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PINES Annual Reports: Fiscal Year 2014

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IntraPINES Data

Annual Consortium Data

Report Definitions

Following are descriptions of the PINES reports run by GPLS for all of the PINES member libraries for the previous fiscal year (FY) – July 1, 2013 – June 30, 2014. Where relevant, the descriptions indicate which fields to use when completing the Annual Report.

Total Circulations

This number is not available on a single report. To obtain the total, add the following together:

  • Circulation by Library by Circ Modifier
  • Non-Cataloged Circulation Count by Library
  • Circulations by Circ Mod that is NULL or BLANK by Library
  • Plus any other circulations not captured by Evergreen

Children’s Circulation Count by Library

This is the total FY circulation for children’s materials, broken down by branch – selection criteria was by Category 2 of EASY, JUV, JUVENILE, and YA .  (Annual Report and Application for State Aid Page 8, #40)

Circulation by Library by Circ Mod

This contains the total FY circulation for each library broken down by Circulation Modifier.  This does not include the Noncat Circulations.

Circulations By Library by TCN

This is a FY total of circulation by TCN for items such as The Atlanta Zoo Pass, State Park Pass, and Kill-A-Watt meters.  (Annual Report and Application for State Aid Page 8, #37 g, h, & i)

  • Kill-A-Watt Meter:  ocn318546654
  • Georgia State Parks and Historic Sites Pass: ocn768193195
  • Go Fish Education Center Pass: ocn773696004
  • Center for Puppetry Arts Pass: ocn820812661
  • Zoo Atlanta Pass: ocn847868072

Circulations by Circ Mod that is NULL or BLANK by Library

This is the total FY circulation for cataloged items that do not have a circulation modifier  and should be added to your total FY circulations.

Count of Items by Circ Modifier and Item Stat Cat 1 by Library

This is the total number of items in your collection (as of June 30) with breakdowns by Circulation Modifier and Item Stat Cat 1. (Annual Report and Application for State Aid Page 8, #37 a, c, e)

Count of Deleted Items by Library

This is the number of items the PINES reporting system detected as deleted during FY, broken down by owning library.

Item Count by Language by Library

This is the number of items by language extracted from the Marc records’ language codes (008/35-37 and 041 subfield a) broken down by Circulation Modifier.

Item Count by Library

Total number of items at the end of the FY except for non-cataloged items.

Large Print Circulation by Library

This is the total FY circulation for large print materials per library – selection criteria was by Shelving Location as LG-PRNT.

New Users By Library

New cards issued during the FY.

Non-Cataloged Circulation Count by Library

This is the total FY circulation for non cataloged items and should be added to your total FY circulations.

User Count by Library

This is the total number of active patrons registered as of the end of June 30 at each branch (home library) within a region. (Annual Report and Application for State Aid Page 8, #35)

Total Bills Owed by Library as of 6/30/2014

This represents the amount of bills owed as of closing business day, June 30 broken down by bill transaction type of grocery vs. circulation.

FY IntraPINES Facility-to-Facility Loans

These reports contain statistics for IntraPINES loans for all systems:

1)    IntraPINES Facility Hold Transit Totals 2013-07-01 to 2014-06-30
The Facility Totals worksheet contains the totals for all IntraPINES loans sent from each branch and received by each branch.  It also contains an interactive drop-down menu providing quick access to the data for each branch.

2)    IntraPINES Facility to Facility Hold Transits 2013-07-01 to 2014-06-30
This provides a more specific break down of loans; each row contains the Source Library and the Destination library, and the total of loans sent between the two.

3)   IntraPINES System Hold Transit Totals 2013-07-01 to 2014-06-30
The System Totals worksheet contains the totals for all IntraPINES loans sent from each system and received by each system.  It also contains an interactive drop-down menu for quick access to data for each system. (Annual Report and Application for State Aid Page 3, #44 & 45)

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