circ:accounts
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circ:accounts [2017/07/05 19:21] – tmccanna | circ:accounts [2023/09/22 16:21] (current) – [Record Retention Policies] smorrison | ||
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====== Patron Account Information ====== | ====== Patron Account Information ====== | ||
- | ===== General | + | ===== General Policies ===== |
+ | |||
+ | * Proper identification must be presented to register [1999.05]. (See: [[circ: | ||
+ | |||
+ | * Library patrons must have a valid library card to check out materials [1999.05, 2010.09]. Library card barcodes may also be scanned from handheld devices [2014.05]. (See: [[admin: | ||
+ | |||
+ | * Applicants for a card must complete and sign an application form, available at any PINES participating library’s circulation desk. Alternatively, | ||
+ | |||
+ | * Patron account information is confidential and cannot be used for purposes other than PINES transactions. (See: [[circ: | ||
+ | |||
+ | * Patrons who are unable to visit the library due to physical disability may complete and sign an application form that may be mailed to the patron from his/her participating library or printed from the PINES application form. The applicant will make copies of his/her identification to be attached to the application form. The identification and application should be mailed to the local participating library. The participating PINES library will process the application and send a library card and any other materials typically shared with new patrons by mail to the patron. Copies of patron' | ||
+ | |||
+ | * [[: | ||
==== Residency ==== | ==== Residency ==== | ||
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* Signing a PINES card application denotes acceptance of responsibility for all fines and fees for lost or damaged materials. | * Signing a PINES card application denotes acceptance of responsibility for all fines and fees for lost or damaged materials. | ||
+ | |||
* There is no minimum age for a child to receive a PINES card. A parent or legal guardian may register a child [1999.05]. | * There is no minimum age for a child to receive a PINES card. A parent or legal guardian may register a child [1999.05]. | ||
+ | ==== Acceptable Forms of ID ==== | ||
- | * Proper identification must be presented to register [1999.05]. | + | An applicant for a new card is required to provide proper ID, which includes current, local address. Acceptable ID for receiving |
- | * A library | + | |
- | * Applicants | + | |
- | * Patron account information is confidential and cannot be used for purposes other than PINES transactions. | + | |
- | ===== Acceptable Forms of ID ===== | + | - Photo ID which shows the applicant' |
+ | - Photo ID which does not include current local address plus one item from the list of acceptable address verification documents, OR | ||
+ | - TWO (2) items from the list of acceptable address verification documents. | ||
- | An applicant for a new card is required to provide proper ID, which includes current, local address. | + | Acceptable |
+ | * Valid driver’s license | ||
+ | * Valid passport | ||
+ | * Valid US Military ID | ||
+ | * Valid matricula consular | ||
+ | * Valid Georgia Weapons Carry License | ||
- | a) Photo ID showing current local address, OR | + | Acceptable Address Verification Documents //(must show applicant' |
- | b) Photo ID and one item from approved list (see below) showing | + | * Valid Georgia voter registration card |
- | c) TWO | + | * Recent utility bill (e.g., gas, electric, cable, internet, water/ |
+ | * Recent tax receipt or other piece of mail that shows the user’s name and present | ||
+ | * Recent pay stub | ||
+ | * Current lease/ | ||
+ | * County tax assessor records | ||
+ | * Official base assignment documentation (for current military and family members) | ||
- | Acceptable ID includes: | + | If applicant resides out of state, but works, goes to school, or owns property in Georgia, then applicant must show supporting documentation in order to obtain a " |
- | • Valid driver’s license | + | |
- | • Valid voter registration card | + | |
- | • Valid matricula consular [2004.08] | + | |
- | • Checks with pre-printed addresses | + | |
- | • A utility bill (e.g., gas, electric, cable, internet, water/ | + | |
- | • Tax receipt | + | |
Original documents are required with the exception of utility bills: because many people now pay their utility bills online and no longer receive them on paper, patrons may present their online bill or statement on their mobile device or printed from their utility’s web site [2015.12]. | Original documents are required with the exception of utility bills: because many people now pay their utility bills online and no longer receive them on paper, patrons may present their online bill or statement on their mobile device or printed from their utility’s web site [2015.12]. | ||
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The registering library is responsible for ensuring that a correct address is obtained [2005.08]. | The registering library is responsible for ensuring that a correct address is obtained [2005.08]. | ||
- | Social Security Numbers are not used in PINES [2006.11]. | + | Historical Notes: |
+ | * Matricular consular was added [2004.08] | ||
+ | * Social Security Numbers are not used in PINES [2006.11] | ||
+ | * Lists were updated to include passports, military ID, weapons carry license, pay stubs, lease/ | ||
+ | |||
+ | ==== Record Retention Policies ==== | ||
+ | The legal department of the Board of Regents has indicated that public libraries are not mandated to follow the USG data retention schedule for " | ||
+ | More information can be found by searching the [[https:// | ||
circ/accounts.1499282493.txt.gz · Last modified: 2018/10/11 20:15 (external edit)