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circ:circulation:checkin

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Checking In Items

Basic Check-In Procedure

  1. Open the Checkin Items page (Circulation > Check In).
  2. Scan each item's barcode.
When checking in materials, it is crucial to watch the screen as each barcode is scanned to be sure the scan is registering and to be aware of on-screen messages and directions. Messages directing the staff member to send items to another location or library, or directions for items on hold are visually displayed on the screen at check-in, and audible alerts will assist the operator in noticing important messages.

Back-dating Checkins

Staff may change the date for the check-in by altering the Effective Date field for purposes of checking in items from the bookdrop first thing in the morning using a previous day's date, or in other circumstances in which the check-in date needs to be changed. Set the desired check-in date, and check in items normally. Reset the effective date to the current day once back-dated checkins are complete.

Checking In Items That Need To Go To Another Library

If the item that is checked in needs to go to be routed to another library (either to fulfill a hold request at another library or to return to its owning library), check it in as normal. The system will automatically change its status to “In Transit” and a pop-up message will appear that will allow you to print a Transit Slip that should be included with the item when sent to its destination.

Checking In Items That Will Fill Hold Requests

If the item being checked in is needed to fill a hold request at your library, check it in as normal. A pop-up will appear that will prompt you to print a hold slip that should be attached to the item.

The item's status is automatically changed to “On holds shelf” and automated notices to the patron are triggered (see: Automated Notifications). If the patron has opted to be notified by telephone, the telephone number will appear on the hold slip so that staff may call.

Checking in Pre-Cats

When pre-cataloged items (see: Pre-Cats) are checked in, the item status is automatically changed to Cataloging and an alert message appears. Route the item to the cataloging department for full entry into the database.

circ/circulation/checkin.1500493125.txt.gz · Last modified: 2018/10/11 20:15 (external edit)