acq:newvendor
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acq:newvendor [2019/11/15 14:22] – created tlittle | acq:newvendor [2023/02/08 14:17] – [MARC Records] tlittle | ||
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- | - Do they offer MARC records | + | When considering a new vendor, there are a few questions that are useful to ask. |
- | - Do they offer 9xx fields | + | |
- | - Do they offer EDI | + | The shortlist of questions might be: |
+ | | ||
+ | - Can those records contain, at a minimum, discount price and quantity in the 9xx field? | ||
+ | - Can those records contain holdings information like branch or fund codes? | ||
+ | - How would you receive those MARC records? Is it a download link from a cart that you build on their site, or do you have to request them from someone at the company? | ||
+ | | ||
+ | - Have they done EDI ordering with any other customers using the Evergreen ILS? | ||
+ | - For EDI, do they do orders, order acknowledgements, | ||
+ | |||
+ | The answers to these aren't necessarily deal-breakers, | ||
+ | ===== MARC Records ===== | ||
+ | There are only a few vendors that are allowed to do outsourced cataloging for PINES libraries. The list of approved vendors is **[[cat: | ||
+ | |||
+ | If the vendor in question is not on the list, they will not be doing cataloging for the library. If you want a vendor who is not already on this list to fully catalog and process your materials, they will need to be evaluated by the PINES Cataloging Specialist. See **[[cat: | ||
+ | |||
+ | The library only needs brief MARC records purely to load into the Acquisitions system. | ||
+ | |||
+ | Additionally, | ||
+ | |||
+ | ===== 9xx field ===== | ||
+ | PINES uses the **962** field to import price, quantity and holdings information into Evergreen. These instructions are only pertinent for vendors who are able to offer " | ||
+ | |||
+ | {{tablelayout? | ||
+ | ^ Subfield | ||
+ | | a | Alert message | ||
+ | | b | Owning library | ||
+ | | c | Shelving location | ||
+ | | f | Fund code | ||
+ | | g | Circulation modifier | ||
+ | | n | Line item note | | | ||
+ | | p | Price | Discount price, if possible. Do not include a currency symbol. | ||
+ | | q | Quantity | ||
+ | |||
+ | If the vendor will be setting up your 9xx field, they should adhere to using the 962 field and the listed subfields. If using the 9xx field, **price** and **quantity** are the minimum. Beyond that, only **owning library** and **fund code** are commonly used, although the others are acceptable to use. | ||
+ | |||
+ | Subfields that contain no data should either: | ||
+ | * Not be passed into the MARC record at all //OR// | ||
+ | * __Must__ contain a character of any type. | ||
+ | |||
+ | <note important> |
acq/newvendor.txt · Last modified: 2023/02/08 14:46 by tlittle