An applicant for a new card is required to provide proper ID, which includes current, local address. Acceptable ID for receiving a PINES card (3 choices):
Acceptable ID includes:
Original documents are required with the exception of utility bills: because many people now pay their utility bills online and no longer receive them on paper, patrons may present their online bill or statement on their mobile device or printed from their utility’s web site [2015.12].
The registering library is responsible for ensuring that a correct address is obtained [2005.08].
Social Security Numbers are not used in PINES [2006.11].
The legal department of the Board of Regents has indicated that public libraries are not mandated to follow the USG data retention schedule for “Courtesy Borrowers Records” (a.k.a library patron applications) [2014.09 BOR communication to the PINES Program Director]. Each library system should develop its own record retention policies in accordance with the Secretary of State policy for voter registration. Whether that information is recorded electronically or on paper forms is determined by each library system.