May 2008 Executive Committee Meeting

May 15, 2008 – 9:00 AM
Warner Robins, GA

Minutes approved 11/19/2008

Members present:  Marsha Christy, Carolyn Fuller, Donna Howell, Lisa Rigsby, Lois Roberts, Richard Sanders, Joe Shinnick, Nancy Tillinghast.

I. Call to order.

9:00 AM (approximately).

II. Welcome. – Joe Shinnick, Chair.

Welcome to Norris Wootton

III. Reading and approval of the minutes of the February 13, 2008 Executive Committee meeting.

Motion to approve – Donna Howell.
Motion seconded – Carolyn Fuller.
Approved unanimously.

IV. Action items.

[See handout “Discussion/Action Items – May 2008” for details.]
Pre-overdue notice wording
    Reminder from Elizabeth McKinney that the motion is to approve the wording of the notice.
    Donna Howell suggested “library card barcode”.
    Reminder that notices will only be going out by e-mail.
    Motion to approve (as amended) – Carolyn Fuller.
    Motion seconded – Nancy Tillinghast.
    Approved unanimously.
LONGOVERDUE – PINESwide or local decision?
    Motion to accept the subcommittee recommendation – Donna Howell.
    Motion seconded – Lois Roberts.
    Approved unanimously.
Change pick up library
    Motion to accept the subcommittee recommendation – Lisa Rigsby.
    Motion seconded – Carolyn Fuller.
    Note from Claire Leavy in support of the recommendation.
    Approved unanimously.
Proposal to allow PINES holds for AV material
    Much discussion, with a suggestion from Elizabeth McKinney to explore alternatives for delivery, modified mailers, voluntary (“opt-in”) participation.  Suggestion that this is something PINES ought to do to maintain customer-friendly philosophy.
    Motion to accept the subcommittee recommendation (“No”) at this time – Lisa Rigsby.
    Motion seconded (with caveat to explore options) – Donna Howell.
    Approved unanimously.
New Circ modifier
    Discussion of checkout procedure to check out Park Passes.  There will be two items per branch, plus ten reserve copies to be held at GPLS.  There will be a presentation from the Department of Natural resources on May 17th.  An item record will be created for PINES, and publicity/signage will be made available through DNR and GPLS.
    Further discussion and a suggestion of an increased fine for the items to equal the daily parking fee ($3.00).  The circulation modifier can also be applied to other promotional items (ex. Museum/orchestra tickets).
    Motion to create the EVENTPASS circulation modifier with the following qualifiers:  Not Hold-able; 7 day checkout, renewable once; $30.00 replacement fee; $3.00 per day overdue fine – Lisa Rigsby.
    Motion seconded – Marsha Christy.
    Motion passed.  [Vote – 7 Yes, 1 No (Carolyn Fuller – with the comment that this was an unfunded mandate, detracting from a library’s stated mission.)]
PINES Subcommittee nominations [See handout “PINES Subcommittee Nominations 5/08”]
    Additional names for nominations lists:
    Tricia Henson (Dougherty County) – Circulation subcommittee
    Steve DeJarnette (Dougherty County) – OPAC subcommittee
    Daryl Fletcher (Conyers/Rockdale) – OPAC subcommittee
    Motion to accept all nominations – Carolyn Fuller.
    Motion seconded – Lois Roberts.
    Approved unanimously.

V. Old business.

None.

VI. New business.

None.

VII. Next meeting.

Tentatively scheduled for Wednesday, September 10th in Columbus, GA.

VIII. Adjournment.

Motion to adjourn – Carolyn Fuller.
Motion seconded – Nancy Tillinghast.
Approved unanimously.

Respectfully submitted,
Richard Sanders – Secretary