patron account will show the non-cataloged items as checked out on the patron’s account until the due date has passed and then will be automatically removed from the patron's account.  Non-cataloged item types may be configured separately for each library system by the designated LocalAdmin.
 +
 +===== Pre-Cats =====
 +
 +With the exception of items that are intentionally non-cataloged (see above), all items borrowed by patrons should have a barcode and be checked out through Evergreen. If an item is brought to checkout without a barcode or if the barcode on an item is no longer in the database, it should be added/re-added to the database on the spot, using the pre-cataloged item function to allow its circulation.  For non-barcoded items, staff should apply a spare barcode to the item and scan it.  Assigning ad hoc/temporary or shortened barcodes is not recommended, as this can cause other items in other libraries to accidentally be scanned.  The following screen will appear:
 +
 +[{{ :circ:circulation:pre-cat.jpg?400 |}}]
 +
 +<note warning>When this message appears when scanning a barcoded item, staff should first attempt to re-scan the item. Many pre-cats are created from mis-scans, which causes problems with tracking and cleanup.</note>
 +
 +When it is determined that the item’s barcode is not in the database, fill out the form.
 +
 +When the item is returned, it must be forwarded to the Cataloging Department for full entry into the database.  Brief records should not remain in the system for more than one circulation.  PINES member libraries will be asked to periodically clean up brief records by deleting them or creating full records [2002.05].
 +
 +  * [[cat:pre-cats_adding_brief_title_records_to_the_pines_database|Complete Step-by-Step Instructions for Handling Pre-Cats]]
 +
 +===== Cataloged Items Without Barcodes =====
 +
 +If a cataloged item has lost its barcode, staff should apply a new barcode to it before checking it out.
 +
 +  - Identify the old barcode number by searching the catalog.
 +  - In Evergreen click Circulation > Replace Barcode.
 +  - Enter the original barcode and the new barcode.
 +  - Click Submit.
 +  - Return to the patron account and check out as normal.
 +
 +[{{ :circ:circulation:replacing-barcodes.jpg?400 |}}]
  
circ/circulation/checkout.1500393511.txt.gz · Last modified: 2018/10/11 20:15 (external edit)